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Document #5Board of Library Trustees MeetingJuly 22, 2009
THE PUBLIC LIBRARY OF THE DISTRICT OF COLUMBIABOARD OF LIBRARY TRUSTEES MEETINGMINUTESCLEVELAND PARK NEIGHBORHOOD LIBRARYWEDNESDAY, MAY 27, 2009
The regular meeting of the Board of Library Trustees was held at 6:00 p.m., Wednesday, May27, 2009 at the Cleveland Park Neighborhood Library, 3310 Connecticut Ave., NW, John W.Hill, Jr., President, presiding.
PRESENT:
John W. Hill, Jr., President, Donald Richardson, Vice President, Richard Levy,James Lewis, Myrna Peralta, Brenda Richardson, Kelley Smith, Ginnie Cooper, Chief Librarianand Secretary-Treasurer. Quorum established.
ABSENT:
Bonnie Cohen
GUEST AT THE BOARD TABLE:
Richard Huffine, President, Federation of FriendsThe meeting was called to order at 6:02 p.m.
ADOPTION OF AGENDA
The motion to adopt the agenda was approved.
APPROVAL OF MINUTES
The motion was made and adopted to approve the minutes from the March 25 Board meeting.
PRESIDENT’S REPORT
President John Hill referred to the FY10 budget, noting that the proposed budget for the Librarycould have been much worse. Mr. Hill mentioned that there is growing concern that if revenueprojections continue to fall, library services may suffer further cuts in 2010. Finally, hementioned that the Board plans to move forward with construction on the Tenley library in Fall2009.
CHIEF LIBRARIAN’S REPORT
Ms. Cooper informed everyone that the District Department of the Environment, as part of thestimulus packages, recommended that $1.5 million be given to DC Public Library for “greeninitiatives,” such as weatherizing its buildings. She also highlighted the fact that the UrbanLibraries Council has selected the Library’s Teens of Distinction program for the HighsmithAward.
CLEVELAND PARK NEIGHBORHOOD LIBRARY REPORT
Jill Bogard, President of the Friends of the Cleveland Park Neighborhood Library, welcomed allattendees to the library on behalf of its Friends group. Mary Phelan—Children’s Librarian atCleveland Park, and Barbara Gauntt—Adult Librarian at Cleveland Park, greeted everyone onLibrary Manager Brian Brown’s behalf. They gave statistics concerning library usage and gaveinformation on its surrounding neighborhoods. Finally, they presented details on some of the
 
Document #5Board of Library Trustees MeetingJuly 22, 2009programs and resources that are made available to the community members that visit ClevelandPark Neighborhood Library, including its vibrant children’s room and early literacy story times.
 SUMMER READING PROGRAM 2009
Micki Freeny delivered information regarding the summer reading program. She mentioned thatthe kickoff of the program was on May 1, 2009, and that during this year’s program there will bea major emphasis on reading for pleasure.
DRAFT LIBRARY NAMING POLICY DISCUSSION AND RECOMMENDATION
Nancy Davenport, Interim Director of Library Services, reported that at the last Board meetingMr. Hill asked that the Program and Facilities Committees establish procedures for naminglibraries within the library system. Mr. Hill moved that the policy that was developed beaccepted, which states that the Board will name library buildings after the communities that theyserve. Finally, the policy lays out how the Board may name rooms, areas and spaces within aLibrary. The motion was seconded and it carried. [See attachment.]
CONTRACTS REVIEW COMMITTEE REPORT
Board Member Myrna Peralta reported that the temporary procurement authority that wasgranted to DC Public Library is on course to become permanent. She also talked about theMentor/Protégé program’s two pilot projects at Washington Highlands and Francis GregoryNeighborhood Libraries. Ms. Cooper then thanked Ms. Peralta for taking the lead role inshaping the Library’s Procurement efforts.
FACILITIES COMMITTEE REPORT
Board Member Richard Levy thanked Ed Hampton, Director of Facilities Management, for thework that he has done thus far within the library system. Jeff Bonvechio, Director of CapitalConstruction, went on to highlight the successes and challenges that his team has faced thus farin the 24 construction projects that are currently underway. He also mentioned that theCommittee of 100—an organization that advocates and works for responsible planning and landuse in Washington, DC—will be presenting the Takoma Park Neighborhood Library with anaward for its renovation.
FINANCE COMMITTEE REPORT
Agency Fiscal Officer Tammie Robinson gave details on the operating expenditures that DCPLhas seen thus far during FY2009. She mentioned that DC Public Library is on track to remainwithin the budget that was set for the year, and said that there is a contingency plan in place tospend additional money right away should it become available.Eric Coard, Chief Business Officer, made everyone aware that the FY2010 budget allows forsecurity services to remain at 2009 levels. $937,000 was added to restore hours but no additionalstaff positions were added. A decision to restore operating hours in 2010 has not yet been made.
PROGRAM COMMITTEE REPORT
Board member Kelley Smith mentioned that at its last meeting, the Program Committeediscussed both the Mentor/Protégé program and the positive media coverage that the Library hasreceived as of late.
 
Document #5Board of Library Trustees MeetingJuly 22, 2009
TEENS OF DISTINCTION / SUMMER YOUTH EMPLOYMENT PROGRAM
Rebecca Renard, Coordinator of the Teens of Distinction program, filled everyone in about someof the roles that the teens that will be employed at DCPL this summer will be fulfillingthroughout the library system, including their roles as literacy promoters and event planners. Shealso gave details on the program’s goals for its teens for this summer.
PUBLIC SERVICES REPORT
Ms. Davenport gave statistics from libraries throughout the system. She emphasized the factthat, while circulation is up significantly systemwide, this is not just attributable to the economicclimate: the availability of materials throughout the system plays a major part as well. Shementioned DCPL’s involvement in this year’s Big Read program.
BUSINESS SERVICES REPORT
This report was included as part of the Finance Committee report.
FOUNDATION PRESIDENT’S REPORT
There was no report.
FEDERATION OF FRIENDS PRESIDENT’S REPORT
Richard Huffine began by mentioning that there are several Friends groups that are trying to getnonprofit status to help fundraise for the Friends. He also mentioned that there is a Friendsgroup for the hearing impaired that is beginning, following in the footsteps of the one for theblind community that has begun its own group. There was discussion regarding this year’selection of the latest set of Friends officers, and Mr. Huffine informed everyone that he will notbe running for president of the Federation, but that he will remain the President of the Friends of the Mt. Pleasant Library.
NEW BUSINESS
There was no additional new business.
PUBLIC COMMENTS
There were questions about exactly when construction will begin on Tenley Library, to whichMs. Cooper and Mr. Hill replied that construction would begin this coming Fall, with or withoutspecific information about what would be placed on top of the building. There were alsoquestions about the vegetative green roof that is to be built atop the Shaw Library, and about theamount of public space that would be made available at the new library (versus the public spacethat was included in the formerly used location.)Meeting adjourned at 8:16 p.m.
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