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DSHS_2009 May 11 & 18_Mimi McKay & Sherry Mansell Correspondence Regarding Cost Estimate to Publicly Inspect Surveys

DSHS_2009 May 11 & 18_Mimi McKay & Sherry Mansell Correspondence Regarding Cost Estimate to Publicly Inspect Surveys

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May 11 & 18, 2009_Mimi McKay & Sherry Mansell Correspondence Regarding Cost Estimate to Publicly Inspect Surveys. After submitting a June 1st complaint to DSHS Commissioner David Lakey, Craig Johnson would be allowed to publicly inspect the survey documents for one full day at no cost.
May 11 & 18, 2009_Mimi McKay & Sherry Mansell Correspondence Regarding Cost Estimate to Publicly Inspect Surveys. After submitting a June 1st complaint to DSHS Commissioner David Lakey, Craig Johnson would be allowed to publicly inspect the survey documents for one full day at no cost.

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Published by: Public Information Requests on Sep 09, 2009
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05/11/2014

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Re:
FW:PublicInformation
Request
to
DSHSregardingTexasSchoo"
http://us.mc456.mail.yahoo.com/mclshowMessage?sMid:
I
09&fi
d:S'
YA-{ggI
$ryerr-
Re:FW:
Public
lnformation
Request
to
D$H$regarding
Texas
School
Surveyr
TuesdaY,
MaY
19,20097:26
PM
$irrr:rr
r
"C
raig
Jo
hnso
n"
<cra
igclj0
7
6)ya
hoo'co
m
>
3i,;
"$hqpryM
a
nsell"
<5he
rry.
Manse
jl(qldshs.statetx'Lls>
i-:*;
"
M
im
iMcKay"
<
M
im
i'
M
cKay@
cls
hs.state'tx.
us
>,
"
LindaWiegma
n"
<Linda'Wiegman@dshs'state.tX'Us>,Hadassah.Schloss€!oaq.state'tX.t]s
Ms.
Mansell,
if
DSHSis able
to
identifywhichboxes
in
the
warehouse
have
the
secondaryschool
level
surveys
without
conducting
a
physicalreviewofthecontents
of
eacharchivebox,
I
would
likenarrowdownmy
May
lBth
request
belowto
just
thoseversionsoftheTexasSchoolSurvey
of
Drug andAlcohol
Use
covering
years
1988 through
1995.
Please
advise.
CraigJohnson
---
On
Mon,
5/{8/09,
Craig
Johnson
<craigdiA7@yahoo.com>
wrote:From:CraigJohnson<craigdj0T@yahoo.com>Subject:
Re:FW:
PublicInformationRequest
to
DSHS
regardingTexasSchoolSurveys
To:
"SherryM
ansell"
<
Sherry.
M
ansell@d
shs.
state.tx'us>
Cc:
"MimiMcKay"
<Mimi.
McKay@dshs.state.tx.us>,"LindaWiegman"
<
Linda.Wiegman@dshs.state.tx.us>,
Hadassah.Schloss@oag.state.
tx' us
Date:
Monday,May
18,
2009,2:31
AM
Ms.
Mansell,
thereis
no need
for
DSHS
to
conduct
a
40
minuiereview
of
anyarchiveboxcontaininglocalschool
district
surveys.I
want
to
inspect
all
papercopies
of
surveys
for
eachlocal school
districtthatparticipated
in
the
TexasSchoolSurvey
of
DrugandAlcohol
Use
during
years
1988 through1995,
including
allof
the
information
in
thearchiveboxescontainingtheseSurveys'
I
will
need
the
maximumtimeallowed
to
inspect
the
requestedinformationduringa singleday
at
no
cost,
whichshouldbe
five
hours
minus
any
time
needed
to
make
the
requesteddocumentsavailable
to
me.
please
emailthe
exact
location,
date
and
hour
therequestedinformation
will
beavailable
for
inspectionandconfirmthe
total
amount
of
time
that
I
will
have
to
inspect
the
requesteddocuments.
As
discussedpreviously,I amtraveling
from
Dallas
and
would
appreciate
if
we
could confirm
the
appointmentandaccommodations
at
least
twodays
in
advance
I
would
like
to
bringan
assisiant
to
helpme inspectthedocuments,
so
pleaseinformme if
any
arrangementsneed
to
be
made
for
that.I
willjust
need a
table
in
anair-conditionedroom
with
easyaccess
to
a
three
prong
power
outlet
for
myportable
copier.
The
copier
I
will
bring
will
not requireanyaltering
or
unbinding
of
thesurvey
books,soplease
leaveallrequesteddocuments
bound
together.
1
of6
1151200912:16PM
 
Re:
FW: Public Information
Request
to DSHS
regarding Texas
Schoo...
h@://us.mc456.mail.yahoo.com/mc/showMessage?sMid:109&fid:S...I
will
also need
to
obtain
a
DSHSCertificate
of
Records
for
some
of
the survey
books, so
I
will
need
to
have
access toa
personauthorized by departmentpolicy
or
designation
to certify
the
records during
the
time
frame
assigned
to
me
to
inspect the
documents. lf there
is
a cost for
this,
pleaseemail
the
rates.For my
records,
pleaseemail
me
the following
information:1.
Theexact
address
and
official
name
of
each
off-site
facility charged
with storage
during thepast30
days of
allTexas
School Surveys
of
Drug
and
AlcoholUseproducedduring
years
1988
through
1
995.
2.
Copies
of
all
official
inventorydocumentation
thatDSIlS
uses
to track
all
the
archiveboxescontaining Texas
SchoolSurveys
of
Drug
and
Alcohol
Use
producedduring
years
1988through
1995.
Thisshould
include
the
tracking
identificationnumbers
of
the archive boxesand
a
completedescription
of
thecontents
foreach
box.
Pleaseemailallfuturecorrespondence.Thank
you.
Craio Johnson
---
On
Fri,5/15/09, Mansell,
$herry
<Sherry.Mansell@dshs.sfafe.fx.us>
wrote:From:
M
ansell,
Sherry
<
Sherry.
M
ansell@dshs.state.
tx.
us>
subject:FW.
Public InformationRequest
to
DSHS
regardingTexas
school surveysTo.
craigdj0T@yahoo.comCc:
"McKay,
Mimi"
<Mimi.
McKay@dshs.state.tx.us>,"Wiegman,
Linda"
<
Linda.Wiegman@dshs.
state.
tx.
us>,
Hadassah.Schloss@oag.state.
tx.
us
Date:Friday, May
15,2009, 4'.2gPM
Mr.
Johnson:
Ms.
McKay
forwardedyour
e-mailsubmittedearlierthis morning regardingthe servicesbeingprovidedby
our
Department'spersonneltime
as
indicated
in
the
updated
billing
estimate.
As
previouslydiscussed,
the
documentsthatyouhave requestedexist
in
a
series of
approximately50archival boxesthat
are
currentlybeing
stored
in
our warehouse
storage
room
on
2large
pallets
in
noparticular
order"
In
formulatingourestimate
of
charges
for
the
recordsspecifictoyour
request
we
estimatedthat
the
records
are
in
approximately
25of
the
50
boxesand estimated
40
minutesreviewtime
per
box
to
search
for
theresponsive
records.
So
for
the April
28In
request,
if
thereare25
boxes
of
records
x40
minuteseach
=
17
hours.
Then'17
hours
+
time
to
movetheresponsiveboxes
to
a
room
foryour
review
of
t
hour
=
18 hrs.personnel
time.
As
indicated
in
theMay
14
letter,
becausethe informationbeing requestedis morethatfive(5)
years
old and
it
will
take
more
than
fivehoursof
staff
time
to
make
the
informationavailable
for
inspection,
DSHS
maycharge
for
the time it
takes
to
prepare
the
responsiverecords
toyourrequest
pursuant
to
TEx.
Gov'r
coor
gs52.271(cX1XAX2).
Based
on
the
estimated
18 hours
of
personneltime
andpursuant
to'1
Tex.Admin.
code.
70.3,we
appliedthe amountan
agency
maycharge
for
laborrelated
to
compilingrecords
2of6
7lsloo
1?.
l6
pr\,4
 
Re:
FW:PublicInformation
Request
to
DSHS
regarding
Texas
Schoo..
http://us.mc456.mail.yahoo.com/mc/showMessage?sMid:
1
09&fi
d:S.responsive
to the
request
x$15
per
hour,
giving
a
totalof
$270.00.
I
have
attached
below
thespecific
provisions
of
theCosts
rules
fromTex.Gov't
Code552.2615
and
1
Tex.Admin.
code.
70.3,whichailowagovernmentatbody[DSHS]tocharge
for
agency
staff
time
to
compileandprepare
the
records
foryour
review.
Shouldyou
haveadditionalquestions
or
concernsaboutthe
billing
estimateouragency
submitted
regardingthis request,please
contact
HadassahSchloss,theCost
Rules
Administrator
-
Open Records
Division
-
Officeof
the
Attorney
General
by
phoneat
512-47
52497
or
e-mail
to:
hadassah.schloss@oag.state.tx.
us.
You
can
have
2
business
days
as
you
requested
to
reviewand inspect
the
recordsresponsive
toyour
request.
The records
that
DSHS
hasresponsive
toyour
requestincludesschoolparticipants
from'1988
to
1995,
in
the
updated
billing
estimate
1994
was
a
typographical
error.
Theliston
the
Excelspreadsheet, previouslyprovided
to
you,
reflectsthe schooldistrictsthatparticipated
in
thesurveys
for
the
years1gB8-1995.
As
forthe
localschool
district
participants
in
the
year
1988,there
was
onlyone
distrlct
that
participated
in
thesurveyaccording
to
our contractor.I hope
that this
informationhashelped
to
clarifyyourconcernspertaining
to
yourrequest
for
reviewand
inspection.
SherryMansell
LegalAssistantOfficeof General
Counsel
-
Enforcement
Unit
1
100
W. 49th
Street,
M-534Austin,Texas
78756(512)
458-7111
ext.
3835e-mail:
sherry.mansell@dshs.state.
tx.
us
-----Original
Message-----
Fromr
McKay,Mimi
Sent:
Friday,May
15,
Tor
Mansell,Sherry
Cc: Wiegman,
Linda;
2009
11:22
AM
Liu,Liang;
Reedy,
Patricia
Subject:
FW:Public
Information
Request
to
DSHS
regardingTexasSchool
Surveys
Importance:
High
Sherry,
Iassume
yourofficewill
beansweringquestions
fromMr.
Johnson
onthe
correspondencesent
to
him
yesterday--seebelow.
Liang,pleaseconfirmthe
datesofthe
responsivedocuments
Mr.
Johnsonhasrequested
below.Thanks,Mimi
ii'i:itl
i".
't)':i!,t
1,411
i,J
iild:::)
?
;
ll
ii,:;
4*.
;,:,::
i.
:.;:,/,1)4
From:
Cra
ig
Joh
nson
Imailto:
cra
igdj07@ya
hoo.com]

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