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Table Of Contents

Introduction
Te Benefts of a Travel Program
Getting Started
What’s Your Objective?
A Planning Checklist
Additional Items to Consider When Planning a Trip
Te Application Process
Why You Need a Travel Company
Choosing a Travel Company
Preparing a Budget
Itinerary
Time Management
Transportation
Hotel
Meals
Sightseeing
Religious Obligations
Pre-trip Inspection Visit
What Will It Cost?
Cost Per Student
Fundraising
Managing Student Accounts
Family & Friends Trip
Safety & Security
Safe Travel Dos & Don’ts
Overnight Hotel Security
School District Liability Release Forms
Chaperones
Medical Personnel
Medical Forms
Dealing with Sick Students
Student Supervision
Handling Discipline Problems
Final Student Trip Meeting
Chaperone Trip Meeting
Public Relations—Promoting Your Trip
Organizing Your Students
Room Assignments
Bus and Plane Assignments
Packing Guidelines
The Performance
Preparing For Your Performance
Macy’s Tanksgiving Day Parade
Pasadena Tournament of Roses Parade
Managing Your Trip
Departure Day
Using Student Volunteers
Loading & Boarding the Busses
On Te Road
Rest Stops
Hotel Check-in
Organizing Your Uniforms & Equipment in the Hotel
Overnight Hotel Supervision
Morning Meetings
Dealing with Adversity
Onsite Rehearsal
Returning Home
Trip Follow-up
Some Final Thoughts
Resources
Website Links
Major Events List
Travel Associations
Sample Forms and Letters
Butler Golden Tornado Band Resume
P. 1
Travel 101: A Band Director's Guide for Planning Student Travel

Travel 101: A Band Director's Guide for Planning Student Travel

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Published by AuthorHouseBooks
Have you ever thought to yourself “I wish I knew then what I know now” or “hindsight is 20/20”? When I think back to the day that I began planning my first band trip those sentiments are true. I wrote this book as a resource to help band directors who are interested in planning student travel opportunities. While the main focus is on travel and performance with a marching band the information can be adapted and applied to almost any group whether you’re an orchestra or choir director, classroom teacher or club advisor. The content is a compilation of the things I learned through personal experience, networking with other band directors and dealing with several different travel companies over a fifteen year period from 1997 to 2012 as the director of the Butler High School Golden Tornado Marching Band in Butler, Pennsylvania.

Travel 101 is a comprehensive guide that will provide a step by step blueprint for planning and executing a safe and successful experience for your students. The book covers a wide spectrum of travel related topics and is a valuable resource for either the novice or experienced group planner.

Why travel? What are the benefits of a travel program? You’ll get the answers to these and other questions as well as advice and guidance on: Getting Started, Applying for major events i.e. Pasadena Tournament of Roses Parade and Macy’s Thanksgiving Day Parade, Choosing a Travel Company, Creating a Budget, Planning Your Itinerary, Making Transportation Choices i.e. Bus, Commercial or Charter Air, Fundraising, Managing Student Accounts, Safety and Security, Travel Do’s and Don’ts, Liability Issues, Chaperones, Medical Concerns, Student Supervision, Dealing with Uniforms and Equipment, Public Relations, Meetings and Methods of Communication, Rooming Assignments, Packing Guidelines, Preparing for Your Performance, and Managing the Trip to name just a few. In addition I have included a resource section in the back of the book with links to various travel and event websites, a major events list, information on several travel associations and several sample forms and letters you can adapt for your own use.
Have you ever thought to yourself “I wish I knew then what I know now” or “hindsight is 20/20”? When I think back to the day that I began planning my first band trip those sentiments are true. I wrote this book as a resource to help band directors who are interested in planning student travel opportunities. While the main focus is on travel and performance with a marching band the information can be adapted and applied to almost any group whether you’re an orchestra or choir director, classroom teacher or club advisor. The content is a compilation of the things I learned through personal experience, networking with other band directors and dealing with several different travel companies over a fifteen year period from 1997 to 2012 as the director of the Butler High School Golden Tornado Marching Band in Butler, Pennsylvania.

Travel 101 is a comprehensive guide that will provide a step by step blueprint for planning and executing a safe and successful experience for your students. The book covers a wide spectrum of travel related topics and is a valuable resource for either the novice or experienced group planner.

Why travel? What are the benefits of a travel program? You’ll get the answers to these and other questions as well as advice and guidance on: Getting Started, Applying for major events i.e. Pasadena Tournament of Roses Parade and Macy’s Thanksgiving Day Parade, Choosing a Travel Company, Creating a Budget, Planning Your Itinerary, Making Transportation Choices i.e. Bus, Commercial or Charter Air, Fundraising, Managing Student Accounts, Safety and Security, Travel Do’s and Don’ts, Liability Issues, Chaperones, Medical Concerns, Student Supervision, Dealing with Uniforms and Equipment, Public Relations, Meetings and Methods of Communication, Rooming Assignments, Packing Guidelines, Preparing for Your Performance, and Managing the Trip to name just a few. In addition I have included a resource section in the back of the book with links to various travel and event websites, a major events list, information on several travel associations and several sample forms and letters you can adapt for your own use.

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Publish date: Feb 17, 2014
Added to Scribd: Feb 21, 2014
Copyright:Traditional Copyright: All rights reservedISBN:9781491863091
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