Time Management - 1

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SAP Time Management: Overview

Record... Valuate... Use...working times

Employee Cross-Application Time Accounts Capacity
Self-Services Time Sheet Planning

Time Administrators Training and

Events
Management

Working time
regulations,
attendances/absences,
substitutions
Cost Assignment
Incentive Wages
Payroll
Time Recording
Systems Activity
Allocation

2
 SAP AG 1999
Options in SAP Time Management

Shift
Planning Cross-Application
Time Sheet

Time
Recording Time
Evaluation

Incentive
Wages

3  SAP AG 1999
 Objective
The Time Management component offers us support in
performing the Planning, Recording and Evaluation of
employees’ time data by:

 Creating work schedules.

 Creating attendance, absence types.

 Creating quotas.

 Quota accrual.

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Time Recording Methods

Record only deviations to work schedule

Work schedule =
Doctor's appt 11:00 14:00 2.5 hrs Actual and
planned

Record all times

Attendance 08:00 11:00 3 hrs Recorded times =

Actual
Doctor's appt 11:00 14:00 2.5 hrs
Work schedule =
Attendance 14:00 17:00 3 hrs Planned

Procedure for recording actual times:-

 SAP AG 1999 Automatic Recording – Front-end time recording system, uploaded
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and proceed in SAP Time evaluation.
Manual Recording - Recorded in Attendances IT 2002.
Recording Employee Time Data

Manage
time
Attendances Entitlement accounts
= n days/
hours

Absences Determine
Payment
pay

rly
Ea

Substitutions Run
statistics
Others
 SAP AG 1999
6
SAP Time Management: Required Infotypes

Planned
Working Time
11
12
1
10 2
9 3 0007
8
7 6 5
4
0001
Org. Assignment

Time Recording
Info
Personal Data
0050
Name
Date of birth
Employees 0002

Absence Quotas Always mandatory

2006 For time evaluation

only
 SAP AG 1999
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Personnel Subareas: Control Indicators

Substitutions

Attendances/
absences
counting Attendance/
absence quotas

Early Personnel Subarea

Late 2000
Night
Off

Work schedules,
daily work schedules Public holiday
calendar
Availability

 SAP AG 1999
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Personnel Subarea Grouping for Work Schedules

Personnel Subarea Personnel Subarea Personnel Subarea

0001 0002 0003

Grouping for
01 02
Work Schedules

Work Schedules Normal

Normal
Flextime
Rotating shift
4-day model

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 SAP AG 1999
Employee Subgroup Groupings

Employee subgroup
grouping for:

Work schedules Temporary

employees Trainees
Time quotas
Hourly-wage Others Salaried employees Others
earners
Grouping
Grouping for
for
Work Schedules
Work Schedules
1 2

Rotating shift Normal

Flextime
Others
Grouping
Grouping for
for
Time
Time Quotas
Quotas
1

 SAP AG 1999
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 Creating Work Schedules

Public Holidays Daily Work Schedules

Public Holiday Break

Variants Variant Rules
Calendar Schedules

Period Work Schedules

Day Types

Work Schedule Rule

Generates

Monthly Work Schedules

Planned Working Time

Infotype (0007)
 SAP AG 1999
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 Work Schedules

2000

Calendar

6 7 13 14 20 21 27 28

Working Time

Shift Flextime
6:00 a.m. - 2:30 p.m. 7:00 a.m. - 6:00 p.m.

12  SAP AG 1999
The work schedule is based on a valid public holiday calendar
Public Holidays and Public Holiday Calendar

CAB Company   Personnel Time Management

  Work Schedules

Determine Public Holiday Classes

2000
-> Public holidays
-> Public holiday calendar

 SAP AG 1999
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 Public Holiday Calendars

2000

Pub. Holiday Calendar Pub. Holiday Calendar

New Year's Day AR Argentina

Epiphany AT Austria Personnel Subarea
Good Friday CA Canada Headquarters
Easter Sunday DK Denmark
Easter Monday GE United Kingdom MX Mexico
Independence Day MX Mexico

Maintain Public Holidays

With fixed date
With fixed day of week from date
Distance to Easter
is Easter Sunday
is a movable holiday
 SAP AG 1999
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Determining Public Holiday Classes

Holiday
Holiday class
class blank
blank “Not
“Not aa holiday”
holiday”

Holiday
Holiday class
class 11 “Full-day
“Full-day holiday”
holiday”

Holiday
Holiday class
class 22 “Half-day
“Half-day holiday”
holiday”

.. .. ..

affects

ses Leav
e
Bonu

DE UTSCHE
MARK
DEUTSCHE
MARK

15  SAP AG 1999
 Assigning Public Holiday Calendars

Personnel Subarea
Grouping
Country A
1999

Public Holiday Calendar

Country A

200

Personnel Subarea Grouping

Public Holiday Calendar Country B
Region B
 SAP AG 1999
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Work Schedule Levels

Mo Tu We Th Fr Sa Su
Early shift:
6:00 a.m. to
EARLY EARLY EARLY EARLY EARLY OFF OFF 2:00 p.m.
LATE LATE LATE LATE LATE OFF OFF
NIGHT NIGHT NIGHT NIGHT NIGHT OFF OFF Day
OFF OFF OFF OFF OFF OFF OFF

OFF OFF
L N

L N Work Pattern
Month(s) (4 weeks)
L N

L N

L N
OFF OFF

2000

17  SAP AG 1999
Daily Work Schedules and Variants

CAB Company
 Personnel Time Management
 Work Schedules
 Personnel Subarea Groupings
 Daily Work Schedules

Work
Work Schedules
Schedules Define Break Schedules

Define Rules for Variants

Define Daily Work Schedules

Daily
Daily Work
Work Schedules
Schedules
Early Flex
Late Flex A
Night

 SAP AG 1999
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 Daily Work Schedules and Variants

d ay
oli
H
blic
Pu

8 hours Regular daily work schedule

4 hours Variant always used before public holidays

19  SAP AG 1999
Break Schedules

Break Schedules

Start End Unpaid Paid After RefTime Type 1

(no. hrs)

Fixed Break 12:00 13:00 1:00

Variable Break 9:30 10:00 0:25
Dynamic Break 0:25 4.00
Overtime Break 22:00 22:10 0:17 O

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 SAP AG 1999
 Break Schedules

 Fixed breaks: These are defined for a certain time

period and can only be used by employees during
this period of time.
 Variable breaks: These are taken during a specific
time interval. Employees themselves determine the
start and end of the break taken within this time
interval.
 Dynamic Breaks: Employees are entitled to
breaks after working a certain number of hours.

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 Daily Work Schedules

End of
core time Start of
core time

11
12
1
Start of 10 2
core time
9 3
End of
8 4 core time

c e
an
To 7 6 5

er
le
r

l
an
To
c e
Start of
working time End of
working time

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 SAP AG 1999
 Daily Work Schedule Classes

Valuation Basis
Daily Work Schedule Class (0 - 9)

Time Wage Types Absence Counting

DEUTSCHE
MARK

DEUTSCHE
MARK

23  SAP AG 1999
Day Types and Selection Rules

CAB Company
 Personnel Time Management
 Work Schedules
 ...
 Day Types

2000
2000 Define day types

11 10 1 Define selection rules

Define special days

Work
Work on
on public
public holidays
holidays
Paid
Paid on
on public
public holidays?
holidays?

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 SAP AG 1999
Defining Day Types

Day Types Meaning

blank Work/paid

1 Off/paid DEUTSCHE

DEUTSCHE
MARK

MARK

2 Off/unpaid

3 Off/special day

... ...

 SAP AG 1999
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Determining Special Days

Day type 3

DEUTSCHE
MARK

Example:
Rule 01 Thursday → Public holiday
Assignment in Friday → Bridge day
work schedule

 SAP AG 1999
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Defining Work Schedules: Work Schedule Rules

Work Schedule Rule

Average Infotype 0007

working time Default Values

Weekday Saturday Sunday

Day type rule Rule with holiday class b12 3 4 5 6 7 8 9 b12 3 4 5 6 7 8 9 b12 3 4 5 6 7 8 9
01 Gives day type 11 1 1 1 1 1 1 1 11 1 1 1 1 1 1 1 11 1 1 1 1 1 1 1

Reference date 2000

Reference date
in period Monday,
work schedule Oct. 16, 2000
Starting point 009

Starting point Grpg PWS PWS text Wk no. 01 02 03 04 05 06 07

01 Flex Flextime 001 FLEX FLEX FLEX FLEX FLEX OFF OFF
in period 01 M3 3-shift operation 4W 001 F-11 F-11 F-11 F-11 F-11 F-11 OFF
work schedule 01
01
M3
M3
3-shift operation
3-shift operation
4W 002
4W 003
S-11 S-11 S-11 S-11 S-11 OFF
N-11 N-11 N-11 N-11 N-11 OFF
N-11
OFF
01 M3 3-shift operation 4W 004 OFF OFF OFF OFF OFF OFF OFF

27  SAP AG 1999
 Work Schedules

Employee
Subgroup
Grouping
Off Off
N L

N L

N L

N L
N L A
Off Off
Work Schedule Rule
1999
7 8 9. 10 11 12 13 14 15 16 17 18
N N N N Off Off E E E E E Off ...
Tu We Th Pub.
Sa Pub. Pub.
Tu We Th Fr Sa
Hol. Hol. Hol. B
Public Holiday
Calendar
Personnel Subarea
Grouping

Manually or individual BATCH = several

Work Schedules

 SAP AG 1999
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 Determining Workdays

When do employees have to work and when are they off?

Planned Hours

=0 =0
Off

(derived from public

Day Type
holiday class)

Work blank 1, 2, 3 ... Off

 SAP AG 1999
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 Planned Working Time

Public holiday calendar

Employee
Personnel subarea groupings subgroup
grouping

IT 0001 Organizational Assignment

IT 0007 Planned Working Time

Public 2000 Work Employee subgroup grouping

Holiday schedule
rule
Public holiday calendar
Calendar Personnel subarea groupings
Work schedule rule
Daily Period Work
work work schedules
schedule schedule

IT 2nnn Time Infotypes

30  SAP AG 1999
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