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Gmail Hacks, Tips & Tricks

Gmail Hacks, Tips & Tricks

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Published by ViPuL CoLg LyF

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Published by: ViPuL CoLg LyF on Sep 12, 2009
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You already know that Gmail beats all other email providers with its endless customization capabilities, Googleproduct integration and fantastic spam filter. Take it to the next level with these Gmail power user tips andGreasemonkey extensions for Firefox. We haven’t forgotten the Mac users, either. For more great resources,check out the official Gmail blog and the Gmail Power Users group on Google Groups. If you'd like to learnmore about other email programs, check out the email category at the web directory.
1. Master the Gmail keyboard shortcuts
If you haven’t already, master the shortcut keys. Compose, mark as read, archive and much more with thepress of a button. Sure, you know
report spam
, but do you know
g + t
for the
sentmail folder 
? You can find a complete list at the official Gmail shortcut page.
2. Google Code Macros
The Greasemonkey extension for Firefox, familiar to many power users, allows JavaScript functionality on anyweb page. Piggybacking off of this capability, the generically-namedMacros script enables a number of  keyboard shortcuts. Google apparently integrated some of Macros shortcuts when revamping Gmail, but thereare still functions that the Macros programmers believe Gmail needs. “I firmly believe this is *the* essentialGmail trick to end all Gmail tricks,” writes David Chartier at DownloadSquad.
3. Create bookmarklets for frequent searches
This form created by Steve Rubel generates a bookmarklet for searches in Gmail. (By the way, a bookmarkletis a baby bookmark that acts a single click tool for a webpage or browser—thanks, Wikipedia). Take Rubel’sform further by dragging the bookmarklets to your bookmarks bar.
4. Resize your compose box
The aptly-named Resizeable TextareaFirefox extension allows you to click and drag the edge of your  compose box without resizing your browser window. Note that any browser built with the newestOpensource.org webkit—Safari, for example—will already have this capability. For more browser info, checkout the internet software category.
5. View unread messages first
Search on the string “label:unread label:inbox” to force all of your unread messages to the top of the list, writesMatt Cutts. (Note: you don’t have to create any labels for this to work.) Try bookmarking Cutts’s search anddragging it to your bookmarks bar to view all unread messages first.
6. Streamline adding attachments
Wouldn’t it be great if you could drop attachments directly into the attachment box? Check out the FirefoxextensionDragdropupload if you are running Firefox 2.0 (as of this writing, it hadn’t been updated for
7. Quickly switch between Google accounts
If you have multiple Google accounts—a Gmail with Google Apps account and a regular Gmail account, for example—streamline them withthis scriptfor Firefox with Greasemonkey. The script adds a “change user”drop-down bar in place of the “sign out” link.You can also try Gmail Manager  (also a Firefox extension), which adds a Gmail menu bar to the Firefox window. Juggle multiple accounts, sign in and out.
8. Bookmark a single email
As of November 2007, all Gmail messages have dedicated URLs (according to theofficial Gmail blog
). Rather than killing a tree by printing the message or laboriously copying down the info, you can CTRL-D (or ?-D) animportant email and refer to it at your leisure.
9. Automate frequently repeated text
Signature functionality is built into Gmail, but frequently typed phrases can be automated with FirefoxextensionSignature, which allows you to insert designated text with a keystroke. (As of this writing, Signatureis not yet compliant with Firefox Also try a Windows app called AutoHotKey or Mac appTypeIt4Me.  Both apps allow you to create keystrokes to automate text in virtually any application.
10. POP3 & IMAP forwarding
“I recommend using IMAP (where the mail is both on the server and on your local machine(s)/device(s)) anduploading all your email onto Gmail,” writes Mark Wheeler, a Gmail power user. “You can keep copies on theGoogle servers and your desktop/laptop/phone so that they are all efficiently accessible and available anytimeanywhere. Don't have to worry about backups, or disk space...I have 25,000 emails and have only used 9% of my space!”To upload old email like my friend did, set up a Gmail IMAP account in your desktop email client. In the client,establish folders that correspond to your Gmail labels, and drag and drop your non-Gmail into the folders. If you're using Outlook with .PST format or Outlook Express, you will have to convert or export the emails tomBox data file format before the messages will translate. The process may take some time, and your clientmay hang. Also, the original dates and times attached to the messages will appear in Gmail as the dates andtimes that the messages were imported into Gmail. But it's worth the trouble to utilize your tricked-out Gmail,right? Click here for a tutorial from My Digital Life.
11. Mute a conversation

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