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Your Day on Google Docs
9:01am:
 
Helping with your daughter’s homework (rom the ofce)
The moment you step in the oce, your daughter IMs you to say she needs you to prooread her homeworkbeore she hands it in. You’re on your work computer, and her homework is on hers, but it’s not a problem –she’s using Google Docs, which you can get to rom any computer with a web connection.
Task:
 Check your email or the invitation we sent you to view the ‘
Homework
’ document, and open that link. Ithe page that comes up has a yellow bar on the top that says ‘To start editing, sign in,’ see below or helpsigning in.
Help signing in to Google Docs:
• If you already have a Google account (e.g., for Gmail, iGoogle, or Google Docs), click ‘Sign in’ and enter
your Google account username and password.
• If you don’t have a Google account yet, click ‘Create an account’ and follow the instructions. You can use
any email address, but this demo will be easiest i you use the email address we sent your Google Docsinvites to.
• If you would prefer we send these document invites to a different email address of yours, or if you have any
trouble with your account, please email us right away and we’ll help out. Now that you’re signed in, you can edit your daughter’s homework as she heads o to school – Google Docs letsyou work on a shared document together or asynchronously.
Task:
 Make some changes to the homework paper.
Okay, you’re pretty sure you’re set. In the upper right corner, click on ‘Save & Close.’ (Don’t close the browserwindow yet.) You’ll be taken to the Google Docs document list.
Uh oh...ater calling your daughter to let her know what edits you made, you realize you shouldn’t have madesome o those changes. How do you get back to a previous version?First, you need to nd the document again. Take a look at the document list – it’s the central place or all youronline documents. The olders and lters on the let keep your documents organized and easy to navigate, andyou can use the search bar at the top to do a quick search o the ull text o all your documents.
Task:
In your document list, go to the search bar at the top and type “Homework.” Click on the ‘
Homework
’document to open it up again.
Bonus Tip:
As you type, Google Docs automatically suggests possible documents – useul i you have a lot odocs. You can click on the document name to open the document directly. 
Bonus Tip:
This is high-powered Google search in Google Docs. You can pull up documents by searching orwords you know are in the title or in the docs themselves, or search on the name o someone you’ve shared adocument with.
Bonus Tip:
You can drag and drop individual documents to olders to stay neat and organized.
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Now that you’re back in the document, you can roll back those changes you made – Google Docs keeps a recordand lets you revert to previous versions.
Task:
 Click on the ‘Revisions’ tab. Choose an older version and click to open it up.
Task:
 Revert to this older version by clicking ‘Revert to this one’ at the top o the list.Whew, back to the better version! Hit ‘Close document,’ and close out o the browser window.
11:14am:Editing the company newsletter
The company newsletter is due in less than two hours, and you still need edits rom a ew colleagues. Emailingeveryone with attachments and collecting and comparing all the revisions would take hours...so instead, invitethem all to put their edits and comments in the same Google document:Back in your email, nd the invite we sent you to ‘
Newsletter
.’ Click the link to open it in Google Docs.
Task:
 
Share the document with your partner:• Click on the ‘Share’ tab.• Enter your partner’s email address.• Click ‘Invite collaborators,’ and click ‘Send.
’
Bonus Tip:
Beore you send the invite, you can add a personal note.
Bonus Tip:
You can also check the box that says ‘Paste the document itsel into the email message’ so yourrecipient can see the entire document right in their inbox. It’s useul or those people who are checking theiremail rom a mobile device and just want to review the document quickly.
Bonus Tip:
Google Docs will draw rom your Gmail contact list to suggest the email addresses o collaborators.
Partner:
 Check your email – you should see a note inviting you to open ‘
Newsletter
.’ Follow the link toopen the document. I you need help, see ‘Help signing in to Google Docs’ above.You decide that the most ecient way to get the newsletter done is to divvy up the work: you’re in charge oediting the headline, and your coworker is in charge o editing the rst paragraph. Google Docs lets you edit thedocument simultaneously and watch each other’s progress.
Task:
 Click on the ‘Edit’ tab to return to edit mode.
Task:
Make changes to the top headline, and ask your partner to edit the rst paragraph at the same time. 
Partner:
 Make changes to the rst paragraph, such as adding text, highlighting sections, and makingsomething bold, so that your partner can see your changes appear in real-time. You’ll see each other’s edits show up every couple o minutes as they’re saved – or just click ‘Reresh’ in theorange bar at the bottom where you can see who else is editing. As people come and go rom the document,you’ll see them appear and disappear rom that bar.Beore you close out, you want to leave a ew comments that your boss can look over later.
 
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Task:
Add a comment: Find a spot you want to make a comment appear. Click on the ‘Insert’ tab up top, andclick ‘Comment.’ Alright!! You’ve gotten everyone’s edits in less time than it usually takes – without emailing attachments backand orth, deciphering conficting changes, or suering version control issues.Finally, you want to publish the newsletter so your coworkers and clients can read it rom any computer with aweb connection.
Task:
 Click on the ‘Publish’ tab. You can either reeze a copy as it stands now, or check the box to‘Automatically re-publish when changes are made’ so it stays current.
Bonus Tip:
The ‘automatically re-publish’ option is useful when you want to keep people in the loop but 1) youdon’t have time to keep sending them fresh versions and 2) you don’t want them to be able to make changes.
It’s a nice option or a bride-to-be who has a very opinionated mother-in-law. 
Bonus Tip:
If you use Google Docs through Google Apps (a suite of Google products for groups andorganizations), you can publish to anyone within your company without having to share it with the whole world.
As a ollow-up, your boss asks you to schedule a meeting to discuss progress on the newsletter a week romtoday. Google Docs is integrated with Google Calendar, so you can create a Calendar appointment rom insideGoogle Docs in a ew clicks.
Task:
Click on the ‘Share’ tab, and below the list of collaborators, click on ‘Create event with collaborators’ to
create a Google Calendar appointment.Your collaborators will automatically be added to the Google Calendar invite, along with a link to this document.Whether or not your collaborators use Google Calendar, they’ll receive your invitation by email and can click‘Yes,’ ‘No,’ or ‘Maybe’ to indicate whether they’re coming.Close the Calendar window, and close the Google Docs browser window.
12:15pm:Planning the evening’s entertainment
On your lunch break, you decide to plan a restaurant outing or tonight. But where to eat? Fortunately, you’vebeen keeping a spreadsheet o the ‘Top 100 Restaurants’ in your area on Google Docs, and all your riends havebeen adding their opinions.Back in your email, nd the invite we sent you to ‘
Top 100 Restaurants
.’ Click the link to open it in Google
Docs. Then click the ‘Share’ tab in the upper-right corner, and enter your partner’s email address and hit ‘Send.’
 
Partner:
 Check your email – you should see a note inviting you to open ‘
Top 100 Restaurants.
’ Followthe link to open the spreadsheet.Poke around on the spreadsheet together. Note that you can spot your collaborators – the cells they’re workingon are color coded, highlighted or each user, so you can’t edit the same eld at once.
Task:
Locate the cell your partner is working on and try editing elds at the same time.
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