Document 8BFY2009YeartoDateReport

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Document #8BBoard of Library Trustees Meeting

The District of Columbia Public LibraryFY 2009 Year-to-Date Report

Wednesday, September 23, 2009

FY 2009 Budget Status

•With 91.8% of the fiscal year elapsed, 88.9% of the Gross personnel services (PS)budget and 101.7% of the non-personnel services (NPS) have been obligated. Theelevated obligation in NPS remains associated with the increased fixed costsexpenditures.•Year-to-Date Local PS obligations are in line with the Gross figures above.•Year-end Local PS expenditures are projected at $28.4M or 96.9% of the Local PSbudget of $29.3M. The remaining $904K will cover the revised fixed costs deficit of $860K leaving a surplus of $72K or less than two tenths of 1%.•A Local reprogramming for $70K to purchase needed computers, equipment andfurnishings is pending Mayoral approval.•A final reprogramming will be executed to ensure that DCPL does not exceed the anti-deficiency threshold by program and by fund. For instance, the fixed costs overspendingcauses a Local deficit in program, Agency Management. To make certain that thisprogram is balanced at year-end, DCPL will request a reprogramming from otherprograms.•Federal, Private, Other and Intra-District revenue collections will be sufficient to supportthe agency’s respective budgets.

FY 2009 Budget Status

(YTD - as of August 31, 2009 - Gross)

BudgetObligationsVariance ($) % Oblig

Personnel Service11 Regular Pay- Cont Full Time 20,681,965 18,509,234 2,172,731 89.5%12 Regular Pay- Other 3,467,267 2,685,704 781,563 77.5%13 Additional Gross Pay 574,162 501,629 72,533 87.4%14 Fringe- Benefits- Curr Personnel 4,486,892 4,344,647 142,245 96.8%15 Overtime 617,970 462,297 155,673 74.8%

Total Personnel Service (PS)29,828,25626,503,5113,324,74588.9%

Non-Personnel Service20 Supplies and Materials 835,031 689,220 145,811 82.5%30 Energy and Utilities 2,177,063 2,990,203(813,139)137.4%31 Telephone, Telegraph, Telegram & Etc 540,871 460,433 80,437 85.1%32 Rentals - Land & Structure125,059 412,499(287,440)329.8%33 Janitorial Services 8,000 8,000 0 100.0%34 Security Services 4,000 4,000 0 100.0%35 Occupancy 18,000 18,000 0 100.0%40 Other Services and Charges 4,807,268 4,834,325(27,057)100.6%41 Contractual Services & Other 2,162,632 1,952,239 210,393 90.3%50 Subsidies and Transfers 47,429 47,429 0 100.0%70 Equipment & Equipment Rental 6,667,429 6,276,993 390,436 94.1%

Total Non-Personnel Service (NPS)17,392,78217,693,493(300,711)101.7%

Grand Total: PS + NPS47,221,03844,197,0043,024,03393.6%

Cost Categories

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