MAYOR'S OFFICE EXPENSE ANALYSIS DEPT ID 90001 FOR THE PERIOD JANUARY 1 - August 31, 2013

DATE

SOURCE/VENDOR

DESCRIPTION

BUDGET

ACTUAL

VARIANCE

- Program Expenses (59993) Feb Calgary Poppy Fund Apr UPS Apr Deervalley Florist Apr Talbot Marketing May Talbot Marketing May Smithbilt Hats Inc. May Le Bray Daorcey May Deervalley Florist Jun Purolator Jul Great Events Catering

8,333 Remembrance Day 20" Wreath from the City of Calgary Custom Charges: Gift from City of Phoenix - City Sister sent to City of Calgary Birthday Flowers for Premier Redford Golf Balls (Donations, auctions and gifting purposes) Restocking Gift Cabinet for donations, visits, silent auctions, etc Restocking Mayors Office Centennial White Hats T-Shirt - Pow Parade - for NKN Marshall Flowers for Ray Jones Mom Custom Charges: Basket from Phoenix - City Visit Linens Rental for 52 Million Debate

14,044 85 90 106 957 11,720 825 46 139 29 47

(5,711)

- Business Hosting (Ext Only) (62770) Feb Safeway Feb Hyatt Regency Thompson Feb Great Events Catering Inc. Feb Great Events Rentals Inc. Mar Tim Hortons Mar Great Events Catering Inc. Mar Calgary Arts Development Mar District & Amsterdam Apr Mango Shiva Apr Thomsons Restaurant Apr Gypsy Bistro May Gypsy Bistro May Great Events Catering May Great Events Catering Jun Baraka Caf & Bistro Jul The Nosegay Inc Jul Great Events Catering Jul Great Events Catering Jul Great Events Catering Aug Five Guys Burgers & Fries

6,518 Catering for lunch meeting with MRU Students (3 things project meeting) Meeting with C. Ghersinich Calgary Caucus Breakfast Tablecloths Linen Rental for Caucus Breakfast Snacks for MRU follow up meeting (3 things project meeting wrapup) City Council & Library Board Lunch Mayor's Arts Lunch-Two Tables for Aldermen Dinner-D. MacDonald, N. Sit, D. Le Bray Lunch Meeting - K, Thompson, PMLC, C. Nkemdirim Hosting-Mayor Mandel, P. Misutka, C. Nkemdirim, Mayor Nenshi Lunch - L. Stewart, C. Nkemdirim Lunch - Mayor Mandel, Mrs. Mandel, C. Nkemdirim, Mayor Nenshi School Board Meeting Luncheon School Board Meeting Luncheon Lunch - Mayor for a Day Student - Nancy Close Flowers for HMCS Calgary Reception Catering for HMCS Calgary Reception Linens for HMCS Calgary Reception We Should Know City Hall Event: 3 Things for Calgary Staffing Lunch - N. Nenshi & A. Shirji

5,490 49 53 884 223 8 1,237 533 71 56 69 60 192 287 272 28 130 773 130 416 20

1,028

MAYOR'S OFFICE EXPENSE ANALYSIS DEPT ID 90001 FOR THE PERIOD JANUARY 1 - August 31, 2013

DATE

SOURCE/VENDOR

DESCRIPTION

BUDGET

ACTUAL

VARIANCE

- Business Travel (77540) Mar Calgary Stampede Mar Restaurant Gentiana Apr The Fairmont Hotel Macdonald Apr The Fairmont Hotel Macdonald Apr Impark May Mei Lan Lake May Chrusch Erin Jun Chateau Lacome Jul The Fairmont Waterfront Jul The Fairmont Waterfront Jul Air Canada Jul Air Canada Jul Boneta Restaurant Jul Starbucks Coffee Jul SAIT Polytechnic Jul Fairmont Chateau Laurier Jul Ottawa Taxi Jul Ottawa Airport Jul Novotel Toronto Centre Jul 7-Eleven

13,846 Support Staff parking for Mayors Arts Lunch BMO Centre Hosting Accommodation/Provincial Budget - C. Nkemdirim Accommodation/Provincial Budget - Mayor Nenshi Provincial Budget Announcement - C. Nkemdirim World Economic Forum Mayor Nenshi late charge Parking at MRU for AIESEC Conference Accommodations - Event in Edmonton with Mayor Mandel Accommodation - BCM/FCM Vancouver - May 29 - Jun 3, 2013 - C. Nkemdirim Accommodation - BCM/FCM Vancouver- May 29 - Jun 3, 2013 - N. Nenshi Flight - BCM/FCM Vancouver - May 29 - Jun 3, 2013 - C. Nkemdirim Flight - BCM/FCM Vancouver - May 29 - Jun 3, 2013 - N. Nenshi Hosting - FCM/BCM - City of Calgary Council - N. Nenshi Food/Beverage - Flight - BCM/FCM Vancouver - May 29 - Jun 3, 2013 - C. Nkemdirim Parking Accommodation - Be Part of the Energy Tour Ottawa Jun 18-19, 2013 - N. Nenshi Taxi Expense - Be Part of the Energy Tour Ottawa Jun 18-19, 2013 - N. Nenshi Food/Snack Ottawa - N. Nenshi Accommodation - Be Part of the Energy Tour Toronto Jun 19-20, 2013 - N. Nenshi Transit Tickets and Newspaper

5,185 14 22 277 278 18 30 11 138 1,304 1,338 433 433 241 4 6 298 44 19 245 31

8,661

- Conferences (77660) Apr Fed of Canadian Municipalities Apr Fed of Canadian Municipalities

1,533 FCM's Annual Conference - Mayor Nenshi - Registration Fees FCM's Annual Conference - C. Nkemdirim - Registration Fees

1,400 700 700

133

- Communications - Internal (32800) May Creative Services Jun Creative Services Jun Creative Services Jul Creative Services Jul Creative Services

17,000 Photographer - Apr 8 Meeting of Council 52 Million Live Debate Video 52 Million Directional Signage at Devonian Gardens Transforming Government Pull Up Banner Mayor's Lunch invite Web Banner Program

2,069 219 800 320 500 230

14,931