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Common Phrases for Business Letters

Common Phrases for Business Letters



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Published by sanchase

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Published by: sanchase on Sep 10, 2009
Copyright:Attribution Non-commercial


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Common Phrases for Business LettersRequest for information
I am writing to inquire about . . .I am writing in reference to . . .I read/heard . . . and would like to know . . .Could you please send me . . .at the address below/aboveThank you for your assistance.I look forward to hearing from you.
Response to request
Thank you for your interest/inquiryEnclosed is the information you requested. You can learn more about this at . . .If you have further questions,If you require assistance, please contact:If I can be of more help, please feel free to contact me at . . .
Sample Sentences: Requests
Could you please send me your most recent brochure?Could you fax me the results of the market survey?I would like to order ten copies of the book,
Touchy Situations 
.I would be very grateful if you could send me this information.Please return the enclosed envelope with your payment.
Sample Sentences: Goodwill
Thank you for your hospitality.I enjoyed having lunch with you last week while I was in New York.Congratulations on your promotion to General Manager.I want(ed) to congratulate you on your new position.I was happy to hear that contract negotiations went well.
Sample Sentences: Introduction of Product/Service.
 I am writing to tell you about . . .(Our new product) is coming out next month.This product/service is designed to (help you) . . .
Sample Sentences: Reference
I am writing in regard to . . .I am writing in reference to . . .
Please refer to the enclosed invoice/brochure.I hope you have had a chance to look over the materials we sent.
Sample Sentences: Confirmation
I am writing to confirm . . .I would like to confirm what we discussed last Friday.I would just like to confirm the main points we discussed . . .
Sample Sentences: Notification
I am writing to let you know that . . .Please be aware/informed that . . .I would like to inform you of a recent policy change. I am happy to informyou that . . . Your request for funding has been approved.
Sample Sentences: Offering Assistance
We would be happy to . . .If we can be of assistance, please don’t hesitate to ask.
Sample Sentences: Collection
 According to our records . . .Our records show that . . . Your monthly installment is past due.Please send payment as soon as possible.
ask forrequest, seek informationcall (s) uptelephonecool (s) downbecome less stressedfall downcollapse, drop from a higher tolower positionget uparise from bedkeep oncontinuelook atfocus on something visually put (s) onplace clothing on the bodyset (s) up1) arrange 2) entrapstand forrepresenttalk overdiscuss deeplyturn (s) onstart a machine or somethingelectric beat (s) upassault severely, attack, actviolently, hitcare for 1) take responsibility for 2) prefer, likecut down (on)reduce intake of foodfill (s) in put information in a blank or space on paper get onenter a bus, trainhold on (to)1) grasp 2) endurelet (s) downdisappoint plan onexpectrun awayescapesign upregistetake overassume controlturn (s) down1) refuse an invitation 2)reduce the volume
ask (s) outinvite someone for a datecalm downrelax, reduce stresscome overcome to where I amfall apartlose control or consistencyget intotake an interest in somethingkeep away (from)stay at a distancelook (s) overperuse or read generally, skim pile (s) upmake a heap, stack or collectionrun (s) over drive over something with avehiclesit uphave good posture whensittingtalk withdiscuss an issue with someoneturn in1) retire to bed 2) submit back (s) up1) move in reverse 2) supportcarry oncontinuedrive (s) awayrepel or push strongly awayfollow up (on)check to see that someone hascompleted a task go aheadmove forwardknock (s) outmake someone unconsciouslook intoinvestigate, explore plan forprepare for the futurerun out (of)use up the total supplysort (s) outseparate into categoriestake apartdissembleturn (s) over 1) give control of 2) flip ontothe other sideask aroundmake a general inquiry; surveya number of peoplecall outshout, say loudlycome through (with)surprisingly fulfill or achievefall for  be gullible, or innocently believe a deceptionget rid ofthrow awaykick (s) outexpellook down onconsider something to be of lower value plug (s) inconnect an electrical device toa socketset outstart a tripspread outdisperse or scattetake (s) upbegin a new hobby or pastimeturn around1) rotate 2) reverseask aboutinquire, investigate, question,interviewcarry (s) outfulfill or finish a plancool offlower the temperaturefade awaydiminish or lessenget back toreturn to what one was doing;return a call

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