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TOUR
OF
MISSOURI, INC.
Independent Accountants' Report
On
Applying Agreed-Upon Procedures December 31, 2008
Evers
&
Cotnpany, CPA's, L.L.C.
Certified Public Accountants and Consultants
Elmer
l.
Evers
Jerome
l.
Kauffman
Richard
E.
Elliott
Dale
A.
SiebeneckKeith
l.
Taylor
Jo
l.
Moore
INDEPENDENT ACCOUNTANTS' REPORTON APPLYING AGREED-UPON PROCEDURES
State
of
MissouriOffice
of
AdministrationCommissioner's OfficeState Capitol, Room 125
201
W. Capital Ave.Jefferson City, MO 65102
We
have performed the procedures enumerated below, which were agreed
to
by the State
of
Missouri -Office
of
Administration solely to assist you with respect
to
the accountingrecords
of
Tour
of
Missouri, Inc.(TOM) for the year ended December 31,2008.
TOM's
management is responsible for its accounting records. This agreed-upon proceduresengagement was conducted
in
accordance with attestation standards established by theAmerican Institute
of
Certified Public Accountants. The sufficiency
of
these proceduresis solely the responsibility
of
those parties specified
in
the report. Consequently, wemake
no
representation regarding the sufficiency
of
the procedures described beloweither for the purpose for which this report has been requested or for any other purpose.Our procedures and findings are
as
follows and are referenced
in
accordance with the request for proposal: 2.2.3
a.
Procedure:
Verify the need for wire transfers and trace
to
vendor and contract.
b.
Procedure:
Trace non-wire disbursements
to
the associated vendor and contracts.
520
Dix
Road
•
JeHerson
City,
Missouri
65109
•
573/635-0227
•
FAX
573/634-3764
Village
Green
Shopping
Center
•
1021
W.
Buchanan
Street,
Ste.
10
•
California,
Missouri
65018
•
573/796-3210
•
FAX
573/796-3452
4571
Hwy.
54,
Suite
A •
Osage
Beach,
Missouri
65065
•
573/348-4141
•
FAX
573/348-0989
Member4!1!!Affiliated Offices Worldwide
""~
Results:We found
no
contract stipulations requmng payments
to
be made by wiretransfer. The 2008 cash disbursement ledger included 282 checks and
36
wiretransfers.
Of
these disbursements, we noted
27
payments
to
vendors with
no
orinsufficient documentation (9%). See attached Exhibit A for a listing
of
the 27instances
of
insufficient documentation. Insufficient documentation consists
of
either
no
vendor invoice or receipt for reimbursement or the information includedon the check request form was not consistent with the supporting documentation.A policy and procedure manual was not provided
to
us
by TOM which wouldhave allowed us
to
determine
if
the procedures we were able
to
observe wereconsistent with the established policies. There was
no
support documentation forthe following eleven checks: 1034, 1035, 1079, 1082, 1096, 1138, 1141, 1207,1221,
1237
and 1248. A review
of
the bank statements revealed that these checkshad not cleared the bank
as
of
December 31, 2008.
It
is
presumed that thesechecks were voided. The remaining 280 payments were traceable
to:
a contract,an invoice
or
an expense reimbursement request.
c.
Procedure:Verify that all disbursements are in accordance with the applicable contract(s).Results:The following contracts (or excerpts thereof) were provided
to
us and identifiedby the provider
as
vendor contracts: Hawthorn Foundation, Pinpoint, MedalistSports, LLC, AVF Creations, Mike Weiss for expo sponsorship sales and MikeWeiss for acquisition
of
corporate sponsorships, Gorski Services, Hyatt Regency,Grote and Associates for 2008 Gala, Grote and Associates for 2009 LOCProspects, Grote and Associates for 2008 Breakaway Club, Versus,MapMyFitness, Phoenix Sports, Madden Media, Visible Display, Kent GordisProductions, All Seasons, IFM Sports, Price Stevenson Acoustic Research,Vitrue, Inc., Event Management Specialists, Inc:, Clark Sheehan Productions,LLC, All Custom Apparel, Golden Corral.Payments
to
the following six vendors agreed without exception
to
the vendorcontracts; AVF,
Clark
Sheehan, Event Management Specialists,
IFM
Sports,MapMyFitness
and
Vitrue.Payments
to
Price Stevenson Acoustic, Phoenix Sports Tech
and
VisibleDisplay agreed
to
the contract but the terms
of
the contracts were inconsistent.All three
of
these contracts had contract effective dates in August, 2008, however,the contract term ended September 16,2007. The exhibits attached to the contractfor Visible Display and Price Stevenson Acoustic indicated the services were forthe 2008 Tour. The exhibits attached
to
the contract for Phoenix Sports Techreferenced both the 2008 and the 2007 Tour.
2
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