• Embed Doc
  • Copy Link
  • Readcast
  • Collections
  • CommentGo Back
Download
 
Document #5Board of Library Trustees MeetingSeptember 24, 2008
THE PUBLIC LIBRARY OF THE DISTRICT OF COLUMBIA, WASHINGTON, DCMEETING, BOARD OF LIBRARY TRUSTEESMINUTESWEST END NEIGHBORHOOD LIBRARY, MAY 28, 2008
 The regular meeting of the Board of Library Trustees was held at 6:00 p.m., Wednesday, May 28,2008 at the West End Neighborhood Library, 1101 24
th
Street, NW, Bonnie Cohen, Vice-President, presiding.
PRESENT:
Bonnie Cohen, Vice-President, John Hill, President (for a portion of the meeting),Richard Levy, James Lewis, Guitele Nicoleau, Myrna Peralta, Donald Richardson, GinnieCooper, Chief Librarian and Secretary-Treasurer.
ABSENT:
Brenda Richardson
GUEST AT THE BOARD TABLE:
Tom Susman, President, DCPL FoundationThe meeting was called to order at 6:05 p.m.
ADOPTION OF AGENDA
The motion to adopt the agenda was approved.
MINUTES APPROVAL
The motion to approve the minutes was approved.
PRESIDENT’S REPORT
Vice President Bonnie Cohen introduced Rick Kuhn and Zena Howard of The Freelon GroupArchitects and congratulated them on receiving an American Institute of Architects (AIA)Triangle Merit Award in the un-built category for its design of the new Anacostia NeighborhoodLibrary. Mr. Kuhn, the principal designer, presented the award certificate to Chief LibrarianGinnie Cooper and the Board.Ms. Cohen asked John Hill if he had any comments he wished to make. Mr. Hill congratulatedChief Librarian Cooper and staff for the recent successful Community Design Meeting atGeorgetown. He also said that there has been talk of using the Old Carnegie Library as a possiblenew library site and that talks are being held with the Office of the Deputy Mayor but nothing hasbeen decided and several options are being considered.
CHIEF LIBRARIAN’S REPORT
Ginnie Cooper announced that the entire staff of the DC Public Library will participate indiversity training during the months of May through July. She said that Jeff Bonvechio and ChrisWright participated in a
 Library Journal
sponsored institute “Going Green”. The institute focusedon successful steps libraries across the country are taking toward implementing sustainablebuilding practices. Ms. Cooper thanked Elissa Miller, Interim Director, Collections, for herparticipation as a presenter in a workshop on “Expert Tips for Developing Spanish LanguageCollections” for librarians from DC, Maryland and Virginia. She then introduced Pamela Stovall,Associate Director of the Martin Luther King Jr. Memorial Library, who gave a brief presentationof a program and week-long exhibit on peace and reconciliation co-sponsored by the Embassy of Israel, the DC Public Library and B’nai B’rith International. Next she introduced Yvette Davis,Community Youth Services Coordinator, who provided a presentation on the 2008 SummerReading program.
 
Document #5Board of Library Trustees MeetingSeptember 24, 20082
 West End Neighborhood Library ReportLucy Thrasher, Branch Librarian, welcomed the Board and the public to the library andintroduced staff and Susan Haight, President of the Friends of the West End Library, who talkedabout how the Friends partner with the library.
Contracts Review Committee Report
There was no report. The document, including information about two contracts which wereapproved by the Committee in April and May, was received.
Finance Committee Report
Keith Fletcher, Agency Fiscal Officer, reported that about 60% of the year is completed and theLibrary is where we expect to be at this time in Fiscal Year 2008. The FY 2009 budget at thistime, with final approvals pending, is $45M with an additional $2M to be provided by CityCouncil for operating the interim libraries.
Facilities Committee Report
Richard Levy, Chair of the Facilities Committee, reported that the design work for the fourlibraries soon to be under construction is moving along very well and he thanked EdwardHampton, Director, Facilities Management, for the great work that is being done by Facilitiesstaff. Jeffrey Bonvechio reported on the Multi-Year Multi-Source funding and said that at thistime all projects are on schedule.
Program Committee Report
Program Committee Co-Chair Guitele Nicoleau introduced two policies for discussion andapproval by the Board. The first was a Privacy Policy to assure that personal information of library users is protected. Nancy Davenport, Interim Director of Library Services, reported thatthe policy was developed by looking at DC law to be sure we were in compliance, looking atpolicies of urban libraries nationwide, and looking at policies at public libraries in the greaterWashington, DC metro area. There was agreement to a request that the term “agent” under theConsent portion of the policy be changed to “any third party working under contract”. A motionto accept the policy with the change as recommended was adopted.Ms. Nicoleau then introduced a second policy on Meeting Room Use. Pamela Stovall said thatstaff looked at practices nationwide and in neighboring counties in crafting this policy. The intentis to keep the use of meeting rooms free of charge and to have a policy that is fair and easy toadminister. There was a suggestion that the meeting room form be revised to remove room blocksand put in three hour times; there were no suggestions to change the policy. A motion to acceptthe policy was approved. The revised forms which are used in conjunction with the policy will besubmitted to the Program Committee for review; no further Board action is required.
Public Services Report
Nancy Davenport reviewed and highlighted Library Performance Measures and Statistics for thesecond quarter of FY 2008 noting that circulation is up overall from the first quarter of the year.
Business Services Report
Eric Coard, Chief Business Officer, gave an update on Council Committee hearings of April 14,April 19 and May 13. Highlights included concern expressed by the Committee on Libraries andParks and Recreation at the reduction of a significant number of frontline positions in FY 2009
of 00

Leave a Comment

You must be to leave a comment.
Submit
Characters: ...
You must be to leave a comment.
Submit
Characters: ...