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Published by Nilanchal Sahu

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Published by: Nilanchal Sahu on Sep 16, 2009
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SET – 1SOLVED ASSIGNMENT Q 1: Define MIS ? What are the characteristics of MIS?Answer:MIS is an Information system which helps in providing the managementof anorganization with information which is used by management fordecision making.A management information system (MIS) is a subset of the overall internal controls of a business covering the application of people, documents, technologies, and procedures by managementaccountants to solving business problems such as costinga product, service or a business-wide strategy. Management informationsystems are distinct from regular information systems in that they areused to analyze other information systems applied in operationalactivities in the organization. Academically, the term is commonly usedto refer to the group of information management methodstied to the automation or support of human decision making, e.g.Decision SupportSystems, Expert systems, and Executive information systems.An 'MIS' is a planned system of the collecting, processing, storing anddisseminatingdata in the form of information needed to carry out thefunctions of management.According to Philip Kotler "A marketinginformation system consists of people,equipment, and procedures to gather, sort, analyze, evaluate, anddistribute needed,timely, and accurate information to marketing decisionmakers."The terms MIS and information system are often confused.Information systems include systems that are not intended for decisionmaking. The area of study called MIS is sometimes referred to, in arestrictive sense, as information technologymanagement. That area of study should not be confused with computerscience. IT service management is a practitioner-focused discipline. MIShas also some differences with Enterprise Resource Planning (ERP) asERP incorporates elements that are not necessarily focused on decisionsupport.MIS has a major impact on the functions of any organization. Theorganization derivesbenefits from the systems in the following form:a) Speedy access to information,b) Interpretation of data,c) Quick decisions,d) Speedy actions,e) increased productivity and thereby increase in the profitf) Reduced transaction cost.MIS characteristics
In any organization managers will have varieties of tasks to manage. MISis mainlydesigned to take care of the needs of the managers in theorganization.Organizations will have different departments like marketing, production,sales,inventory, maintenance etc. Each of these departments functionindividually and also in relationship with other departments. Informationis available in abundance. MIS aids in integrating the informationgenerated by variousdepartments of the organization.MIS helps in identifying a proper mechanism of storage of data. The datais maintained in such a way that the unnecessary duplication of data isavoided.MIS also helps in establishing mechanism to eliminate redundancies indata.MIS as a system can be broken down into sub systems. Each such subsystem may be programmed. This results in easy access of data,accuracy of data and information. It helps in maintaining the consistencyof data.Function of MIS The main function of MIS is to help the managers and the executives intheorganization in decision-making.
Large quantities of data like customers information, competitorsinformation,personnel records, sales data, accounting data etc iscollected from internal sources like the
Company records and external sources like annual reports andpublications.
 The collected data is organized in the form of a database.
 The data from the database is processed and analyzed by usingdifferent toolsand techniques.
 The results of the analysis are properly presented to the managers tohelpthem in decision-making.
Q 2: Explain strategic MIS categories in detail. Give relevantexamples.
Answer:Strategic Information SystemA Strategic Information System (SIS) is a system to manage informationand assist in strategic decision making. A strategic information systemhas been defined as, "The information system to support or changeenterprise's strategy."A SIS is a type of Information System that isaligned with business strategy and structure. Thealignment increases the capability to respond faster to environmentalchanges and thus creates a competitive advantage. An early example wasthe favorable position afforded American and
United Airlines by their reservation systems, Sabre and Apollo. For many years these two systems ensured that the two carriers' flights appearedon the first screens observed by travelagents, thus increasing their bookings relative to competitors. A majorsource of controversy surrounding SIS is their sustainability.SISs are different from other comparable systems as:1) they change the way the firm competes.2) they have an external (outward looking) focus.3) they are associated with higher project risk.4) they are innovative (and not easily copied).It is mainly concerned with providing and organization and its membersan assistance to perform the routine tasks efficiently and effectively. Oneof the major issue beforeany organization is the challenge of meeting its goals and objectives.Strategic IS enable such organization in realizing their goals. StrategicInformation System (SIS) isa support to the existing system and helps in achieving a competitiveadvantage over the organizations competitors in terms of its objectives. This unit deals with the criticalaspects of the strategic information system. This units indicates thetheoretical concepts and the way in which the same are realized inpractice. The flow of the unit isin such a way that it starts with the development of contemporary theoryabout strategic uses of corporations' internal information systemsleading to systems which transcend the boundaries of particularorganizations. The process whereby strategicinformation systems are created or identified is then examined. Anumber of weaknesses in the existing body of theory are identified, andsuggestions made as to directions in which knowledge is or may beprogressing. A strategic information systemis concerned with systems which contribute significantly to theachievement of an organization's overall objectives. The body of knowledge is of recent origin and highly dynamic, and the area has anaura of excitement about it. The emergence of the keyideas, the process whereby strategic information systems come into beingis assessed, areas of weakness are identified, and directions of currentand future development suggested.Information system is regarded as a tool to provide various services todifferent management functions. The tools have been developing year by year and the application of the tool has become more and more diverse.In management it is now avery power means to manage and control various activities and decisionmaking process. The original idea of automating mechanical processesgot quickly succeeded

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