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Making the Initial Contact
When you get a student from Kelly you’ll need to make contact with the familywithin 48 hours. Never expect a parent/guardian to return your call. If you calland no one answers at 9am call again at 11am and again at 1pm and 5pm untilyou get someone to answer the phone. Call several times all throughout the day.Once you get in touch with the parent/guardian you’ll need to gather the followinginformation in order to begin the tutoring process for that student.
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Name/Address of Parent/Guardian (be sure to confirm both first & last name as it maydiffer from the student’s last name
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Name of the district & school that the student attends
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Name & phone number of his/her teacher
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Grade level
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Subject that he/she needs tutored in
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Confirm that there is a computer with Internet in the home, if they don’t, ask if they can goto a library or community center that they can go to. If they can’t then you can mention thatin-home tutoring is a possibility but that you will have to get back with them.
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What time/days the student prefers to be tutored (make sure it fits into your schedule) Moststudents will tutor 2 or 3 times a week. All sessions are 1 hour. When you set up this time itshould remain consistent from one week to another. Ex. Tuesdays/Thursdays from 4:00-5:00pm.
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Email address if you’re tutoring onlineOnce you’ve gathered the information above thank them for their time and let them knowthat you’ll be contacting the teacher and writing a Student Improvement Plan. Tell themthat you’ll mail the plan to them for them to sign and return to you. Inform them thattutoring (in most districts) cannot begin until the plan has been returned.
 
 
 
After you’ve gathered information from the parent you’llneed to attempt to contact the student’s teacher to confirm theneeds of the student. If you can’t get in touch with a teacher after trying for 48 hours move on without their input.Once you’ve gathered information from both the parent/guardian & teacher, if possible, you’ll want to take a look at any test data the district has provided (note: test data is notalways provided for our students). You’re just looking, again, toconfirm the needs of this student to ensure that you write aStudent Improvement Plan that will help meet those needs. Thetime that you spend gathering information and writing the planis to be included on your invoice at the end of the month so keeptrack of this time.
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