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General Ledger - Package Evaluation Criteria Template10/07/2009Page 1
Vendor AVendor BReferencCategory/CriteriaScoreScore
Maintain General Ledger 
0000Ability to "freeze" and "unfreeze" accounts.00Provides maintenance of a fiscal periods calendar.0000Provides standard report formats.00Provides user-defined report formats.0000
Process General Ledger Journal Entries
00Provides for entry of journal entries.000000Allows processing of journal entries in batches.00Allows processing of individual journal entries.00Provides maintenance of recurring journal entries.0000
Rank(e.g., M,D, O)WeightingFactor WeightedScoreWeightedScore
Supports the following account coding structure:**include appropriate coding breakdown; e.g.,Company,Department, Function, Sub-function, Account, Project,Fund.**Fiscal periods calendar provides flexibility for:variable start and end dates,12 fiscal periods,13 fiscal periods.Provides flexible organizational/hierarchical accountstructure for reporting:one structure,two structures,multiple structures.Tracks process date and time, and user ID for each journalentry.Provides for entry of a cross-reference ID (e.g., on acorrecting entry, the original journal ID can be entered).Allow processing of recurring journal entries:confirmation of each entry,ability to change each entry.
 
General Ledger - Package Evaluation Criteria Template10/07/2009Page 2
Vendor AVendor BReferencCategory/CriteriaScoreScoreRank(e.g., M,D, O)WeightingFactor WeightedScoreWeightedScore
000000Provides on-line authorization before posting.00Tracks rejected journal entries.00000000
Account History
00Posted journal entries are retained in detail for one year.000000
General Ledger Reporting
00User requested reports can be printed.00User requested reports can be viewed.00Entered journal entries are edited for :valid account number,valid fiscal period,debit/credit balance.Provides an interface/import facility to process journalentries from other systems.Allows for use of a comprehensive source identifier (toindicate the source of each accounting entry).Allows for automatic reversal of individual journal entries(i.e., an indication is made at time of original entry toautomatically reverse entries in the new fiscal period for items such as accrual entries).Allows for balanced inter-company transfers, using inter-company accounts.Allows for balanced inter-fund transfers, using inter-fundaccounts.Totals/balances are retained for each account, includingbudgets, by fiscal period, for comparative purposes for:1 year,2 years,3 to 5 years.Procedures for archival and retrieval of historical dataprovided.
 
General Ledger - Package Evaluation Criteria Template10/07/2009Page 3
Vendor AVendor BReferencCategory/CriteriaScoreScoreRank(e.g., M,D, O)WeightingFactor WeightedScoreWeightedScore
Standard reports can be printed.00Standard reports can be viewed.00000000Trial balances show both opening and closing balances.0000Provides ledger reports in both detail and summary form.0000Provides for user defined reporting.000000
Process General ledger Inquiry
0000Provides on-line inquiry to account balances.00View options include:print,purge,retain.Includes the following standard reports:journal registers,trial balances,chart of accounts listings,transaction audit trails for all interfaces,balance sheet,income statement.Shows posted and rejected journal entries on journalregisters.Provides ledgers for:individual accounts,entire chart of accounts.Provides flexible reporting, including user definedparameters to include:both monthly and quarterly totals,current period and year-to-date balances,comparative reporting (i.e., current to prior year and/or budget).Provides on-line inquiry to accounting detail by:date,fiscal period,account.
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