Book of Delegated Powers (BDP)

The powers of the Board, C&MD And Functional Directors

A :STRATEGIC ISSUES :

(a) Strategic Alliance and Joint Venture Authority

Board

Extent of power
Full power subject to DPE guidelines on Navratna dispensation

(b) Mergers & Acquisitions in India and Overseas Authority

Board

Extent of power
Full power

c) Restructuring of the organization including establishment of profit centers, opening of offices in India and abroad and creating new activity centers
Authority Board Business Development Committee of the Board Extent of power Full powers including opening and closing of offices abroad Opening and closing offices in India

B1: CAPITAL EXPENDITURE Authority

Board Extent of power 1. Full powers via PAC in respect of proposals above Rs. 150 crs. and < Rs. 250 crs. 2. Proposals above Rs. 250 crs. via PAC with appraisal of Financial Institutions.

Remarks
a) Proposals above Rs 150 crore and < Rs 250 crore shall be directly put up to Board after consideration by the PAC. . . b) Investment proposals above Rs 250 crore shall be apprised by financial institutions and taken to the board after consideration of the Project Appraisal Committee (PAC of the Board).Wherever deemed necessary , the proposals shall also be appraised by independent technical experts .

CMD Functional Directors

< Rs.150 crs (with financial concurrence of Dir (F)) < Rs.50 crs (with financial concurrence of associate finance)

B2: NON BUDGETED CAPITAL EXPENDITURE Authority

Board CMD Functional Directors Full power Up to Rs.10 crore in each case. Financial concurrence required # Up to Rs 5 crore in each case Financial concurrence required # Extent of power

Note: 1. # - Provisions for Non-budgeted capital items should be with the overall budget limit approved by the Board. Report to be filed to the Project Appraisal Committee (PAC).

B3 : CAPITAL EXPENDITURE ( in excess of any approved capital scheme) . Authority

Board CMD Functional Directors Full power Up to 10% of any capital scheme sanctioned subject to that such excess ( revised estimate) is within his power of sanctioning capital expenditure . Financial concurrence required. Up to 10% of any capital scheme sanctioned subject to that such excess ( revised estimate) is within his powers of sanctioning capital expenditure. Financial concurrence required . Extent of power

C1 : BUDGET - Long Term/Annual plan and capital and revenue budget estimates

Authority
Board

Extent of power Full powers through Projects Appraisal Committee (PAC)

C2: BUDGET - Re-appropriation of Budget items from one head to another within the overall plan and non-plan budget Authority
Board CMD Functional Directors Delegated Full powers subject to financial concurrence. # Full powers subject to financial concurrency for re-appropriation from one capital item to another, subject to such item falling within his sanctioning power and provided there is no re-appropriation of capital expenditure between plan and non-plan. Full powers to re-appropriate within inventory items and contractual & other charges in his functional area budget.# Extent of power

Note : # Reasons for re-appropriation to be recorded

D: Business Development-. Pre feasibility expenses for market study, engagement of engineering and management consultants for existing and diversified projects Authority
Board CMD Functional Directors Extent of power Full powers through Business Development Committee of the Board Up to Rs.10 crores subject to financial concurrence Up to Rs. 1 crores subject to financial concurrence

E : Acquisition of new technology and know-how Authority

Board The Committee of C&MD and Functional Directors ( EC ) CMD Functional Directors Full powers Up to Rs. 15 Crs. Up to Rs.10 crores subject to financial concurrence Up to Rs. 1 crores subject to financial concurrence Extent of power

F1. Administrative approval, expenditure sanction and purchases of materials , hiring of facilities , services and award of works contract - Against open tender Authority
Board The Committee of C&MD and Functional Directors. (EPC) Functional Directors Extent of power Delegated Full powers of the Board. However all orders above Rs. 50 crores to be placed with the approval of CMD through Executive Purchase Committee(EPC) Open tender with more than one qualified bids Orders upto Rs 50 crores Open tender with one qualified bid for PSU Orders upto Rs 37.5 crores (75% of above) Open tender with one qualified bid for Non-PSU Orders upto Rs 25 crores (50% of above)

F2. Administrative approval, expenditure sanction and purchases of materials , hiring of facilities , services and award of works contract - Against limited tender (75% of open tender) Authority
Board The Committee of C&MD and Functional Directors. (EPC) Functional Directors Extent of power Delegated Full powers of the Board. However all orders above Rs. 37.5 crores to be placed with the approval of CMD through Executive Purchase Committee (EPC) Limited tender with more than one qualified bids Orders upto Rs 37.5 crores Limited tender with one qualified bid for PSU Orders upto Rs 28 crores (75% of above) Limited tender with one qualified bid for non-PSU Orders upto Rs 18 crores (50% of above)

F3. Administrative approval, expenditure sanction and purchases of materials , hiring of facilities , services and award of works contract - Against Single tender on nomination basis ( 35% of open tender ) Authority
Board The Committee of C&MD and Functional Directors. (EPC) CMD Functional Directors Extent of power Delegated Full powers of the Board. However, all orders above Rs. 17.5 crores to be placed with approval of CMD through Executive Purchase Committee (EPC) Same as above. All cases to be reported to Project Appraisal Committee (PAC) Upto Rs. 17.5 crores. All cases to be reported to Boards Sub- Committee (PAC)

F4. Administrative approval, expenditure sanction and purchases of materials , hiring of facilities , services and

award of works contract - Against single tender on Proprietary Article Certificate (PAC) basis ( 50 % of open tender ) Authority
Board The Committee of C&MD and Functional Directors. (EPC) CMD Functional Directors Extent of power Delegated Full powers of the Board. However placement of all orders above Rs.25 crores is done with the approval of Executive Purchase Committee (EPC) Same as above Upto Rs.25 crores

F5. Administrative approval, expenditure sanction and purchases of materials , hiring of facilities , services and

award of works contract - Against single tender on emergency basis Authority

Board The Committee of C&MD and Functional Directors. (EPC) CMD Functional Directors Delegated Full powers of the Board Same as above. To be reported to Boards Sub - Committee (PAC). Upto Rs. 25 lakhs. To be reported to Boards Sub - Committee (PAC). Extent of power

G : Financial Powers
G1: Raising debt through domestic/ external sources Authority
Board CMD Functional Directors Extent of power Full powers subject to prevailing Govt. and RBI guidelines. Applicable approval of concerned statutory bodies to be obtained (for external borrowings only) Powers delegated jointly to CMD and Director (F) to borrow upto Rs. 3000 crs. in any currency (outstanding balance). powers subject to prevailing Govt. .and RBI guidelines Further, jointly and severally authorized to approve borrowings upto US $ 700 million (outstanding at any time) for refinance purpose.

G2 : Investment of surplus funds Authority

Board CMD Extent of power Full powers subject to DPE guidelines Delegated to CMD and Director (F) to invest upto Rs. 10,000 crores.

H: Personnel related powers

H 1 : Changes in pay structure, emoluments and perquisites of employees ( subject to DPE guidelines)

Authority
Board Full powers

Extent of power

H 2: Creation and winding up of posts (below Board level) ( subject to DPE guidelines )

Authority
Board HRM Committee of the Board CMD

Extent of power Full powers (only for creation of posts) E8 & E9 Upto E7 (GM)

Note : As per administrative circular , all posts upto E9 require approval of D(HR), D(F) & C&MD

H 3: Creation and abolition of categories and cadres ( subject to DPE guidelines)

Authority

Extent of power

Board Full powers only for creation of categories and cadres HRM Committee Full powers for creation of categories and cadres of the Board CMD Full powers for merger and abolition of categories and cadres . H 4: Structuring and implementing schemes relating to Human Resource Management, Voluntary Retirement Scheme or Compulsory Retirement Scheme ( subject to DPE guidelines)

Authority
Board Full powers

Extent of power

I: Write-off of losses I 1: Write-off of losses of materials Authority

Board Committee of C&MD & Functional Directors (EC) CMD Functional Directors Extent of power Full powers # > than Rs.20 lakh and up to Rs100 lakh in each case # > than Rs.10 lakh and up to Rs.20 lakh in each case # > than Rs.5 lakh and up to Rs.10 lakh in each case #

I 2: Write-off of losses- shortage of cash Authority

Board Committee of C&MD & Functional Directors (EC) CMD Functional Directors # : Subject to Extent of power Full powers through Project Appraisal Committee (PAC ) > than Rs.25000 and up to Rs.50000 in each case # > than Rs.10000 and up to Rs.25000 up to Rs.10000 in each case # in each case#

Internal Audit review .

I 3: Write-off of losses- under head book debts , claims , recoverable , advances etc) Authority
Board Committee of C&MD & Functional Directors (EC ) CMD Functional Directors Extent of power Full powers # > than Rs.50 lakhs and up to Rs. 2 crores in each case > than Rs. 20 lakhs and up to Rs. 50 Up to Rs. 20 lakhs in each case # in each case #

Note : # - Subject to Internal Audit review. J : Waiver of recovery of LD Authority

Board CMD Functional Directors Extent of power Delegated EPC related cases (as per MM manual, competent purchase authority can waive LD) As per MM manual, competent purchase authority can waive LD

K 1 : Acceptance of disputed Claims (based on court judgment, arbitration award and OEC award) Authority
Board Committee of C&MD & Functional Directors (EC ) Extent of power > Rs. 2.5 crore in each case through Project Appraisal Committee (PAC) Upto Rs. 2.5 crores in each case

K2 : Settlement of disputed claims ( in arbitration / court of proceedings ) under legal or solicitor advice ,outside court of law (new clause) Authority
Board Committee of C&MD & Functional Directors (EC ) Extent of power > Rs. 1 crore in each case through Project Appraisal Committee (PAC) Upto Rs. 1 crore in each case

L: General L1: Donations, grant-in-aid, contributions toward social development, etc. Authority
Board CMD Functional Director Full powers Up to Rs. 15 lakh in each case subject to the amount falling within a total approved annual budget Up to Rs.7.5 lakh in each case subject to the amount falling within total approved annual budget . Extent of power

Clarification : On some clauses of the BDP for Board level already approved by the Board in the meeting held on July 27,2001:
Sl No A B Clarification Sought Residual powers Approving authority in case capital expenditure in excess of 10% of the estimate originally approved ( Clause B.3) Clarification All residual powers of the Board other than those mentioned in BDP clauses A to M shall vest with C&MD. C&MD shall continue to enjoy the powers of the Board between the two intervening Board meetings as provided in the earlier BDP. Powers of capital expenditure exceeding estimates upto 10% over the originally approved capital expenditure have been vested with ED/RD, Functional Directors, C&MD subject to such excess revised estimate falling within their respective powers of sanctioning capital expenditure . It is clarified that that power for sanction of capital expenditure in excess of 10% of the estimate originally approved by Assets/ Basin Managers, Chief of Services , ED/RD etc ( Level-I Executives ) shall vest with the concerned Directors up to their (Directors) powers of capital expenditure and with C&MD up to his powers of capital expenditure . Similarly, power for sanction of capital expenditure in excess of 10% of estimate originally approved by Directors powers shall vest with C&MD up to his powers of capital expenditure and beyond that with the Board. Powers indicated in clauses F.1 to F.5 are for procurement as well as expenditure sanction in respect of both capital and revenue items

Under clauses F.1 to F.5 expenditure sanction powers & procurement of capital items powers not indicated Difference in delegated Clause F.3 is power of purchase /hire services, on nomination basis fulfilling any of the following authority under item F.3 and conditions: F.5 Vendor is OEM/ material is PAC item. Urgency and or reliability of materials / services Internationally reputed technology expert/ consultancy firm with known credentials. Clause F.5 : It is emergency procurement Powers for engagement of Powers for engagement of consultants can be exercised under clauses F.1 to F.3 subject to consultants administrative guidelines issued from time to time.

BDP For Below Board Level Executives

Amendments to items under clauses A,G,H & L in BDP 1994

How to use this BDP 1. 2.

Identify the level to which an executive belongs from Appendix to BDP i.e. level IA to IE, level I/III/IV and Chief of Corporate Functions. For administrative and expenditure sanction of items of capital nature, refer explanatory notes on powers relating to expenditure of capital nature and relevant clauses of administrative approval and expenditure sanction for capital items as given in index. For administrative approval and expenditure sanction of items of revenue nature, refer explanatory notes on powers relating to expenditure of revenue nature and relevant clauses of revenue expenditure given in index. For procurement of materials/hiring of services/turnkey contracts/emergency purchase/discarding and disposal pertaining to MM functions, refer to relevant clauses of MM powers given in index. For conditions of limited and single tender, refer to para 9 and 10 of Appendix. For powers of expenditure sanction in respect of open/limited tender with only one technocommercially acceptable offer, refer to para 8 of Appendix.

3.

4.

5. 6.

Appendix to the BDP

1. The delegated authority is proposed to be assigned to a position irrespective of the level of the Executive holding that position unless it is mentioned otherwise. For this purpose the positions have been defined in the following categories:

Level I-A : Asset Managers

1.Mumbai High

Basin Managers 1.Western Offshore

Service Chiefs 1.Drilling 2.Well 3.Engineering 4.Geophysical 5.Offshore Logistics

2.Bassein 3.Heera -Neelam 4. Assam Level I-B: Asset Managers

1. Ahmedabad 2. Ankleshwar 3. Mehsana 4. Rajahmundry

Basin Managers
1. 2. 3. 4. Western Onshore Assam & AAFB Krishna - Godavari Cauvery 1. 2.

Service Chiefs
Offshore IMR Offshore Supply Base (Heavy logistics& light logistics)

Others 1. Plant Manger- Uran 2. Plant Manager- Hazira 3. Chief of Info-Com 4. Chief MM*

Level I-C: Asset Managers 1. Karaikal 2. Tripura Basin Managers 1. CBM -MBP 2. Frontier Basins (GVK) Services Chiefs 1. Logging Services Others 1. Safety Health & Environment 2. Regional Office Heads: Mumbai Region, Western Region & Eastern Region

Level I -D : Asset Managers ----Level I-E Asset Managers ---Basin Managers ---Services Chiefs ----Head Institutes KDMIPE Others 1. Regional Heads : Central Region/Southern Region Others

Basin Managers

Services Chiefs I.

Head Institutes

IDT, IRS, ---IOGPT, IEOT , #

# : The above Head of Institutes shall exercise I-B powers in respect of capital expenditure for EOR/ Technology Pilots Level II : Asset Basin Services Institutes Others I. Head Central workshop, Baroda and Sibsagar under Regional Offices II. In-charge Logistics under Regional Office. III. Second level in plant Uran and Hazira

Under asset managers Under basin managers In all assets/ basins: in all assets: in all basins: Surface Managers II. Subsurface Managers III. Head Support I. Block Manager I. Head Drilling Head II. Head Well Geophysical services Service III. Head III. Head Support Engineering IV. Head Regional Services Lab IV. Head Logging Services. I. II. I. Head IMD II. Head of IPSEM III. Head GEOPIC

Level-III: Assets Under Asset : I. Area Manager Basins Under Basin : I. Forward Base Manager Services Plants Under Head Services: Drilling, Hazira & Uran Well, Logging, Engineering: I. Location Manager I. Third level in Plant in Hazira & Uran II. Second Level in Central Workshops in Baroda and Sibsagar

Chief of Corporate Functions: 1) Chief Planning, projects and capital budgeting 2) Chief Business Development, JV Marketing 3) Chief EM, Technical Audit and QA 4) Chief - Internal Audit 5) Chief- Commercial 6) Chief Offshore-JVs 7) Chief Performance Management and Benchmarking 8) Chief Exploration and Development Technology 9) Chief HRD 10) Chief Employee Relations 11) Chief Legal Services 12) Chief Corporate Communications 13) Chief Corporate Affairs 14) Chief Vigilance 15) Chief Exploration Directorate 16) Chief EXCOM 17) Chief Security 18) Chief Medical Services 19) Company Secretary 20) Chief Lab

Level IV : Regional Office Second level in Regional Office Institutes Second level in Institutes Corporate Functions Second in level in different functions corporate

2) The basic philosophy followed in the BDP is to assign powers of capital expenditure to Level-I varying from Rs.1 crores to Rs.25 crores for Level-IE to IA (not below GM) Executives only. Marginal powers of capital expenditure up to Rs.5 lakhs have been assigned to Level-II (not below DGM). The third tier of Area Managers responsible for each field within an Asset, Forward Base Managers within a Basin, and Location Managers within a Service have been given powers up to Rs.1 lakh to meet operational requirements. However, in respect of expenditure of revenue nature, sufficiently commensurate powers to Level-II, III, IV and other Chiefs / Executives have been given depending upon the operational requirements. Detailed explanatory notes have been given in the sections relating to Capital and Revenue expenditure to facilitate clarity on utilization of these powers. 3) Corporate Level - The Chiefs of Corporate Functions like Planning, Projects & Capital Budgeting, Equipment Management, Technical Audit & QA; Business Development, JV and Marketing, Legal, Corporate Communications, Corporate Affairs, CVO, Internal Audit, Commercial, Performance Management, HRD, Employee Relations, EXCOM have also not been assigned high powers for capital expenditure and the same has been restricted up to Rs. 5 lakhs only. However, Chief Info-com and Chief MM have been assigned higher powers of capital expenditure of Rs.15 crores to take care of certain centralized requirements 4) The powers of purchase and acceptance of tenders were hitherto confined to Material Management (MM) Executives and Regional Directors except where specifically permitted to the other competent authority. In the last meeting, the Board had approved extension of the purchase powers to Asset Managers also. It is proposed that the Asset Managers, Basin Managers, National Chiefs of services, Heads of Institutes, Head of Plants ,Heads of Regional Offices and Chief Info-Com may be vested with the powers to purchase and/ or procure services /works equivalent to their expenditure sanction powers. Head of the Material Management function in the Assets / Basins/ Services/ Institutes/ Regional Office/ Plants shall have powers of purchase and acceptance of tenders up to 20% of the powers of the respective Asset/ Basin Managers/ Chief of Services/ Head of Institutes/ Regional Heads/Head of plants , with a view to ensure that all lower value proposals are not remitted to the Asset/ Basin Managers/ Head of Plants, etc.. The second level Executives supporting the Head MM shall also be vested with marginal powers of purchase and acceptance of tenders. 5) Extent of powers mentioned in the BDP is against open tender if not clearly specified 6) Level-I executives/ Head of Institutes have powers of purchase , fabrication, repair & maintenance and other contractual works on nomination basis if not clearly specified. 7) In respect of powers of purchase, fabrication, repair & maintenance and other contractual works a distinction has been made between open tender, limited tenders and purchase on nomination basis. The powers for limited tenders are restricted to 75% of the open tender process and for purchase on nomination basis, the power are restricted to 35% of open tender process. In case the value of the tender exceeds the powers to place orders for procurement, the tender will be approved by the next higher competent authority

8) Similarly in case of tenders( open / limited ) if there is only one single acceptable tender, the powers shall be 75% ( open /limited tender ) if the tenderer is a PSU and 50% ( open /limited tender ) if the tenderer is a private party, of the powers of the respective purchase authority. In case the value of the tender ( limited / nomination) exceeds the powers to place orders, the tender will be approved by the next higher competent authority.

9)

Conditions for limited tender ( On fulfillment of any one of the conditions as mentioned below) Procurement from empanelled firms for oil field specific items or Limited vendors / Suppliers of items/ services or Reliability of materials / services Procurement up to Rs.10 lakhs for general nature of items from empanelled firms. In this situation, conditions mentioned above are not applicable. 10) Conditions for single tender ( On fulfillment of any one of the conditions as mentioned below) Vendor is OEM/ material is PAC item. Urgency and or reliability of materials / services Internationally reputed technology expert/ consultancy firm with known credentials. Note : All purchases /hiring of services on single tender except PAC above Rs.10 lakh and up to Rs.50lakhs to be reported to concerned director. All purchases/hiring of services on single tender except PAC above Rs.50 lakhs to be reported to Project Appraisal Committee of Board

11) The Asset managers/Basin Managers/Plant Managers/ Head Regional Offices /Chiefs of Services/ Head of Institutes and Chiefs of Corporate Functions shall have powers for unbudgeted capital items up to 10% of their expenditure sanction powers provided the total approved budget is not exceeded. 12) The Asset managers/Basin Managers/ Plant Managers/ Head Regional Offices /Chiefs of Services/ Head of Institutes and Chief of Corporate Functions shall have full powers of re-appropriation From one capital item to another subject to such item falling within sanctioning power of the concerned authority and provided there is no re-appropriation between plan and non-plan. For re-appropriation between inventory items, contractual and other charges within the approved budget of their respective Assets, Basins Services, Institutes and Regional/Head Office.

13) Expenditure sanction and purchase proposals falling above the powers of Asset Managers/Basin manager/ Chief of Services/Head of Institutes and Chiefs Corporate Functions shall be taken to the respective Directors to whom they are reporting for approval or further action, as the case may be. 14) Powers of higher authority where not defined shall be equal to the next lower authority. 15) Wherever Level-I only has been mentioned without suffix A, B,C, D,& E, it shall mean that all the categories (A,B,C, D&E) under Level- I shall have the powers mentioned against them. 16) Powers mentioned in BDP for different levels to be exercised only in the case of approved budget. 17) Financial concurrence is required to be obtained at the budgeting stage itself. If the same has not been obtained at the budgeting stage, financial concurrence is required to be obtained unless the case is specifically covered under FCNR. For the purpose of financial concurrence , the level of finance executive should not be less than two levels below the sanctioning authority. 18) Administrative approval and expenditure sanction is to be given by competent authority in respect of items provided in the approved budget. 19) Emergency procurement to be made only from manufacturer/ authorized dealer/ reputed supply house. 20) Monthly statement of expenditure approved above Rs.100 lakhs in each case to be reported to next higher authority 21) The following principles /guidelines which shall govern the exercise of delegated powers : 21.1. The Asset/Basin Managers are the fulcrum of core production and exploration activities with other Chiefs supporting these activities and are principally accountable for production and reserve accretion in their given areas of operations. These executives therefore need to be suitably empowered to enable them to discharge their responsibilities effectively. In case of any difference of opinion within their respective areas of operation, the respective Asset /Basin Manager, Chief of Service and Head of Institute, being in-charge, would have the authority to decide on the issue, recording reasons and reporting the same to one level above. 21.2 The due diligence and compliance mechanism for exercise of delegated powers needs to strengthened and towards this end a continuous monitoring and review by way of a periodic Compliance Report to ascertain the efficacy and efficiency of the money spent and reporting variances in performance with due explanation be established . A report on all cases of expenditure exceeding Rs. 50 crore be put up to the Board for review. The cases involving expenditure below Rs. 50 crore be continued to be reviewed by EPPMC or Functional Directors, or Level-I executives based on expenditure involved .

21.3 The delegated power shall be exercised by the delegatee within the overall approved budget limit. 21.4 The delegatee of powers shall not be authorized to further sub delegate the delegated power.
.

21.5 The delegatee shall not exercise the delegated power in anticipation of budget approval by the Board 22 At present, level I executives enjoy full expenditure sanction powers for stores and spares. However for contractual services, full expenditure sanction power have not been specified, as a result of which all such proposal have to be considered by the EPC. It was proposed that full expenditure sanction powers for contractual services be vested with the concerned Directors. However all procurements above Rs.50 crs shall be made with the approval of Executive Purchase Committee 23. As regards Limited tender/Single tender, it was proposed that the level-1 executives namely Asset/Basin Manager, Chief of Service and Head of Institutes, etc. be authorized to procure the items/ hire services on nomination/single tender basis as per conditions mentioned in BDP. 24. Chief of Info-Com shall have expenditure sanction and procurement powers in respect of info-com items to be procured centrally. Powers in respect of info-com items to be procured by Assets /Basins / Services/ Regional Offices/ Institutes and Corporate Offices etc. shall vest with these executives as per delegation. The CIO may however lay down the standards for various info-com items and also enter into rate contracts with various vendors for facilitating standardization and procurement by other offices

PART I

POWERS RELATING TO EXPENDITURE OF CAPITAL NATURE

Explanatory Note on Powers relating to expenditure of Capital Nature

1.
For the purpose of exercising powers under this Section, the nature of expenditure at the time of incurrence of the expenditure is to be observed. For instance the expenditure on hiring rigs may be capitalized for development well but at the time of hiring the rigs, the nature of expenditure is revenue. Similarly, replacement of capital items may be charged off to profit & loss account but at the time of incurrence, the expenditure is of capital nature and powers of capital expenditure need to be exercised for same Powers relating to expenditure of capital nature have been restricted to be exercised by Asset Managers/ Basin Managers/Chiefs of Services/Plant Managers/ Head of Institutes/ Chief-Info Com; Offshore IMR; Offshore Supply Base; MM and Head of Regional Office. Asset /Basin Managers, Service Chiefs and other categorized in Level IA (Appendix for BDP) have been assigned maximum powers of capital expenditure upto Rs.25 crores, those in IB Rs.15 crores, IC Rs.10 crores , ID Rs.5 crores and IE Rs.1 cr. Level I consists of Executives not below E-7 (GM). The Level II Executives not below E6 (DGM) have been assigned nominal powers of capital expenditure upto Rs. 5 lakhs to take care of operational requirements. The system of expenditure sanction and indent (STR6) in vogue presently has been completed revamped. Henceforth administrative approval and expenditure sanction in respect of capital items is required to be obtained with due concurrence of Finance, before incorporating the capital item in the budget save for items in respect of which only a token provision has been made. Upon approval of the budget by the Board, the budget itself in respect of such items shall become authorization for financial expenditure (AFE). However to ensure that due diligence is once again carried out even through items falls in AFE category, the powers of placing indent for procurement of the material (STR6), Service or works shall be exercised by Level II Executives to the extent of 20% of the powers of Level I Executives. For items of value above 20%, the indent shall be placed with the approval of Level I executives.. Before placing the indent, the Executives shall reassess need for the items and ensure that the parameters based on which the item was budgeted have not undergone change and/or justification exist for procuring such items. In case of any capital scheme approved by competent authority, no separate expenditure sanction is required for individual items of scheme.

2.

3.

4. 5.

6.

7.

8. 9.

Any major change in physical parameters in an approved capital scheme (even within sanctioned expenditure) requires approval of the sanctioning authority. In respect of capital schemes/projects approved by Directors/C&MD/Board, the powers of purchase shall be exercised by the respective Asset/Basin Managers/Chief of Services/ Head of Institutes/ Plant Manager and Regional Heads upto their own sanctioning/approval powers and beyond that, approval of Directors/EPC shall be obtained.

CN: Administrative approval and expenditure sanction for Items of capital nature /works
All figures in Rs. Crores except wherever specifically mentioned Old Clause New Clause

Items of capital nature /works

A 25

Level -I B 15 C 10 D 5 E 1

Level-II/ Corporate Chiefs Rs.5 lakhs

Level-III

Remarks

A.1.1(a) , A1.3, A2.1.1, A2.2.1 A.2.3.1 A.2.1.1 A.2.1.2

CN1

CN2 CN3 CN4

Plant, Installations, Equipment, Machinery, Tools, Capital Civil/Construction/ Fabrication and manufacturing works for operational requirements and Projectised schemes including purchase of plants & machinery , drilling of wells and civil works . Fabrication & manufacture of bodies for vehicles including tankers Drill site foundation and ancillary civil works including approach road Capital works not directly connected with operational requirements. (Note: These powers to be exercised only if itemized in approved budget. Approval of HQ is required as per instructions on the subject).

Rs.1 lakh

Each case

Rs. 20 lakhs Rs. 3 cr ( all IA,B&C) Rs. 2 cr ( all IA,B, C, D)

Rs.5 lakhs -----

_ _ _

Each case Each case Each case

CA. Administrative approval and expenditure sanction for Items of capital nature and quasi capital : Acquisition / Lease of Land for operational activities.
Old Clause A.5.1 New Clause CAI Acquisition /lease of land LevelI Head Support in Assets/Basins Incharge Admn. Under Head Support in Assets/ Basins & Forward Base Manger in basin Remarks

Permanent or temporary acquisition of land including right of use when land is acquired for operational activities (including its crop compensation claims) (a) When land is acquired through local Revenue Authorities I. As per norms II. Above norms upto 25% (b) When land is acquired on the basis of recommendations of in-house negotiating committee with representatives at comparable levels not below E-3 level for Asset/Basin/Finance/Admn./Engg. Services (If negotiated price is more than 20% above the prevailing market rates of land in area details of such transaction will be reported to next higher authority on a monthly basis) I. As per norms II. Above norms upto 25% (c) Without negotiating Committee in emergency when payment needs to be settled quickly. -Full powers --Full powers --

Upto Rs. 10 lakhs Upto Rs. 5 lakhs Upto Rs. 10,000

Upto Rs. 5 lakhs Upto Rs. 2 lakhs in each case ------

Upto Rs. 1 lakh Upto Rs. 50,000 ------

In each case In each case In each case

CA. Administrative approval and expenditure sanction for Items of capital nature and quasi capital : Acquisition / Lease of Land and for operational activities- Cont.
LevelI Head Support in Assets/Basins -Incharge Admn. Under Head Support in Assets/ Basins & Forward Base Manger in basin --Remarks

A.5.7

CA2

A.11.1

CA3

Surrendering of abandoned sites by payment of restoration costs . Note: Restoration costs to be fixed up by Revenue Authorities/in-house board of officers not below E-4 level based on SOR rates. Compensation for damage to acquired land, building, crops or other produce standing on such land as a result of operational activities. (i) As per award made by Revenue authorities (ii) As per recommendation of in-house negotiating committee as above, when payment can not be kept in abeyance for completion of formalities by Revenue authorities Without negotiating committee

Full powers

---

-Upto Rs. 2 lakhs in each case Upto Rs. 10,000 in each case --

-Upto Rs. 1 lakh in each case

Full powers Upto Rs. 20,000 in each case

(iii) A.5.5 CA4

Purchase/major construction of immovable property including residential & non-residential (to be referred to Administration at HQ and dealt in accordance with instruction on the subject)

--

--

To be referred to Hqrs. Admin.

CG.

Administrative approval and expenditure sanction for capital items of general nature
New Clause

Old clause

Items of general nature

LevelI

Level-II /Head Support in Assets/Basins/ Regional Office /Plants / Corporate Chiefs Upto Rs. 15 lakhs

Head office, work center other than in assets, basins & regional offices/ Plants Upto Rs. 10 lakhs Upto Rs. 2 lakhs Upto Rs. 1 lakh Upto Rs. 25,000

Remarks

A.1.4

CG 1

Purchase of items of capital nature (a) Furniture including fans and appliances Full powers Per annum. As per HQ Instructions on the subject. Per annum Per annum Per month.

A.1.5

(b)Other Capital Goods, including office equipment , Geosciences, Engineering & other Application system(c) Air Conditioners, Air coolers & Refrigerators

Full powers Upto Rs. 25 lakhs Upto Rs. 5 lakhs

Upto Rs. 10 lakhs Upto Rs. 4 lakhs -------

A.5.4(a)

CG 2

Lease of land & building for office, storage, workshop and parking of vehicles Note: 1. These powers shall be exercised subject to assessment and certification of the reasonableness of rent based on prevailing market conditions 2. Requirement of spares shall be worked out on the basis of approved norms wherever presented

CI: Administrative approval and expenditure sanction on items related to Info-Com / Communication.
Old Cl New Cl.

items related to Info Com /communication

Level -I

Chief Info-Com/

CI 1

Purchase of computer hardware and software of capital nature and communication system /equipment

As per CN1 powers

Rs.15 crores

Level-II/ Head Info-Cum under Assets/ Basins/ Regional Office/Plants/ Head CWS/ Corporate Chiefs Rs.5 lakhs

Head office, work center other than in assets, basins & regional offices Rs.5 lakhs

Remarks

In each case subject to guidelines of HQ.

PART II POWERS RELATING TO EXPENDITURE OF REVENUE NATURE

Explanatory Note on Powers relating to Expenditure of Revenue Nature

1. For the purpose of exercising powers under this Section, the nature of expenditure at the time of incurrence of the expenditure is to be observed. For instance the expenditure on hiring rigs may be capitalized for development well but at the time of hiring the rigs, the nature of expenditure is revenue. Similarly, replacement of capital items may be charged off to profit & loss account but at the time of incurrence, the expenditure is of capital nature and powers of capital expenditure need to be exercised for same. Full powers for stores and spares have been assigned to Level I executives. Wherever full powers are prescribed, they shall mean powers to the extent of budgeted provisions. In respect of items stores & spares, contract services and hiring of rigs, tankers, vessels etc. administrative approval and expenditure sanction is required to be obtained with due concurrence of Finance, before incorporating the item in the budget on the lines of capital items. Upon approval of the budget by the Board, the budget itself in respect of such items shall become authorization for financial expenditure (AFE). The designated authority in the BDP shall exercise powers for placing indent for procurement of material, service or works equivalent to their expenditure sanction powers. In respect of other expenditure of revenue nature such as other charges statutory and misc. payments, standing contractual obligations etc. no separate financial concurrence is required for incorporating the same in budget. However, funds allotment number is required Directors shall enjoy full expenditure sanction powers for contractual services in respect of their respective areas of operations . However, all procurements more than Rs.50 crores shall be through EPC..

2.

3.

4. 5.

6.

RI. Administrative approval and expenditure sanction for Items of Inventory Nature
All figures in Rs. Crores except wherever specifically mentioned Old Clause New Clause Items of inventory nature Level I Level-II Level-III Corporate chiefs and heads and/or E6 in work centers other than assets/ basins/ Regions / Plants/Level-IV Rs. 5 lakhs Rs. 5 lakhs Remarks

A.1.6(a) A.1.7(b)

RI1 RI2

Stores ( operational ) Spares ( operational )

Full powers Full powers

3 1

0.25 0.25

Each case Each case

Other Materials :
Old clause

New clause RI3

Head

Level I and Chief Medical Upto Rs. 2 cr per annum

A.1.8

Medical Stores & Medicines

Head Support in assets/ basins/ Regional offices and In-charge Medical in Regional offices Upto Rs. 25 lakhs per annum

Head IPSEM Up to Rs.5 lakhs

Chief Corporate Affairs, Chief Employee Relations --

Remarks

Per annum

RG: Other Materials General

Old Clause New Clause Level I Level-II Level-III/ Level-IV Corporate chiefs /heads and or E6 in work centers other than assets/ basins/ Regions/ plants Upto Rs. 5 lakhs Upto Rs. 10,000 E7 ( in Assets/ Basins / Plants/Region ) : Up to Rs.5000 Remarks

RG1 RG2

sA.1.6 ( c )

Purchase of stores and spares other than operational requirement Purchase of petty articles not available in stock including power to make payment therefor

Upto Rs. 10 lakhs -

Upto Rs. 5 lakhs Upto Rs. 10,000

Upto Rs. 1 lakhs Upto Rs. 5,000

Per Annum Each case. No need of GRV for purchase up to Rs.5,000 FCNR

Old clause

New clause

Head

Level I

Level- II/Head Support in assets/ basins/ Regional offices / Head CWSRH, Western Region

Level III

Corporate chiefs / heads and/ or E6 in work centers other than assets/ basins/ Regions

Remarks

A.1.9

RG3

Purchase/ subscription of books & periodicals/ CDs and other software/ online subscription of journals, subscription towards internet service provider etc. of a) Professional / technical nature

Full powers

Full powers

Upto Rs. 50,000 Level-IV : Up to Rs.20,000

Corporate chiefs: Full powers E7 /Head &/or E6 in other office/ work center: Upto Rs. 50,000 Corporate chiefs: Upto Rs. 50,000 E7/Head &/or E6 in other office/ work center: Upto Rs. 5,000 Full powers with Head &/or E6 in offices/ work centers other than Assets/ basins as per norms Upto Rs. 5 lakhs Full powers to E4

Each case .

Each case b) Others Upto Rs. 50,000 Upto Rs. 10,000 Upto Rs. 5,000

Level-IV : Up to Rs.2,000
A.1.10 RG4 Kits & Liveries As per actual need for the occasion Full powers with in-charge Admin in asset/ basin if as per norms

A.3.5 A.5.4 (b)

RG5 RG6

Hiring of general services Lease of building for residential accommodation (in accordance with instructions on the subject from time to time)

Upto Rs. 5 lakhs Full powers

Upto Rs. 3 lakhs Full powers

Upto Rs. 1 lakhs Full powers

Per annum in each case

RC. Administrative approval and expenditure sanction for Contract Services : Full powers to Directors
Old Clause New Clause Head Level -I All figures in Rs. Crores except wherever specifically mentioned Remarks Level-II/ Level- Corporate chiefs and Head III heads and/ or E6 in Institute work centers other than assets/ basins/ Regions 5 E 1 Rs. 5 lakhs Upto Rs. 25 lakhs Upto Rs. 25,000 per month Rs. 25,000 Upto Rs. 25 lakhs Each case

A.3.1

RC1

A.3.2 A.3.3

RC2 RC3

Hiring of contract services including rigs, tankers, vessels, barges, O&M contract of captive vessels including docking & effect repairing and other services, other than those listed below Hiring of services for scientific /professional jobs rendered by expert agencies. Hiring of special operational services rendered by licensed and skilled technicians.- subject to relevant instructions on this matter .

A 25

B 15

C 10

2 _

0.5

Upto Rs. 25 lakhs Upto Rs. 25,000 per month

Per annum Each case

RR Administrative approval Old clause A.2.2.4/ A2.2.2 A.2.2.5 New Clause RR1

and expenditure sanction for maintenance and repair

Level-I Level II/ Head support RO/ Plants Upto Rs. 15 lakhs Level-III Level-IV Remarks

Maintenance and repair works for plants, machinery & equipment. Repairs of machineries, and equipment including fabrication and manufacture of parts and accessories when in-house facilities and services are not available Repairs of Machineries and equipment where in-house facilities do not exist and such repairs/AMC are required to be done through OEM/OES/their authorized agencies/center only and including powers to place work order thereof Undertaking maintenance and repair works including Minor alterations, Annual maintenance contracts and hiring of services for such works.

Upto Rs. 50 lakhs

Upto Rs. 5 lakhs

Up to Rs.2 lakh

--

Each case

RR2

Upto Rs. 50 Upto Rs. 10 - Up to -lakhs lakhs Rs.1 lakh Note: The power can also be exercised for calling OEM experts for consultancy in respect of the equipment in use Full powers Upto Rs. 5 lakhs Upto Rs. 3 lakhs Up to Rs1 lakh --

Full powers

Each case

A.2.1.3(a)

RR3

Per annum

RR: Administrative Old clause New Clause

approval and expenditure sanction for maintenance and repair Cont.

Level-I Level-II Head support RO/ Plants -Level-III/ Level-IV Chief Corporate Affairs,/ Chief Employee relation Annual recurring: Upto two months rent of bldg./guesthouse etc. Non-recurring: Upto 2% of the assessed market value of the bldg. Once in three years Full powers Upto Rs. 50 lakhs as one-time arrangement Upto Rs. 50 lakhs per annum Upto Rs. 1 lakhs Upto Rs. 25 lakhs -Remarks

Maintenance and repair works for building / office premises

A.2.1.6

RR4

Repairs & Maintenance to hired/requisitioned/based buildings including minor additions & alterations Note: Repair & maintenance of hired/leased/requisitioned building should be normally done by the owner . A condition to that effect needs to be incorporated . Minor additions and alterations to a hired/leased office building Interior partitioning and creation of office facilities in a building, which has been hired/leased. Repairs and maintenance of ONGCowned residential colony & office buildings including minor additions and alterations Maintenance and repair works for office equipments including AMC

Annual recurring: Upto two months rent of bldg./guesthouse etc. Non-recurring: Upto 2% of the assessed market value of the bldg. Once in three years Full powers Upto Rs. 50 lakhs as onetime arrangement Upto Rs. 50 lakhs per annum Full powers

--

A.2.1.7 A.2.1.8 A.2.1.11

RR5 RR6 RR7

--Upto Rs. 10 lakhs Upto Rs. 25 lakhs

----

---Per annum

---

RR8

Per annum. As per guidelines of HQ

RR: Administrative Old clause New Clause

approval and expenditure sanction for maintenance and repair- Cont.

Level-I Head support in Assets / Basins & Head Logistics in Regional office/ Off shore support base/ Plants/Head Central Workshop/ Upto Rs. 50,000 Upto Rs. 20,000 Upto Rs. 50 lakhs Level-III/ Head Amd/or E6 in office /works work center other than Assets/basins etc Upto Rs. 10,000 Upto Rs. 5,000 Upto Rs. 5 lakhs Chief Corporate affairs/Chief Employee relations Up to Rs.50,00 Up to Rs.30,00 --Remarks

Maintenance and repair works for vehicles

A.2.3.2 A.2.3.3 A.3.4

RR9 RR10 RR11

Repairs to heavy vehicles and transport equipment including power for purchase of spares and manufacture of parts Repairs to light vehicles including power for purchase of spares, fabrication and manufacture of parts Hiring of repairs & maintenance services (for vehicles and equipments and technological/ communication/ operational installations) under a rate contract.

Upto Rs. 2 lakhs Upto Rs. 30,000 Upto Rs. 2 crs

On a vehicle on each occasion On a vehicle on each occasion Per annum

RL : Administrative approval and expenditure sanction on items related to logistics.

Old clause New Clause Items related to logistics. Level-I Head Support in Plants, Asset/ basin, Head Logistics in Regional office and offshore supply base Level-III / Incharge logistics in asset/ regional office and basin Chief corporate affairs/ employee relations Heads and/ or E5 in offices/ work centers other than assets/ basins/ Regional office Remar ks

A.8.1

RL 1

Hiring of goods & passenger transport, both light and heavy handling equipment, helicopter etc. (a) as per approved norms/HQ instructions on the subject (b) Urgent/occasional need like inauguration ceremonies, seminars, conferences & visits of official delegations etc. (c) Emergency need for conduct of operations

IA: Upto Rs. 10 crs IB: Upto Rs. 5 crs IC: Upto Rs. 3 crs Upto Rs. 50,000

Upto Rs. 5 lakhs

--

Upto Rs. 1 crore Upto Rs. 50,000

Upto Rs. 5 lakhs

Per annum

Upto Rs. 10,000

Upto Rs. 10,000

Upto Rs. 10,000 On each occasio n Upto Rs. 10,000 Each case As per actual As per actual

Upto Rs. 5 lakhs

Upto Rs. 1 lakh

Upto Rs. 25,000 As per actual As per actual

Upto Rs. 25,000 As per actual As per actual

A.8.4

RL 2

Freight for materials carried: - Ocean, River, Railway Road and air where air is cheaper than alternative mod Air including airlifting of imported material in emergency cases

As per actual --

As per actual --

As per actual Rs. 5 cr

Rs. 1 cr

-Rs. 25 lakh

-Nil

---Each case

A.6.5

RL 3

Hiring of service & facilities at ports and allied agencies such as shipping agents, stevedores etc.

RL : Administrative approval and expenditure sanction on items related to logistics- continued.

Old clause New Clause Items related to logistics. Level-I Head Support in Plants, Asset/ basin, Head Logistics in Regional office and offshore supply base -Level-III / Incharge logistics in asset/ regional office and basin As per actual FCNR Chief corporate affairs/ employee relations As per actual FCNR Heads and/ or E5 in offices/ work centers other than assets/ basins/ Regional office As per actual FCNR Remar ks

A.7.1

RL 4

A.8.7.1

RL 5

Stevedoring, handling, trucking, stage, clearing & handling charges and other charges at ports railway station/trucking store yard and handling and transporting charges to ware house before dispatch of materials to destination Wharfage & Demurrage (Material transported by ship/road/rail)

--

Full powers

Upto Rs. 10,000

Upto Rs. 5,000

Upto Rs. 2,500

--

Each case

RD: Administrative approval and expenditure sanction on items related to communication.

Old Clause New Clause Items related to communication Level-I Level-II Level-III Head InfoCom/ Admin in assets, basins, plants, regional office Heads and/ or E5 in offices/ work centers other than assets/ basins/ Regional office

A.10.4 RD1

Installation, trial & operation of Radio Station in remote areas where Deptt. has no infrastructure Rental Charges Telephones, wireless equipments including maintenance charges

_____

_____

______

A.10.2 RD2

_____

_____

____

Up to Rs. 10,000 in each case. As per actual

------

____

As per actual

RS: Administrative approval and expenditure sanction for General and Other Consultancy Services
Old Clause A 4.1 A.4.2 A.4.3 A2.4.5 (a) A2.4.5 (b) New Clause RS1 RS2 RS3 RS4 RS5 General and Other Consultancy Services Award for consultancy works for scientific/technical evaluation studies. Feasibility studies , design, engineering of project covering preparation ,processing and invitation and supervision of works Other professional /management/ expert studies Enter into collaboration with university or a research organization Engage scientists /technologists from with in the country for consultancy on R&D projects including inviting them and incurring expenditure on their travel, hospitality and honorarium. Arrange Symposia, Seminars, Conferences and Workshops on scientific/technical /management subjects. Level-I Up to Rs.25 lakhs Up to Rs.100 lakhs Up to Rs.100 lakhs Full powers Full powers Level-II --Up to Rs.5 lakhs Up to Rs.5 lakhs ------Corporate Chiefs Up to Rs.25 lakhs Up to Rs.50 lakhs Up to Rs. 100 lakhs -----Remarks Each case. Limited to Rs.100 lakh per annum. Each case Each case To be exercised by R&D Institutes Generally to be exercised by R&D Institutes Per occasion

A2.4.8 RS6

Up to Rs.5 lakhs

--

Up to Rs.5 lakhs

Note : The powers to engage consultants are presently withdrawn vide C&MDs circular order No. 06 dtd.26.6.01 and are to be exercised by EC.

RP: Administrative approval and expenditure sanction for Stationery, Printing and Reprography
Old Clause New Clause Stationery, Printing and Reprography Level-I Head Support to asset/ basin/ plant / Regional Office/ LevelII Up to Rs. 5 lakhs Up to Rs.5lakhs Level-III /In-charge Admin in asset/ basin/ plant/ service and regional office Up to Rs.2 lakhs Up to Rs.2 lakhs E7/ Level-IV /Head and/or E5 in offices/ work centers other than asset/ basin/ regional offices Up to Rs.50,000 Up to Rs.50,000 Remarks

A.13.1 & 13.4 A.13.2

RP1 RP2

Purchase of Stationery including Computers Stationery and consumables, forms, registers etc. Expenditure on printing, binding & reproduction jobs for reports, official documents, forms publications, etc.

Full powers Full powers

Per annum Per annum. Generally from empanelled firms /rate contracts if available Urgency or in house facilities are not available Articles of non consumable nature exceeding Rs.5000 shall be accounted for through GRV

A.13.3 & A.16.4 A.17.1

RP3

Expenditure on Xeroxing, duplicating and typing, drawing, design, etc. from outside agencies Any expenditure of contingent / miscellaneous nature which cannot be appropriately classified under any of the codified items

Full powers

Full powers

Rs.15,000 per month

Rs.10,000 per month

RP4

As per actual

As per actual

As per actual

Rs.1000 per case

RH: Administrative approval and expenditure sanction for Hospitality

Old Clause A14.1 New Clause RH1 Hospitality Serving participants in official meetings, seminars & conferences : (a) light refreshment Level-I/ Corporate Chiefs /executives above E7 Rs.50 per head. Annual limit Rs.2 lakhs for level-I. Others Annual limit Rs. 1 lakh Actuals Level-II / E7 Level-III /E6 Remarks

Rs.30 per head. Annual limit Rs.1 lakh for level-II E7 : Annual limit Rs.25,000 Rs.200 per head. Annual limit Rs.3 lakhs for level-II. For E7 : Annual limit Rs.50,000

(b) working lunch

Rs.20 per head. Annual limit Rs.50,000 for level-III. E6 : Annual limit Rs.10,000 Rs.150 per head. Annual limit Rs.1.5 lakhs for level-III. For E6 : Annual limit Rs.25,000

For A& B class cities. Rs.50 less per head for other cities.

RH2

A14.3

Expenditure on distinguished guests, delegation ,members , parties of the press etc, with whom it is in the interest of the Corporation to maintain or cultivate good relations : a) Entertainment

b) Serving lunch /dinner c) Presentations of souvenirs and gifts

A14.5 RH3 d) Expenditure on travel & boarding Expenditure on flower and other items for decoration in connection with visits of distinguished guests, Indian and Foreign delegations and parties from the press and other media or other special occasions Expenditure on Tea-Coffee served during meetings and official discussions.

Rs.300 per head. Annual limit Rs.3 lakhs For level-I. Others : Annual limit Rs. 1 5 lakhs As per actual Full powers
As per actual As per actual

Rs.200 per head. Annual limit Rs.75000 for level-II. E7 : Annual limit Rs.25,000 Rs.250 per head Rs.50,000
---Rs.200 per head

---

Applicable to both A&B class cities. Rs.50 less per head for other cities for level II .

-------------

Per annum
Maximum up to Rs.10,000 per occasion for level-II

RH4

As per actual

As per actual

Level III and/ or E6: As per actual E5: As per actual E4: Rs. 2400 p.a. E3: Rs. 1500 p.a. E2 Rs. 900 p.a

RA: Administrative approval and expenditure sanction for Imprest & Contingent Advances
Old Clause A18.1 New Clause RA1 Imprest & Contingent Advances Sanction of recoupable Imprest Level-I/ executives above E7 Full powers Level-II / E7 Rs.25,000 Level-III/ E6 Rs.10,000 Remarks Imprest sanction to an officer under his jurisdiction shall not exceed Rs.2500 ( on shore) and Rs. 10,000 ( offshore). Generally applicable to Field Party Chief. The amount of advance shall be determined on the basis of two months average expenditure .

A18.2

RA2

Sanction of recoupable contingent advance

Up to Rs.3 lakhs in each case Full powers

Up to Rs.1 lakhs in each case Up to Rs.25000 in each case

----

A18.3

RA3

Sanction of non recoupable advance

Up to Rs.5000 in each case

RM: Administrative approval and expenditure sanction for statutory and miscellaneous payments
Old Clause A12.1A12.2 A12.3A12.6 A12.7 New Clause RM1 RM2 RM3 statutory and miscellaneous Payments Taxes on movable & Immovable properties License fees, royalty, cess, excise duty, sales tax and other taxes Income tax including surcharges Post & telegram charges, electricity & water charges, expenditure connected with invitation of tenders and recruitment of employees Payment of insurance charges for cash, goods in transit, vehicles, accident, group insurance or other type of insurance, etc and reimbursement of insurance premium of fidelity guarantee policies. Level-I -----------Level-II --------Level-III/ E6 level ----As per actual. FCNR As per actual. FCNR Other executives E3: As per actual. FCNR -------E3: As per actual. FCNR Remarks

A16.1 RM4 ,A16. 2& A16.6

A9. RM5

------

-----

-----

----

------

-----

E3: As per actual. FCNR

As per HO instructions on the subject . Group insurance charges sanctioning authority is not below level III/E6.

RM: Administrative approval and expenditure sanction for payment of miscellaneous items--- Cont
Old New Clause Clause A.1.12 RM6 & A.2.14 Payment of compensation Payment of Advance against supply order to vendors contractors against works (a) When advance is as per terms of contract b) When advance is other than contract norms.
Level-I / executives above E7 Level-II / E7 Level-III / E6 Other executives

Remarks The payment of advance would be released subject to observance of existing rules & regulations on the subject.

---

----

----

E4

Full powers with CMD with concurrence of Director (F). For PSU concerned Director with concurrence of Associated Finance subject generally to following conditions, unless specifically relaxed : Value of contract more than Rs.5 crs. Maximum advance will be 20% contract value Bank Guarantee from reputed scheduled commercial bank and nationalized bank equal to advance payment Interest rate : ONGCs Cash Credit Rate plus 2%

A.2.15

RM7

Final payment after completion of work as per approved technical sanction Sanction for payment/investigation of contingent bill/claim of suppliers, which are not referred within one year from date the claims are due. Payment of membership fees to professional body/ society/ research forum

---

---

A.1.13

RM8

Full Powers

---

Full powers as per contract terms ----

---

---

RM9

--

--

---

Head Support/ E5

As per actual but limited to Rs.2500 per annum subject to HQ guidelines

RW: Administrative approval and expenditure sanction for Welfare and Grant- in-aid

Old Clause

New Clause

Welfare and Grant- in-aid:

Level-I / executive above E7/ Chief HRD/ Employee Relation

Level-II / E7./ Head Suport in Assets, Basins, plants, & RO/ Head office & work center other than Assets, basins, plants & RO ----------Up to Rs.10,000 in each case. Annual limit of Rs.1 lakh Rs.10,000 In each case --

Level-III / E6

Other executives

Remarks

RW1 A15.1 A15.2 A15.3 A15.4

Grant-in-aid as a welfare measures a) Staff Welfare Committee and ClubsRecurring b) ) Staff Welfare Committee and Officer Association Non recurring c) Sports council d) Social-economic and welfare activities and sports and cultural events.

----------Up to Rs.20,000 in each case. Annual limit of Rs.2 lakhs ---Up to Rs. 5 lakhs in each case. Annual limit of Rs. 20 lakhs.

----Full powers ---------

E5: Full powers ---E4: Full powers -----

In accordance to HO instructions on the subject In accordance to HO instructions on the subject In accordance to HO instructions on the subject Powers will be exercised to implement Govt. policies on the welfare programme. In accordance to HO instructions on the subject To be exercised by Head KDMIPE for Institutes

A15.5

RW2 RW3

Loans to co-operative societies & caterers running approved canteens Grants of financial aid /assistance / sponsorship to university / Institutes

------

-----

RB: Administrative approval and expenditure sanction for payment of compensation

Old Clause

New Clause

Payment of compensation

Level-I / executive above E7/ Chief HRD/ Employee Relation

Level-II / E7./ Head Suport in Assets, Basins, plants, & RO/ Head office & work center other than Assets, basins, plants & RO -Full powers

Level-III / E6

Other executives

Remarks

RB1 A11.4 A11.5

Compensation to employees a) Covered under Workmans Compensation Act 1923 b) Not covered under Workmans Compensation Act 1923 c) Final assistance to those who become permanently disabled /die due to accident while on duty.

--Full powers

---

E5: Full powers ----

A11.6

Full powers

Full powers

---

---

In accordance to HO instructions on the subject Ex-gratia payment of maximum amount admissible under similar circumstances In accordance to HO instructions on the subject

Procurement of Materials /Works/ Services

MM. Powers of Materials Management

Old Claus e G.1.3 G.1.4 New Clause MM1 MM2 Head Declare an item costing less than Rs. 5,000/ a "Capital Item." Certify an item of stores, spares or of capital nature as "Proprietary". Authority Chief MM Director Level-I Extent of powers Full powers in accordance with the instructions on the subject and with concurrence of Finance Full powers. Upto Rs.1 crore in each case. Note: Spares for vehicles, machineries, tools and equipments, which are manufactured only by particular firms and for which no substitutes are available are to be treated as proprietary articles. Such powers shall be exercised in consultation with concerned finance and MM Deptt. Above powers will also be exercised in consultation with concerned finance for procurement of stand-by equipment and accessories on single tender basis from OEM/ distributors of OEM without proprietary article certificate provided it is approved by competent authority as indicated above in consultation with finance that no other type of equipment /accessory can be used as replacement. G.1.5 MM3 Declare an item of stores and spares as 'Slow-moving ' or 'Non-moving' LMwarehouse Not below E1 (MM) Materials Management Officer not below E.1 E.1 (MM) E.0 (MM) Full powers. Note: These powers shall be exercised in accordance with the instructions on the subject, and in consultation with the Indenter and Finance. Full powers. Note: Where materials management officer of E.1 level is not posted i,e. E.0(MM) may sign the GRV's/IV's and MTN's. Full powers. Upto Rs. 10,000/ Note: Where materials management officer of E.1 level is not posted, E.0(MM) may exercise full powers. Full powers. Full powers. Note: This is subject to the condition that in case of demurrage, wharfage etc. the case shall be processed concurrently for regularization under orders of Competent Authority.

G.1.6

MM4

Approve and countersign a Goods Receipt Voucher, an Issue Voucher and Material Transfer Note. Approve and countersign a stock Discrepancy Report and direct follow-up action.

G.1.7

MM5

G.1.8 G.1.9

MM6 MM7

Approve accountal of verification discrepancies. Sign Railway Credit Notes.

stock

E.0 (MM) E.0/E1 (MM)

MP: Purchase of materials/ hiring of services/turnkey project contract

Old Clause G.2.1 New Clause MP1(a) Purchase of materials, hiring of services Approve empanelment of firms for supply of various oil specific items Authority Concerned Director Extent of powers Full powers

MP1(b)

Approve empanelment of firms for supply of various general nature items

a).Level I/E9/E8 b) Chief MM for HQRS/ Head of Regional office

Full powers Full powers Note: 1. Empanelment of firms for supply of various oil specific items to be approved by concerned Director on standing basis after concurrence by head of the institute /office. Validity of empanelment should not be more than 3 years. 2. Empanelment of firms for supply of oil specific items will be done in accordance with the prescribed procedure. 3. De-empanelment of firms requires approval of competent authority. Full powers in accordance with prescribed procedure. Note: Open tender shall be invited as per prescribed procedure. Full powers in accordance with prescribed procedure.

G.2.2

MP2

Invite Open tender

E.1 (MM)

G.2.3

MP3

Invite limited tender

E.1 (MM)

Old Clause
G2.5.1

New Clause
MP4

Purchase services

of

materials, hiring of

Authority

Extent of powers

Accept a tender for the procurement of goods (single item or a group of items as defined in para 90 of 'Procedures on Stores')/ Services/turnkey project contracts and offer is technically and commercially accepted :
Open tender where tender committee is required Assets Manger/Basin Manager /Chief of MM(HQ)/ Head of Regional Office/ Chief Base/IMR/ Info-Com Manager/ Plant Services / Chief Institute / Head Off shore Supply IA : Rs.25 Crores , IB : Rs.15 Crores , IC: Rs. 10 crores , ID : Rs. 5 crores and IE Rs. 1 crs Chief MM : Rs.25 crores

MP4(a)

Head MM of Assets/Basins/ Plants/ Institutes / Regions/ Services / other offices where MM formation exists. ( If Head MM is also Head Support , he may enjoy the powers as Head MM as well as Head Support , if no separate Head MM is designated ) Second level of MM of Assets/Basins/ Plants/ Institutes / Regions/ Services / other offices where MM formation exists.

Upto Rs. 5 Crs. in respect of Asset/Basin Manager / Service and other Chiefs having Level-I A Powers Upto Rs. 3 Crs. in respect of Asset/Basin Manager / Plant Manager /Service and other Chiefs/ Institute Heads having Level-I B Powers Upto Rs. 2 Cr. in respect of Asset/Basin Manager / Service and other Chiefs/ Institute Heads having Level-I C Powers Upto Rs. 1 Cr. in respect of other Chiefs/ Regional Head / Institute Heads having Level-I D Powers & Rs. 20 lakhs for level-IE powers Upto Rs. 50 lakhs in respect of Asset/Basin Manager / Service and other Chiefs having Level-I A Powers Upto Rs. 30 lakhs in respect of Asset/Basin Manager / Plant Manager / Service Chiefs/ Institute Heads having Level-I B Powers Upto Rs. 10 lakhs in respect of Asset/Basin Manager / Service Chiefs/ Regional Head / Institute Heads having Level-I C / ID /IE Powers Upto Rs. 5 lakhs in respect of Asset/Basin Manager / Service and other Chiefs having Level-I A /B Powers Upto Rs. 3 lakhs in respect of Asset/Basin Manager / Service and other Chiefs having Level-I C/D/E Powers Constitution of tender committee: The following levels of . MM & Finance officers and user Deptt. shall form part of the Tender Committees. Wherever, user deptt. & concerned indenting deptt/technical deptt are different representative of both these deptts. at the same level mentioned below will be members of TC Tender Committee Head MM/ Finance/User deptt. E5 E4 E3 E2 E1 Amount (Rs.) 5 Crs. and above 1 Crs. to 5 Crs. 50 Lakhs to 1 Crs. 15 Lakhs to 50 Lakhs 8 Lakhs to 15 Lakhs 2 Lakhs to 8 lakhs

MM Executives E4 and above where he /she is not designated as second level MM

Refer to appendix for modes of purchase

Old Clause

New Clause
MP4 (b)

Purchase of materials, hiring of services

Limited tender where tender committee is required Single tender on PAC tender where tender committee is required Single tender on nomination basis where tender committee is required.

Authority
Same as

Extent of powers
In respect of limited tender powers shall be restricted to 75% of MP4(a) Note: Please refer to appendix for modes of purchase In respect of limited tender powers shall be restricted to 50% of MP4(a) In respect of single tender on nomination basis r powers shall be restricted to35% MP4(a) Note: Please refer to appendix for modes of purchase Rs. 3.lakhs Rs.1.5 lakhs Rs.50,000 of

MP4(a) MP4(a) MP4(a)

MP4(c) MP4(d)

Same as Same as

MP4 (e)

Board Purchase Note: For Purchase through Board of officers as per procedure descried in MM Manuals , executives below E4 level also enjoy purchase powers

E3 E2 E1

MP4(f)

Open tender where committee is not required

tender

When supply order/contract is proposed to be placed on the offer which is not lowest amongst all the offers received in the tender
Assets Manger/Basin Manager/ Plant Manager /Chief of Services / Chief MM(HQ)/ Head of Institute / Head Regional Office/ Chief Off shore Supply Base/IMR/ Info-Com Head MM of Assets/Basins/ Plants/ Services/ Institutes / Regions/ Services /other offices where MM formation exists . Second level of MM of Assets/Basins/ Plants/ Services/ Institutes / Regions/ other offices where MM formation exists.

When supply order/contract is proposed to be placed on the lowest offer amongst all the offers received in the tender Up to Rs.75 lakhs

Up to Rs.10 lakhs

Up to Rs.2 lakhs

Up to Rs.15 lakhs

Up to Rs.20,000

Up to Rs.1.5 lakhs

Note : Powers will be exercised subject to the following conditions: i. Competition is not lacking. ii. Rates are reasonable. For tenders of value less than Rs. 50,000/ purchase shall be finalised with concurrence of finance if the lowest acceptable offer is not operated

Old Clause

New Clause MP4(g)

Purchase of materials, hiring of services when the majority recommendations of the Tender Committee are not acceptable or where equally divided ( in the case of four members) recommendations of TC Signing and place of supply order for stores, spares and capital items and for signing contracts for services and turnkey projects.

Authority Authority next higher to those indicated in item no. PMS4 of extent of power where tender committee are held Level-I/E.7(MM) E.6(MM) E.5(MM) E.4(MM) E.3(MM) E.2(MM) E.1(MM)

Extent of powers Powers as MP4 but with the concurrence of finance at commensurate level will be obtained.

G.2.5.2

MP5

Full powers Upto Rs.10 crores Upto Rs.5 crores Upto Rs.100 lakhs Upto Rs.50 lakhs Upto Rs.25 lakhs Upto Rs.7.5 lakhs Note: 1. The above powers will be exercised subject to authorized signatories satisfied himself of the conditions at (i) to (iii) below: i. Proper expenditure sanction for the procurement exists. ii. The purchase has approval of competent purchase authority iii. Agreement /Contract is placed on standardized/approved terms and conditions

Old Clause G.2.8

New Clause MP6

Purchase of materials ,hiring of services Approve extension of delivery date in respect of a supply order/ contracts other than Development orders.

Authority Competent Authority Purchase

Extent of powers Full powers subject to the conditions laid down in note below: Note: 1. Extension of delivery date shall be allowed only against written request by supplier when there are valid reasons which should be kept on records. Extension in delivery date will be granted reserving Corporation's right to recover liquidated damages 2. Extension of delivery date will be given in consultation with finance where order has been placed on higher prices in preference to the lowest acceptable offer in consideration of early delivery or where order has been placed as a result of supplier's improvement in delivery period. 3. Indenter will be consulted for giving extension in delivery period where it is specifically indicated in the indent that supplies should be completed by specified date and that no extension in delivery period be given without his consent. 1. Upto one year of the expiry of initial delivery period. 2. Depending upon merits of the case, any extension in delivery period beyond one year of the expiry of initial delivery period will be granted with prior approval of concerned Director. 3. Instructions laid down below will be followed: i. Liquidated Damage clause will be incorporated in all development orders. ii. Any extension in delivery date without imposing liquidated damages, will be granted with prior concurrence of finance. iii. Time lost due to delay on the part of the Corporation will be taken into consideration and stipulated delivery period be extended correspondingly. Full powers in consultation with finance and indenter, in accordance with the conditions of supply order.

MP7

Approve extension in delivery date in respect of Development Orders

Competent Purchase Authority (not below E.6)

G.2.9

MP8

G.2.10

MP9

Decide in a case of failure to complete supplies with-in contracted delivery period the quantum of liquidated damages and to levy the same. Waive recovery of liquidated damages.

Competent Authority

Purchase

Competent Authority

Purchase

Full powers in consultation with finance and indenter at corresponding level. Note: These powers shall be exercised only when there are compelling circumstances under which supplies could not be completed in time.

Old Clause G.2.12

New Clause MP10

Purchase of materials ,hiring of services Release earnest money deposit and security deposit.

Authority Competent Purchase Authority ( EPC cases concerned Director) Director Level I

Extent of powers Full powers in accordance with the prescribed procedure.

G.2.13

MP11

Relaxation of condition relating to EMD / security deposits. Post contract issues & negotiation during pre award stage Extension of tender opening date

Full powers Empowered for relaxation / waiver conditions based on merit of each case upto their sanctioning powers Full powers. For EPC related cases, concerned Director, Director(F) and CMD Maximum up to 2 weeks. Note: Officer one level above the Competent Purchase Authority to approve any extension beyond 2 weeks . No tender document will be sold during extension period.

MP12 MP13

Competent Authority Competent Authority

Purchase Purchase

ME: Emergency Old Clause A.2.2.3 New Clause ME1

Purchase
Items of capital nature /works Emergency purchase of capital items / Fabrication , manufacture on single tender basis with out reference to purchase wing /Engg. Services in case of operational break down /emergency. Level -I Rs. 10 lakhs Level-II -Level-III Rs. 25,000 Remarks Each case

MD: Powers of Discarding and Disposal Old clause

G.3.1

New Clause
MD1 MD1(a)

Discarding and Disposal

Discard, Declare fit for disposal and approve reserve price: Scrap, unserviceable stores and spares, packing boxes, empty containers and POL drums. Surplus as also serviceable unwanted stores and spares. Machinery, equipment and vehicles which have become obsolete as per guidelines issued by HQ. Machinery, equipment and vehicles which are unserviceable or beyond economic repairs. Machinery, tools and equipment which do not fall under preview of obsolete as per existing guidelines but which are considered obsolete.

Authority

Extent of powers

Level I Level- II

Where the book value is upto Rs. 100 lakhs in each case. Where the book value is upto Rs. 20 lakhs in each case. Where the book value is upto Rs. 100 lakhs in each case. Where the book value is upto Rs. 20 lakhs in each case. Full powers. Where the book value is upto Rs. 20 lakhs in each case. Where the book value is upto Rs. 5 lakhs in each case. Where the book value is upto Rs. 100 lakhs in each case. Where the book value is upto Rs. 20 lakhs in each case.

MD1(b)

Level I Level- II

MD1(c) MD1(d)

Level I Level I Level- II

MD1(e)

Level I Level- II

MD: Powers of Discarding and Disposal- Cont Old clause

G.3.2

New Clause
MD2

Discarding and Disposal

Approve disposal in respect of item Nos. MD.1(a) to MD.1(e)

Authority
E.5 (LMWarehouse/ CMLO/ RCMLO) E.6 (LMWarehouse MM/ CMLO/ RCMLO)

Extent of powers
Disposal bid in terms of reserve price Full powers where the disposal bid is equal to or more than the reserve price.

Less than 100% and upto75% of the reserve price. Note: Power to be exercised with prior concurrence of attached finance at commensurate level. Reasons for acceptance of offers below reserve will be recorded in writing

Level-I /E.7 (MM)

Less than 75% and upto 50% of the reserve price . Note: Power to be exercised with prior concurrence of attached finance at commensurate level. Reasons for acceptance of offers below reserve will be recorded in writing.

G.3.3

MD3

G.3.4 G.3.5 G.3.6

MD4 MD5 MD6

Enter into a running contract with a firm for periodical disposal by sale of waste paper, scraps, empty containers, packing boxes, unserviceable stores and spares. Enter into an agreement with a reputed firm of auctioneers, for sale by auction of assets and other materials declare fit for disposal. Authorise sale of packing boxes, empty containers and POL barrels to employees. Approve disposal action in respect of periodicals, newspapers etc.

Requires review of reserve price by Survey Board for re-tendering. LM-Warehouse /E.5 (MM) LM E.1(MM) E.0

Less than 50%

Full powers with financial and legal vetting.

Full powers with finance and legal vetting. Full powers at the reserve price. Full powers.

MS : Powers of Stock Verification Officers Old clause

G.4.1

New Clause
MS1

Stock Verification
Approve the annual stock verification programme of the various work centres Authorise conducting of Annual Physical verification of the assets, stores and spares for ascertaining discrepancies, if any, Authorise conduction of verification of assets, stores and spares. Require the Materials Management and accounts department to take prompt action for adjustment and settlement of the stock verification discrepancies and report progress of such adjustment/settlement.

Authority
Head of verification HQrs. E.1(SV) E.1(SV) Stock at

Extent of powers
Full Powers. Note: The programme of stock verification shall be drawn up by the stock verification officers in accordance with the instructions on the subject. Full powers. Full powers in accordance with the instructions on the subject. Note: The authorities specified against items Nos. MS.2 and MS.3 will also have full powers to conduct annual/surprise physical verification of the assets stores and spares. Full powers.

G.4.2 G.4.3.

MS2 MS3

G.4.4

MS4

E.1(SV)

MI: Import Substitution

Old clause G.5.1 G.5.2 New Clause MI1 MI2

Import Substitution
Register firms for import substitution Place educational/ development order on a firm registered for import substitution

Authority Head of Import substitution Chief MM (HQ)

Extent of powers Full powers in accordance with the instructions on the subject and in consultation with Finance, user department and inspection department. Upto Rs. 20 lakhs in a case. Note: These powers shall be exercised with concurrence of finance and in accordance with instructions on the subject.

Powers of Engineering Services relating to Works

EW. Powers of Engineering Services relating to Works

Old clause
l.1

New Clause
EW1

Head
Accord technical sanction to detailed estimates in respect of a work sanction by Competent Authority.

Authority
Head Engg and or E.6 E.5 E.4 Service

Extent of powers
Full powers. Upto Rs. 75 lakhs in each case. Upto Rs. 25 lakhs in each case. Against Open Tender Against limited Tender Against single Tender under operational urgency Upto Rs.8.75 crores in each case.. Upto Rs.5 crores in each case. Upto Rs.10 crs in each case Upto Rs.5 crs in each case Upto Rs.1 crs in each case Upto Rs.100 lakhs in each case Up to Rs.50 lakhs in each case Up to Rs.25 lakhs in each case Upto Rs. 7.5 crs in each case. Upto Rs. 3.5 crs in each case. Upto Rs. 3.5 crs in each case. Upto Rs.1.75 crs in each case Upto Rs. 75 lakhs in each case Upto Rs. 75 lakhs in each case Up to Rs.25 lakhs in each case Upto Rs.10 lakhs in each case Up to Rs.35 lakhs in each case ------------------

L.2

EW2

Accept tender Level IA Level IB Level IC Level ID Level IE Level-II Level-III E4

Upto Rs.25 crs in each case Upto Rs.15 crs in each case

Upto Rs.18.75 crores in each case. Upto Rs.11 crores in each case.

Note: In the matter of invitation of tenders & finalization there-of provisions as laid down in the store & purchase procedures, work procedure, ONGC repair & fabrication procedure as also other instructions on the subject shall be followed. L3 EW3 Acceptance of tender in emergencies Without call of tender Level IA Level IB Level IC Level -ID/IE Level-II Level-III Upto Rs. 5 lakhs in each case. Upto Rs. 3 lakhs in each case. Upto Rs. 2 lakhs in each case. Upto Rs. 1 lakhs in each case Upto Rs. 1 lakhs in each case. Up to Rs.50,000 in each case

EW(a)

EW(b)

By negotiation

Old clause

New Clause

Head
After infructuous call tender

Authority
Level III

Extent of powers
Upto Rs. 50,000/ in each case. Note: These powers shall be utilized only in emergencies like flood, fire, earth-quake, civil disturbance, war, and cyclone. Where sub-head of work are split up by the Sanctioning Authority, the Engineering Authorities concerned may exercise their normal powers by value, for award of contract, for the split-up portions.

EW(c)

L.4 L.5

EW4 EW5

Award contracts against split-up Sub-heads of work Deviation in quantities against high/low rated items (variations being more than 25% as compared to the estimated rates plus escalation on the basis of cost index) as may be applicable.

E.5

E.5 E.4 E.3

Upto Rs 1.50 lakhs Upto Rs. 1 lakhs Upto Rs. 75,000/ Note: 1. The officers may award such quantities upto 10% of the quantities stipulated in the Agreement in respect of work below plinth level and upto 5% in case of work above plinth level. Their powers to award such quantities shall further be restricted to the monetary limits mentioned above. 2. The work below plinth level will generally mean only those items which are required to undergo variations due to soil conditions or such unknown factors which could not have been foreseen earlier, while framing the detailed estimates. 3. These powers shall not be utilised concurrently. 4. It will be the responsibility of Sanctioning Authority to ensure that the status of the accepted tender does not change due to award of such enhanced quantities.

Old clause
L.6

New Clause
EW6

Head
Accord technical sanction for extra and substituted items.

Authority
Level I Level II Level III

Extent of powers
Full powers. Upto 10% of the value of over-all contract and further subject to a ceiling of Rs. 10 lakhs/ s for all items. Upto 10% of the value of over-all contract and further subject to a ceiling of Rs. 3 lakhs for all items. Note: These powers may be exercised for all items whether provided or not in the Agreement or Schedule of rates. Upto 10% of the value of over-all contract and further subject to a ceiling of Rs. 50,000/ for Schedule & Agreement items and Rs. 25,000/ for other items. Note: 1. These powers may be exercised concurrently. 2. The exercise of these powers shall further be subject to the policy guidelines and instructions of the corporation. 3. These powers will be exercised where no FE is involved and the total cost of executed work falls within the powers.

L7 EW7 Signing of work order / contracts / certification of invoices for payment.

Level-I/ E7 E.6 E.5 E.4 E.3 E.2 E.1

Full powers Upto Rs.10 crores Upto Rs.5 crores Upto Rs.100 lakhs Upto Rs.50 lakhs Upto Rs.25 lakhs Upto Rs.7.5 lakhs

Old clause
L.8

New Clause
EW8

Head
Purchase of various types of building materials by Civil Engineers and Signing of Supply order thereof.

Authority
Level IA Level IB Level IC Level-ID/IE Level II Level-III E5

Extent of powers
Upto Rs. 100 lakhs in each case Upto Rs. 50 lakhs in each case Upto Rs. 25 lakhs in each case Up to Rs.15 lakhs in each case Upto Rs. 10 lakhs in each case Up to Rs. 3 lakhs in each case Up to Rs.1 lakh in each case Note: 1. Normal purchase procedure shall be followed while exercising these powers. 2. All purchase shall be against sanctioned estimates for which administrative approval and expenditure sanction of Competent Authority exist. 3. The Engineer would be empowered to purchase all types of building materials for civil works except cement and steel which will be purchased by them only in emergency. They can however, request the Materials Management irrespective of the above powers to make purchase for them in cases where purchase can be deferred and long range advance planning is possible. 4. The word "Building materials" includes all type of materials required to carry out work including all tools and plans implements etc.

POWERS OF FIELD PARTY CHIEF

FP. Powers of Field Party Chief

Old clause H.1 New Clause FP1 Head Administrative approval and Expenditure sanction in respect of repairs of vehicles including sanction for purchase, fabrication and manufacture of parts. i. Light Vehicle ii. Heavy Vehicle iii. Field Party Equipment Miscellaneous Contingent Expenditure. Sanction and purchase of sundry consumable items of expenditure upto Rs. 1000/ in each case subject to annual ceiling as under: i. Geological party ii. Seismic Party iii. Other parties including GM/Shallow Drilling Purchase of POL, Stores & spares against expenditure sanction accorded by competent authority for field season, as also off season Hiring of camping grounds i. Seismic Party ii. Other Parties Payment of freight charges Payment of compensation for damage to crops, fields and houses during seismic operations Entertainment of distinguished guests Local purchase of stores and spares and spares including capital items, without reference to Materials Management To engage casual labour Authority On Single Tender (on each occasion) Rs. 5000/ Rs. 10,000/ Rs. 5,000/ Extent of powers On Limited Tender (on each occasion) Rs. 10,000/ Rs. 20,000/ Rs. 10,000/

H.2

FP2

H.3 H.4 H.5 H.6 H.7 H.8

FP3 FP4 FP5 FP6 FP7 FP8

25,000/ 1,50,000/ 25,000/ Full powers in accordance with purchase procedure.

H.9

FP9

Rs. 50,000/ p.a. Rs. 10,000/ p.a. Full powers as per actual requirements for carriage by goods/passenger train and also by road, where transportation by road is cheaper or is considered necessary in view of the sophisticated or fragile nature of the equipment. Upto Rs. 10,000/ in each case subject to the condition that the amount of compensation payable has been assessed by the concerned Revenue Authorities. Not exceeding Rs. 40/ per head and ceiling of Rs. 1000/ p.m. Limited Tender: Upto Rs. 5,000/ in each case with an annual ceiling of Rs. 50,000/. Single Tender : Upto Rs. 1000/ in each case with an annual ceiling of Rs. 10,000/. As per requirements of approved work programme and in accordance with instructions on the subject. Note: While implementing the party programme, RM-Geophysical Services shall lay down the number of casual mandays permissible to each party for the entire field season, indicating its beginning and closing dates. Labour should be engaged upto daily wage rates as approved by Local Revenue Authorities, subject further to such conditions as are laid down by Competent Authority from time to time.

BDP for HR

HR BDP Authorities HR-I 1) Asset Managers 2) Basin Managers 3) Heads, Regional Offices 4) Chiefs of Services (Drilling, Well, Logging, Engineering, Geophysical) 5) Heads of KDMIPE, IDT, IOGPT, IEOT, IRS, IMD, IPSEM. 6) Chiefs of a) Business Developmen, JV and Marketing b) Safety, Health and Environment c) Info-Com Services d) Materials Management e) Corporate Planning, Projects and Planning f) EM, TA and QA. g) Employee Relations h) Human Resource Development i) Offshore Logistics j) JV-PSC k) Vigilance l) Security m) Corporate Affairs n) Medical Services HR-II 1) Block Managers 2) Surface Managers 3) Sub-Surface Managers 4) Heads of Services (Drilling, Well, Logging, Engineering, Geophysical) 5) Head of GEOPIC 6) Head, Support at Assets/ Basins/ Plants 7) Head, Regional Labs 8) Head, RTI, Mumbai 9) In-charge, HR & ER at Regional Offices 10) All In-charges under Chief ER/HR at HQ HR-III Executives reporting directly to HR-I and HR-II and positioned by Corporate Office, other than those listed under HR-II; e.g. - Head, SHE at Assets/Basins/ R.O./Plants - Head, Specialist Pool - Head, Bid Monitoring Group - Head, Database; etc

o) p) q) r)

Legal Services Commercial Internal Audit Company Secretary s) Performance Management &Benchmarking t) Exploration and Development Technology

1. Head, EXCOM 2. Head Plants-Uran and Hazira 3. Head, Exploration & Development Directorate 4. Heads of Services at Mumbai.

Old Clause

New Clause

Items Authority Extent of powers

Administrative Powers: PM. Powers of Personnel Management

F.1

PM1

Appointment & Promotion to

C&MD Director (HR)

E5 & above E1-E4 Note: This power shall be exercised in consultation with concerned Director. E0, Class-III (including S level) & class-IV employees. NOTE: Power to issue notification/advertisement for direct recruitment and approval of nominees for composition of selection committee shall be vested in the Appointing/Promoting Authority. Maximum upto 5 advance increments. Financial concurrence required.

HR-I HR-II

F.2

PM2

Advance increments on initial appointment.

C&MD.

NEW

PM3

Note: 1. These powers shall be exercised keeping in view the policy guidelines, instructions on the subject and in consultation with concerned Director/ Director (HR). 2. However, concurrence of finance shall be dispensed with where advance increment(s) is based on recommendations of the Selection Committee. 3. This provision is not applicable in cases where pay protection is given as per Companys policy/instructions. Pay fixation on promotion In-charge HR/ER Full powers. Financial concurrence required.

Old Clause

New Clause

Items Authority Extent of powers

F.4

PM4

Posting and transfer

Controlling Officer

Full powers in respect of unionized employees under his/ her administrative control, for reassignment within the same unit, same location, same headquarter and within same discipline. In respect of executives under his/ her administrative control for reassignment within the same unit, same location, same headquarter and within same discipline as follows: E.3 : Full powers. E4/E5: With the concurrence of concerned Corporate/ Service Chief. E.6 : Director concerned.

HR-I

HR-I of transferee unit

Full powers for inter-unit transfer of employees of E.0 and below . This power is to be exercised with the concurrence of the Head of the unit to which transfer is proposed.

Director (HR)

Full powers for executives up to E4 for inter-station transfers and posting in consultation with the Director concerned. E5 & above

C&MD

Old Clause

New Clause

Items Authority Extent of powers

F.5

PM5

Training/Seminars/Confer ences in India.

HR-I

F.6

PM6

Waiving recovery of the cost of training Relaxation in age, experience, test, etc. for recruitment; including departmental candidates and secondary work force (term based employees, Contract, contingent/ casual workers) and Dependent of Deceased employees. Approve forwarding of applications for jobs outside the Corporation.

Director (HR)

Powers to nominate employees under the administrative control for training courses and seminar/conferences within the area of jurisdiction (provided course etc. is related to ONGC). Further provided that the course fee per participant in the external programme is not more than Rs.5000/-, and overall expenditure is within the budgeted amount. All other proposals for nominations such as Training programmes/ conferences not linked to ONGC or being organized at places not within the jurisdiction or where the course fee per participant is more than Rs.5000/- to be forwarded to Director (HR) through IMD. Full powers with concurrence of Finance. Full powers. Full powers in case unionized categories. of

F.7

PM7

C&MD Director (HR)

F.8

PM8

Director (HR)

Full powers in respect of employees of E6 and above levels in consultation with Director concerned except where person is under bond. Full powers in respect of employees up to E5 level except where person is under bond.

HR-II (not below E.7)

Old Clause

New Clause

Items Authority Extent of powers

F.9

PM9

Clearance of probation Concerned Director Interim HR-I HR-II HR-III

Full powers in respect of:E.7 & above. E.1 to E.6 E.0 Unionized employees.

Final

Appointing/Promoting Authority

Full powers NOTE: Wherever the Interim/Final probation is not to be cleared due to Vigilance/D&A or any other reasons, the case will be put up to the authority competent to clear the Final Probation. Full powers. As per employment assistance scheme. Full powers. The case must be referred to Chief ER if gratuity is being withheld for any reason(s) Note: Gratuity will be sanctioned subject to: 1. Financial concurrence; and 2. Clearance of vigilancedisciplinary cases. Full powers , subject to Vigilance/D&A clearance. Full powers subject to Vigilance/D&A clearance Full powers as per policy.

NEW F.10

PM10 PM11

Extension of probation Employment assistance to dependents of deceased employees. Grant of Gratuity

Appointing Authority Chief ER

F.11

PM12

In- charge HR/ER

F.12

PM13

NEW

PM14

Grant of NOC for obtaining passport/ renewal of passport. Permission for private foreign visit Sanction or reimbursement of fee for membership of professional Institutions. Sanction increments/ incentive for acquiring higher qualifications.

In- charge HR/ER

HR-I

PM15 N E W

I/C HR-ER.

PM16

I/C HR-ER

Full powers as per policy.

Old Clause

New Clause

Items Authority Extent of powers

PM17

PM18 N E W

Sanction incentive/ personal pay for adopting small family norms, including special casual leave. Acceptance of dependency declaration. Permission for pursuing higher studies

I/C HR-ER

Full powers as per policy.

I/C- HR/ER

Full powers as per policy.

PM19

I/C-HR/ER

PM20

Issue of the merit certificate to employees Any other establishment matter not covered above

HR-I

PM21

I/C HR-ER

Full powers on the recommendation of Controlling Officer, as per policy. Full powers as per companys instructions/ policy. Full powers as per companys policies/instructions.

AL: Leaves- Grant thereof B.1.1 & 1.8 AL1 Leave: CL/RH;EL,HPL, Station Leave permission. Controlling Officer Full Powers as per Leave Rules. Note: Leave cannot be claimed as a matter of right. An authority sanctioning leave to a subordinate shall make alternate arrangements to ensure that work does not suffer. In case the employee does not resume duty on expiry of authorized leave, the case must be followed up by the Controlling officer as per laid down procedure. In-charge HR/ER must be consulted for the follow up action. Full powers , with concurrence of IC-HR/ER

B.1.5

AL2

Acceptance of certificate of medical fitness on resumption on duty. Maternity/Paternity Leave, EOL, Quarantine and Leave Not Due. Encashment of leave.

Controlling Officer

NEW B.1.7

AL3 AL4

In-charge HR/ER In-charge HR/ER

Full powers as per medical advice, wherever applicable. Full powers except for leave encashment on separation when financial concurrence and Vigilance/D&A clearance must be obtained. Case must be referred to Chief,ER whenever leave encashment on seperation from the company is not being allowed.

Old Clause

New Clause

Items Authority Extent of powers

B.1.4

AL5

Special Casual Leave

In-charge HR/ER

B.1.2

AL6

Grant of Accident and Disability Leave

HR-I

B1.6 B.1.9

AL7 AL8

Recall from leave Study leave and /or extraordinary leave for pursuing studies

HR-I Director (HR)

Full powers subject to exigencies of work and as provided under the Leave Rules; Full Powers upto 90 days in accordance with the Leave Rules, with concurrence of finance & HR/ER Full powers, subject to exigencies of work. Full powers in consultation with Director concerned, in accordance with Leave Rules. Note: The case should be referred to CMD when there is divergence of views.

TA- Travel TA1 Approval of outstation journey on tour Tour within the area of administrative jurisdiction. Controlling officer, not below E.6 Controlling Officer, not below E.4 Full powers.

Full powers.

B.2.1 B.2.7

TA2

Sanction of traveling allowance/TTA (including Octroi), Sanction reimbursement of cancellation of tickets purchased for authorized journey .

Controlling Officer

Full powers as per TA rules.

B.2.9

TA3

Controlling Officer

Full Powers with the concurrence of HR/ER and Finance. NOTE: These powers can be exercised by self-certifying officers, in their own cases also.

B.2.2

TA4

Authorize travel by Air on tour for those not eligible to travel by air Authorize travel by air for 14/28 days on/off duty personnel

HR-I ( not below E.7)

B.2.2.1

TA5

HR-I

Full powers in emergencies in respect of officers and staff under their administrative control. Full powers in emergencies such as riots, bandhs, floods, etc.

Old Clause

New Clause

Items Authority Extent of powers

B.2.3

TA6

Allow traveling allowance for a journey on official duty, made during leave or while proceeding or returning from leave. Authorize travels in an individual case, by a route other than the shortest or the cheapest Sanction daily allowance at full rates in excess of normal limits prescribed under the T.A. Regulations. Permit extension of the prescribed time limits within which the members of an employees family traveling separately on transfer, may be treated as accompanying him, in individual cases, under special circumstances. Decide that a route, which is not the shortest or the cheapest shall be treated as the shortest route. Sanction LFA Availment/ encashment & Holiday Home.

HR-I

Full powers in respect of officers and staff under their administrative control for reasons to be recorded.

B.2.5

TA7

HR-I

Full powers , reasons to be recorded.

B.2.6

TA8

Director concerned.

Full powers upto 60 days for special reasons to be kept on record.

B.2.8

TA9

HR-II

Full Powers beyond 6 months and upto 1 year.

B.2.4

TA10

Chief ER

Full powers with concurrence of finance.

B.3.1 & 3.4

TA11

Controlling Officer

Full Powers as per policy.

B.3.2

TA13

Permit extension of the time limit prescribed for performing return journey by members of family of an employee, traveling separately on LFA.

In-charge HR/ER

Extension up to the period of six months in accordance with the instruction on the subject. Extension beyond 6 months upto one year. Full powers.

HR-II

B.3.3

TA16

Waiver of requirement for supporting vouchers in individual cases.

HR-III

Old Clause

New Clause

Items Authority Extent of powers

CE- Children Education B.5.1., 5.2, & 5.5 CE-1 Reimbursement of i) tuition fees and/or Computer fees. ii) conveyance expenditure for schoolgoing children. iii) claim on hostel subsidy. iv) journey fare for children. Grant of merit scholarship Meritorious award to eligible children of employees Controlling Officer Full powers In accordance with Children Education Allowance Scheme and other related instructions on the subject.

B.5.3

CE2

I/C HR/ER

B.5.4

CE3

In- charge HR/ER /HR-II

Full powers in accordance with the Merit Scholarship Scheme. Full powers in accordance with the instructions on the subject. And with the concurrence of Finance.

CA- Conveyance Allowances B.6.1 CA1 Reimbursement of expenditure on conveyance(CMRE) Controlling Officer Full powers.

B.6.2

CA2 Sanction expenditure on Conveyance Subsidy In-charge HR/ER

Full powers in accordance with the conveyance subsidy scheme.

MC- Medical claims B.4.1 MC1 Countersign medical reimbursement claims of employees Controlling Officer Full powers

Old Clause

New Clause

Items Authority Extent of powers

B.4..2

MC2

Sanction in individual cases, under special circumstances, reimbursement of medical expenses in relaxation of the Medical Attendance Rules.

Director (HR) Chief ER

As per actuals Upto Rs 1.00 lakh in each case. Upto Rs 50,000/- in each case. Upto Rs. 10,000/- in each case.

HR-I

Head, Support in Assets, Basins, Plants, institutes, I/C HR/ER in RO, I/C Admn at HQ

I/C-HR/ER

Upto Rs 5,000/- in each case. Note: i) These powers shall be exercised in consultation with Medical Authorities and concurrence of Finance. ii) If the treatment is to be taken abroad then the approval of C&MD, Director(HR) and Director (F) will be required and followed by concurrence of Ministry of Health. Full powers with the concurrence of finance and recommendation of the Medical authority and in accordance with the instruction on the subject.

B.4.3

MC3

Sanction of expenditure on artificial appliances.

In- charge HR/ER /HR-III (not below E.5 level)

NEW

MC4

Permit second escort in emergent condition of patient.

HR-I

Full powers with concurrence of Chief, Medical Services,. Quarterly report to Director(HR).

OT : Overtime Allowance B.7.1 OT1 Sanction overtime allowance to staff. HR-III not below E-6 Full powers in accordance with the orders on the subject.

Old Clause

New Clause

Items Authority Extent of powers

AD- Advances and Loans B.8.1 & 8.6 AD1 All interest free advances And request for refundable advance from Contributory Provident Fund. Advance of pay to officers proceeding on approved training abroad. Controlling Officer Full Powers In accordance with the orders on the subject.

B.8.2

AD2

Controlling Officer

B.8.3 B. 8.4 B.8.5

AD3

Conveyance Advance

I/C HR/ER/HR-III (not below E.5) I/C-HR/ER (not below E.5 level) I/C-HR/ER

AD4

House building advance

B.8.8

AD5

Relax the condition of purchase of conveyance beyond the normal period of 1 month from the date of drawl of advance. Sanctioning/Investigation of claims of employees to arrears of pay and allowances, increment or in respect of any other underpayment which has remained in abeyance for a period exceeding 1 year from the date of the claim was due.

Full Powers as may be decided, limited for the period of overseas training. Concurrence of HR/ER required. Full Powers in accordance with the orders on the subject. Full powers in accordance with the orders on the subject. Upto one additional month beyond the normal period of one month, in exceptional circumstances.

B.8.9

AD6

HR-I

Full powers to sanction/ investigation in respect of claims not more than 6 years old relating to officers and staff under his administrative control. This will require concurrence of associated finance.

CD- Conduct C.1.1 CD1 Permit acceptance of employment by a member of an employee's family, in a company or firm, with which the employee concerned has official dealings. Permit conducting or participating in the editing or management of any newspaper or other periodical publications. HR-I Full Powers. Report to Board in respect of E.7 & above level executives and to EC for E.6 and below.

C.1.2

CD2

Director concerned.

Full Powers, provided not in conflict with the interest of the organization or the job assignment.

10

Old Clause

New Clause

Items Authority Extent of powers

C.1.3

CD3

C.1.5

CD4

C.1.6

CD5

NEW

CD6

Permit publication of a book or contribution of an article to a book/ periodical publications/ newspaper, or participation in public forum including media; radio/telecast related to ONGC, or its business. Permit undertaking of activity outside the organization for which an honorarium is offered. Permit any transaction concerning immovable or movable property with a person or firm, having official dealings with the employee or his subordinate, Permit transaction concerning immovable or movable property as stipulated in CDA Regulations

Director concerned.

Full Powers.

HR-III (not below E.5)

Full Powers.

HR-I Director (HR)

Full Powers upto E-6 Full powers

I/C-HR/ER.

Full powers for officers upto E-6 level Full powers

Chief-ER

LA: Powers of Administration for Legal Affairs & Secretarial Affairs: NEW LA1 Power to institute, defend, sign plaints, written statements, applications, affidavits, legal and other documents to be filed Courts, Civil, Criminal and/or consumer forum etc. relating to ONGC, share holders, investors and/or under the provision of the Companys Act, 1956, other inactments listing agreemetns, regulations and guidelines issued by SEBI, Stock Exchanges and/or other statutory bodies/authorities Execute and sign contracts and agreements including contracts and agreements for sale of products, the prices in respect of which have been approved by the competent authority. Chief Legal Services/ Company Secretary (in respect area of function) or as delegated by them Full powers.

D.1

LA2

AM/ BM/ Plant Mgrs/ Chief of Buss. Dev., JV & Mkt./ Chief JV(PSC) Level-II (In above entities) Level-III (in above entities)

Full Powers

Upto Rs. 5 crs Upto Rs. 1 cr.

11

Old Clause

New Clause

Items Authority Extent of powers

D.2

LA3

D.3

LA4

LA5

Note for LA2: 1. These powers shall be exercised in respect of contracts and agreements concerning their respective sphere of functions and subject to the conditions that: a) The competent authority has approved award of work. b) The contract has been vetted from technical, financial and legal angles by appropriate authorities. c) Terms and conditions of contract have prior approval of competent authority 2. The authorities in the disciplines of Materials, Marketing, the Engineers, the Technologist and Scientists shall exercise such enhanced powers in their own sphere of duties as may be delegated to them by the competent authority from time to time under the respective items of powers. 3. Not withstanding whatever is stated above, the Company Secretary shall have full powers to execute and sign all contracts and agreements on behalf of the Corporation in all cases subject to fulfillment of 3(three) conditions given in note 1 above. 4. C&MD may, at his discretion, authorise the signing of Contracts/Agreements of any value to any officer. However, for contracts above Rs. 10 crores such delegation should be to an officer not below the level of E-7. Authorize a subordinate Level-II /Corporate Chiefs/ Any of these authorities may officer to operate a Service Chiefs. authorise an officer not contract/agreement and below the level of E.2 to also to execute power of operate a attorney contract/agreement executed and signed by himself. Refer a dispute for Level-I/Corporate Chiefs/ Full power for reference as arbitration. Service Chiefs. well as for appointment of arbitrator, from the panel of arbitrators, duly approved by HQs. and accord sanction and authorize payment of their fee in consultation with associated legal and finance Note for LA4 : The panel of arbitrators prepared by Chief , Legal Services shall consist of the persons of unquestioned integrity, with acknowledged expertise in the field and should have approval of the Director (F) and the C&MD. Write-off of losses under Level-I Up to Rs.5 lakhs in each head materials, book case subject to pre-audit debts, claims, recoverable and financial Review. and as advances Report to Board/EC every quarter.

12

Old Clause

New Clause

Items Authority Extent of powers

D.4

LA6

Settle a disputed claim ( In arbitration/court of proceedings) under legal or solicitors advice, outside Court of Law.

Level-I

Upto Rs. 50 lakhs in each case. Upto Rs 20 lakhs in each case. Upto Rs 10 lakhs in each case. NOTE: The power shall be exercised after pre-audit review or on the recommendations of an empowered committee consisting of finance, user department and another department representatives. Quarterly report to Board or EC. Full powers.

Level-II

Level-III

D.5.1

LA7

Powers to engage/appoint attorneys, solicitors, advocates and counsels for and on behalf of the Corporation to appear, act, plead and conduct all cases or suits in civil and criminal courts/tribunals / statutory bodies/ quasi judicial bodies and accord sanction and authorize payment of their fees.

Chief, Legal Services/ Corporate Chief/Service Chiefs and Level-I In-charge HR/ER (not below E.5)

Upto Rs. 50,000/ in each case. In consultation with I/C Legal

NEW

LA8

Upto Rs.20,000/- in each case. (Finance concurrence required) Note: Financial concurrence is not required for engagement of advocate and also for payment of fee upto Rs. 20,000/ in each Powers to empanel Executive Committee Full powers. Schedule of advocates & solicitors fees of advocates & solicitors shall be fixed by Chief Legal Services in consultation with finance. NOTE: i)The panel shall be reviewed by Executive Committee every year based on their performance during the past year. ii) The review to be reported to the Board.

In-charge-Legal

13

Old Clause

New Clause

Items Authority Extent of powers

D.5.2

LA9

Power to engage /appoint Industrial Law/Labour Law Advisors/Attorneys/Solicit ors for and on behalf of the Corporation and to make payment therefor.

Level-I/ Chief ER./Company Secretary

Upto Rs. 50,000/ in each case.

In- charge HR/ER (not below E.5)

Upto Rs. 10,000/ in each case. In consultation with Legal Officer

D.6

LA10

NEW D.7

LA11 LA12

Note for LA7 to LA9: While appointing attorneys etc. under item LA6 to LA8 the authorities shall also keep in view the probable expenditure to be incurred in a case and accord sanction of all estimated expenditure in its totality. Powers to institute, Level-I/Company Secretary Full powers. defend legal (in respective area of proceedings (including function) filing of appeals.) Power to abandon the Director concerned Full powers with the case. concurrence of Finance. Full powers in respect of all Power to sign plaints, Level- II/Corporate Chiefs/ written statements/ Service chiefs/ matters falling under their applications, affidavits In-charge HR/ER control and provided the and other documents to document has been vetted be filed in courts/ by Law Department. tribunals/ statutory bodies/ quasi judicial bodies and arbitration proceedings and permit an employee of the Corporation to sign and file an affidavit. Authorize signing of Head, Support/ I/C HR/ER Full powers, but not below Letters of Authority under E.2 level executive. Industrial Disputes Act in Conciliation/Adjudication cases. Note for LA12 & 13 : Authority shall not be given under this item to an officer below the level of E.2 The letter of authority to be issued shall specify clearly the limits within which such authority should be exercised. Vetting of surety bonds, E.1 ( legal) Full powers. mortgage deeds, hypothecation deed and agreements from the employees of the Corporation in respect of advances, loans etc., sanctioned to them and fidelity guarantees furnished by the employees of the Corporation as per prescribed procedure.(other than standardized proforma)

D.9

LA13

D.10

LA14

14

Old Clause

New Clause

Items Authority Extent of powers

D.11

LA15

D.12

LA16

New Cl.

LA17

New Cl.

LA18

Power to sign and verify income tax returns/documents to be filed in Tribunal/Income Tax department and to plead cases at all levels for and on behalf of the Corporation. To sanction expenditure on Court fees and miscellaneous court expenses including stamp papers and Clerkage. Powers to sanction misc. expenses relating to arbitration proceedings including expenses of venue , stay of arbitrators/ advocates Acceptance of disputed claims (based on Court judgement, arbitration award and OEC award).

In-charge-F&A

In-charge of F&A may authorise an officer not below E.2 to exercise these powers.

In-charge HR/ER/ Incharge Legal (not below E.4).

As per actual.

Level I/Chief Legal at HQ. In-charge HR/ER/In-charge Legal (not below E.5)

As per actual. Up to Rs.10,000 per case.

Level-I/ Respective Corporate Chiefs for HQ.

Upto Rs. 1 cr. In each case.

GA: Powers of General Administration : E.1.a GA1 Fix norms of accommodation & office furniture Executive Committee Full powers.

E.1.b

GA2

Fix norms for kits and liveries Fix norms for residential telephones Permit use of office furniture at residence of senior officers. Allot residential accommodation to employees. Verify attendance of employees and to prescribe a system for verification of such attendance. Issue kits and liveries to eligible employees Engagement of Postal Courier services Sanction for excess telephone calls

Executive Committee

Full powers.

E.2 E.3

GA3 GA4

Executive Committee In- charge HR/ER

Full powers . Full powers

E.4

GA5

In-Charge, Estate I/C-HR/ER (dealing with estate) Controlling Officer

Full powers

E.5

GA6

Full powers.

E.7

GA7

Controlling Officer

Full powers as per prescribed norms Full powers. Full powers

E.8 E.9

GA8 GA9

In- charge HR/ER HR-I

15

Old Clause

New Clause

Items Authority Extent of powers

E.12

GA10

E.11

GA11

Retention of colony accommodation within prescribed norms Retention of colony accommodation beyond prescribed norms

I/C HR/ER (dealing with estate) I/C- Estate Director (HR)

Full powers

Full Powers

CO : Powers of Corporate Communications (CO): J.1 CO1 Empanelment of advertising /printing / communication agencies for PR related works. Sanction expenditure on: a. All types of advertisements of nonstatutory in nature Director (HR) Full powers

J2- J3

CO2

Chief C. C. HR-I In-charge CC at Assets/ Basins/ Plants /RO /Institutes/ Services/ Other Offices Chief C.C./HR-I In-charge CC at Assets/ Basins/ Plants /RO /Institutes/ Services/ Other Offices Chief C. C / HR-I In-charge CC at Assets/ Basins/ Plants /RO /Institutes/ Services/ Other Offices

Full powers Rs. 1lakh in each case Rs. 20,000 in each case

b. Statutory advertisements

Full powers Full powers

J.4

CO3

J.5 (a&b)

CO4

c. Design and printing of brochures /diaries/ house journals / publicity materials including displays/ banners/posters/ insignia/ photographyvideography and all types of multimedia production s. Sanction expenditure on souvenir and gifts items for presentation to persons with whom it is in the interest of the corporation to develop cordial relations. Sanction expenditure on refreshment/ banquets / entertainment to Press and other media representatives and also those with whom it is in the interest of the corporation to develop cordial relations and goodwill.

Full powers Rs. 5 lakh per annum.

Chief C.C../ HR-I In-charge CC at Assets/ Basins/ Plants /RO /Institutes/ Services/ Other Offices Chief C. C.

Full powers Rs. 2 lakh per annum.

Actual but limited to Rs.5 lakhs per annum. As per RH2(a) & (b) powers under hospitality. Rs.1 lakh per annum

HR-I

In-charge CC at Assets/ Basins/ Plants /RO /Institutes/ Services/ Other Offices

16

Old Clause

New Clause

Items Authority Extent of powers

J.6

CO5

Purchase / subscription to books /periodicals in print or electronic format including on line transactions

Chief C.C. /Level-I HR-I In-charge CC at Assets/ Basins/ Plants /RO /Institutes/ Services/ Other Offices HR-II HR-III /E.5

Full powers Rs.2 lakh per annum

Upto Rs. 1 lakh p.a. Upto Rs.50,000/- p.a.

J.7

CO6

Participation in exhibitions /trade fairs : I. International II. National III. Regional

C&MD Chief C.C./HR-I

Full powers Full powers for unit concerned subject to Rs.2 lakh on each occasion and a ceiling of Rs.10 lakhs in a financial year.

CO7

CO8

In-house celebration / events where employee participate Institutional Membership of Professional bodies

Chief C.C./ HR-I

Powers as per RW1(d) under Welfare & Grant-in-aid. Full powers As per actual but limited to Rs. 1 lakh per annum.

Chief CC HR-I

17

Old Clause

New Clause

Items Authority Extent of powers

MO- Powers of Medical Officers K.1 MO1 Purchase of medical stores, including medicines and pharmaceutical items from reputed/Standard manufacturers or their authorized dealers at hospital rates. Chief- M.S. for HQ. Upto Rs. 5 crores p.a.

In-charge Medical

Upto Rs. 50 lakhs by ICMedical not below E.6 level where ONGC Hospitals are functioning such as Panvel and Sibsagar.

Up to Rs.20 lakhs per annum by an IC-Medical not below E.4 level. Wherever, the IC-Medical is not of the specified level, the power will be exercised by HR-I.

1. Bulk purchase on rate contract against annual requirement shall be made by the Chief Medical Officer on a centralized agency at bases or higher formations. 2. Medicines can be purchased on day to day indents on local suppliers only when medicines are not available in stock. K.2 MO2 Empanelment of local specialists and fixation of their consultations fees. Chief- MS I/C -HR/ER (dealing with Medical). Full powers Note: These powers shall be exercised in consultation with concerned In-charge Medical and with concurrence of finance.

K.3

MO3

Recognition of hospitals, nursing homes and diagnostic clinics. a. Where facilities provided and their rates are comparable at AIIMS.

HR-I/ Chief Medical Services

Full powers in consultation with the concerned Incharge -Medical and with concurrence of finance. Full powers with concurrence of finance at HQ.

Director (HR) b. Where facilities and their rates are superior to those of AIIMS. Recommending an artificial appliance. Refer a patient to specialist for consultation /treatment

K.4 K.5

MO4 MO5

In-charge -Medical/ In-house Specialist. In-charge -Medical/ In-house Specialist.

Full powers Full powers

18

Old Clause

New Clause

Items Authority Extent of powers

MO6

Approval reference station

of medical outside the

I/C Medical not below E5

Full powers Note: Where no in-charge of medical of appropriate level is posted, HR-I/Head of Unit will exercise this power in consultation with AMA. Full powers in each case. Full powers on recommendations of Medical. the I/C-

K.6

MO7

Sanction medical advance in case of an emergency

Chief-Medical Services AM/BM/Plant Managers/ Head of Institutes/ Corporate Chiefs/Service Chiefs etc. ( other than HQ) Head, Support- Asset, Basin, Plants/ Institutes/ Head-RO, I/C Admn, HQ

Rs.25,000 in each case on the recommendation of I/c, Medical

I/C, Medical

E.10

MO8

Appointment of doctors on contractual basis. (Part time or full time)

Director (HR)

Rs 10,000/- in each case Note: Keeping in view guidelines and instructions on the subject Full powers on the recommendations of Chief Medical Services.

19

Powers of HR Management 1. The powers of HR are to be exercised by the Controlling Officers and other specified authorities (levels) in respect of all the employees of establishments they head.

1(a). Controlling Officer means an officer not below the level of E.2 and immediately above the concerned employee to whom the latter reports for work. Officers at E.6 and above levels will be self-Certifying Officers for the purpose of T.A. and other personal claims. 1(b). Levels for exercising the powers indicated as HR-I, HR-II, HR-III are specified in the Annexure. Levels I, II and III refer to authorities of BDP, circulated vide O.O. No. ONGC/CS/BDP/2002 dated 1st January, 2002. 1(c). I/C-HR/ER means the in charge of HR/ER function at Assets, Basins, Plants, Regional Offices, Services and other offices and In charge-Establishment or InCharge-Administration with Chief-ER at HQ. 2. While exercising these powers, the authorities will follow the existing Rules, Regulations and instructions on the subject. These powers are of an administrative nature and shall not require concurrence of finance, unless otherwise specifically mentioned. Concurrence of HR/ER, where specified will be needed. A senior officer can exercise the power delegated to a junior officer, whenever required, in respect of employees falling under Administrative Control and chain of command.

3.

4. 5.

The items not covered in this BDP shall be referred to Director (HR) for decision.