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Accounts Payable - Package Evaluation Criteria Template23082959Page 1
Vendor AVendor BReferencCategory/CriteriaScoreScore
Maintain Accounts Payable
00Provides maintenance of vendor master.00Allows for use of one time vendors.00Allows for multiple accounts for a vendor.00000000
Process Vouchers
00Provides maintenance of recurring vouchers.00Allows for predefined distribution of recurring vouchers.00Provides on-line creation of vouchers.00Automatically assigns voucher numbers.00Allows distribution to any valid general ledger account.00Vouchers can be matched to purchase orders/receipts.00Vouchers can be paid by manual cheque.00Allows entry of manual cheque information.0000Provides edit reports for review before posting.00Posting prepares accounting entries for the general ledger.0000Posting updates vendor account balances.0000Provides a daily voucher register.00
Rank(e.g., M,D, O)WeightingFactor WeightedScoreWeightedScore
Maintains contact name and telephone number for eachvendor account.Maintains a short form name for each vendor (for sortingand searching purposes).Allows for multiple general ledger accounts:Accounts Payable,bank,cash.Provides controlled facility for posting entries to AccountsPayable.Accounting entries can be summarized for posting to theG/L.Posting transactions are tagged with a reference to indicatethe source of the entry.
 
Accounts Payable - Package Evaluation Criteria Template23082959Page 2
Vendor AVendor BReferencCategory/CriteriaScoreScoreRank(e.g., M,D, O)WeightingFactor WeightedScoreWeightedScore
Provides a register showing the distribution to the G/L.00
Process Payments
00Payments can be made for vouchers not yet entered.0000Vouchers can be placed on hold.00Multiple vouchers can be consolidated on one cheque.0000Starting cheque number is automatically assigned.00Starting cheque number can be modified if required.00Provides for forms alignment before printing of cheques.00Allows for multiple page remittance advices.00Cheques can be reprinted.00Provides an option to post voided cheques.0000Cheque production updates vendor account balances.0000Provides a daily cheque register.00Provides a register showing the distribution to the G/L.00
Cheque Reconciliation
00Provides a cheque reconciliation process.0000Vouchers can be selected for payment:individually,by date range,by payment terms,by vendor.Method for preparing a single cheque is provided (e.g., toproduce a cheque for a waiting vendor).Cheque production prepares accounting entries for thegeneral ledger.G/L Distributions are tagged with a reference to indicate thesource of the entry.Cheque reconciliation process accepts cleared chequeinformation in electronic form.
 
Accounts Payable - Package Evaluation Criteria Template23082959Page 3
Vendor AVendor BReferencCategory/CriteriaScoreScoreRank(e.g., M,D, O)WeightingFactor WeightedScoreWeightedScore
Allows manual update for stale dated cheques.00Provides report of cleared cheques.00Provides report of outstanding cheques.00
Process Accounts Payable Inquiry
0000Provides alphabetic search on vendor name.00Provides alphabetic search on vendor short name.000000Retrieved information can be viewed and optionally printed.00
Accounts Receivable Reporting
00Reports can be printed.00Reports can be viewed.00Provides on-line inquiry to vendor accounts by:vendor ID,vendor name,vendor short name,voucher,voucher status (e.g., unpaid, paid),cheque date,cheque number.search based on sounds rather than spelling) on vendor name.Account inquiries for a vendor can be selected:by date range,in summary form (e.g., balances, aging),in detail (all transactions),payments,charges.
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