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Managing Projects Never Been Easier Project 2013 and SharePoint 2013

amonn McGuinness

Todays Webcast Description


1. Microsoft SharePoint 2013 with the new capabilities is an awesome platform for project collaboration. 2. Microsoft Project 2013 has a seriously improved two-way sync with SharePoint 2013. 3. This session will look and demo both a Project Management match made in heaven!

Before Survey/Poll - Reflection


Do you use SharePoint and / or Project Desktop to manage projects today?
1. No 2. Yes we use SharePoint for some projects 3. Yes we use Project Desktop for some projects 4. Yes we use SharePoint and Project Desktop synchronization on many projects

Presenter amonn McGuinness, BrightWork


emcguinness@brightwork.com

amonn McGuinness is the CEO of BrightWork. amonn has been on various Microsoft SharePoint advisory teams since 2000.
He has over 25 years of executive experience at various technology organizations including The Armed Services, The United Nations, and Digital Equipment Corporation. He received his MSc from Dublin City University, Ireland. Since 1991 amonn has been involved in various international process and project management standards and was a TickIT/ISO 9001 Lead Auditor and a Software CMM (Capability Maturity Model) Lead Assessor. At BrightWork, he has worked with organizations like Microsoft, Boeing, Eastman Kodak, Fedex, and the US Army assisting with the introduction of very pragmatic project management practices and project offices.

Todays Agenda
Why SharePoint for Project Management? Using SharePoint 2013 out of the box Project 2013 the sync with SharePoint 2013 Free Resources (SharePoint Project Management Template & Collaborative Project Management Guide)

Today Microsoft Project Desktop Focus

www.microsoft.com/project

1. Why SharePoint for Project Management?

Here we go More Free Advice!

What is the Architecture of SharePoint?


3. Sites 4. Site Collections

2. Web Parts

1. Lists

How to manage projects simple version!


1. Processes (e.g. Goals, Tasks, Issues, Risks, etc.) 2. Reports (e.g. Open Work, Overdue Issues, Resources, etc.) 3. Constantly connect the people on the project to the processes 4. Evolve and mature the way you manage projects

What is the Architecture of SharePoint?


3. Sites
Projects

4. Site Collections
Portfolios

2. Web Parts
Reports

1. Lists
Process

Decide the Project Management Process

Create a Collaborative Project Site

Questions, Answers and Feedback Please!

2. Using SharePoint 2013 Outof-the-Box

Why do we need SharePoint?

1. Processes (e.g. Deliverables)

1. Processes (e.g. Deliverables)

1. Processes (e.g. Issues)

1. Processes (e.g. Tasks in WBS View Mode)

2. Reports (e.g. Timelines)

2. Reports (e.g. Calendars)

2. Reports (e.g. Notebooks)

2. Reports (e.g. All My Work/Tasks in one place)

Source: Microsoft SharePoint Team Blog: http://blogs.office.com/b/sharepoint/

3. Connect People to the Project (e.g. Newsfeeds)

Source: Microsoft SharePoint Team Blog: http://blogs.office.com/b/sharepoint/

3. Connect People to the Project (e.g. email, Alert, Project sync, Outlook sync, Excel export)

3. Connect People to the Project (e.g. Mobile access, including update and edit)

3. Connect People to the Project (e.g. Workflows)

3. Connect People to the Project (e.g. SkyDrive Pro)

Source: Microsoft SharePoint Team Blog: http://blogs.office.com/b/sharepoint/

4. Evolve Project Management

4. Evolve Project Management

4. Evolve Project Management

4. Evolve Project Management

4. Evolve Project Management

4. Demo including Free PM Template

Questions, Answers and Feedback Please!

3. Project 2013 The Sync with SharePoint 2013

Why we need Microsoft Project

Step 1: Open with Microsoft Project 2013

Step 2: Manipulate in Microsoft Project

Step 3: Save in Microsoft Project

Step 3: Automatically saves in SharePoint

Step 3: Task Lists in SharePoint is Updated

Step 3: Save the MS Project File in SharePoint

Two Deployment Options Available

www.microsoft.com/project

Demo Project to SharePoint Sync

Project 2013 Sync Update - 1


As before requires Project Professional 2013
Now deals with stuff it used to reject, e.g.
A space at the start of a Task Name Unsupported characters in the Task Name
characters like !=-(*&^%$ etc. all supported without issue

Very happy to say it now manages


Lead and Lag Relationships other than FS
SS, SF, FF

Project 2013 Sync Update - 2

Not Designed to Work with Project 2010

4. Free Resources (Templates and Guide)

Microsoft Project Website

Start Quick and Get Experience


For the things we have to learn, before we can do them, we learn by doing them. - Aristotle

Free SharePoint Project Management Templates (including Office 365)

53

Free SharePoint Project Management Templates

Download, Install and Setup

Including Project Management Leadership Style

Table of Contents from the Guide

Questions, Answers and Feedback!

After Survey/Poll Refection


Would you now consider using SharePoint and Project Desktop to manage projects?
1. No 2. Yes we will use SharePoint for many projects 3. Yes we will use Microsoft Project for many or all projects 4. Yes we will use SharePoint and Microsoft Project synchronized on many projects

Questions, Answers and Feedback!

Email: info@brightwork.com Americas: +1-617-357-9000 x 701

Visit our website: www.brightwork.com Europe/Intl: +353-91-514-492

Connect with BrightWork

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