Management is still able to support the Coalition as a Tier 2 member. There is currently no financial impact either. After a brief discussion, it was determined that the Commission would like to set the matter aside and continue being a Tier 2 member. 5.
Payment of 2013 Grant Project in 2014
Due to a clerical error, a 2013 Grant was paid out in FY 2014. There was enough unallocated FY 2014 grant funds to cover the error.
General Office Overview
Calendar Year 2013 c.
Strategic Plan for Calendar Year 2014 & Beyond
Kness presented both the General Office Overview as well as Strategic Plan for CY 2014 to the group. He then asked if there were any comments or suggestions from the Commissioners. One of the Commissioners asked for clarification on what the NIMS requirements were for City Council Members and the Mayor. Kness explained that in order for certain disaster functions and funds to be released a minimum training level must be achieved. He did note that the training did not need to be completed before the disaster/incident, but it would probably be better if it were. After a brief discussion, the group as a whole showed interest in the possibility of an Elected Official class being held. Kness and his office will look into scheduling a class for those interested. 6.
Discussion and Possible action on Decreased County Funding for FY 2014
Coordinator Kness and Chair Schmidt gave a brief synopsis of the Emergency Management Rollover Fund. Unlike most other departments, any unspent funds left in the Emergency Management Budget at the end of the year stay with the department (they go back to the County in other departments). The Carryover/Rollover amount is useful for several reasons
it is how the EMA pays its bills before the 1
County funds dispersal and they are also is funds that could be during a disaster. Kness reported that as of July 1
the EMA Rollover Fund was at approximately $254,000. The Board of Supervisors have asked that due to a funding shortfall that the Emergency Management Office decrease their second dispersal by $46,598. Kness reported that he feels it is a reasonable request because if the funds had to come from somewhere else, it would come
out of another department’s operating budget, where as in Emergency Management it would
just decrease the rollover amount. Chair Schmidt reported that the State Auditors have been at the County recently and reportedly told the County Budget Director that the dollar amount of the EMA Rollover has raised a few Red Flags. Schmidt reported that a 25% carryover guideline is generally used, which would be approximately $125,000. There was a brief discussion if the amount of the Rollover account was actually problematic or if it just required an extra look by the State Auditors. Chair Schmidt was not aware if there was a specific amount that started
causing a “problem” but asked that the Commission decide if it wanted to keep the Rollover
amount at the same level. Kness explained to the group that they can always revisit the rollover amount at each meeting, but cautioned against creating an artificial cap just to create a cap. The group moved back to discussing the request from the Board of Supervisors. At this point it was better explained that the request for decreased funding to the EMA office was being made because of the tax dispute/settlement with ADM. Chair Schmidt though the County shortfall was around $300,000. The Supervisors were asking the EMA to absorb $46,598 of that amount. A motion to approve the decrease in County funding was made by Mayor Thiltgen and seconded by Mayor Vulich. Roll Call Vote: Yes- Calamus, Camanche, Charlotte, Clinton, DeWitt, Grand
Mound, Lost Nation, Low Moor, Welton, Wheatland, Board of Supervisors, Sheriff’s Office; No –
Andover, Delmar, Goose Lake, Toronto. Motion Carried
2014/2015 Budget (Fiscal Year 2015) Budget Discussion