Work Smart: Microsoft Word 2010

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About Microsoft Word 2010

Use this guide to learn about some of the new and improved features which are available in Microsoft Word 2010. To learn more about other new features in Microsoft Word 2010, go to http://office.microsoft.com/en-us/. Topics in this guide include: Understand Co-Authoring Use the Navigation Pane Use Polished Find Work with Translation Tools Understand Paste Live Preview Use Improved Text Effects Incorporate Screenshots Work with Additional Microsoft SmartArt Graphics

Understand Co-Authoring
In Word 2010, multiple authors can now edit a document at the same time, while seeing who is working on other sections. If changes are made by others, new additions and authors are highlighted so you know what change was made where and by whom.

Notes
Co-authoring features require Microsoft SharePoint Server 2010 or Microsoft Windows Live Skydrive . Content synchronization is controlled by the user. Your changes are available to others when you save your changes. Others get your changes when they save their file. You must be service-enabled, which means you must have rights to SharePoint Server 2010 or Microsoft Windows Live, and presence information requires Microsoft Lync 2010.

To See Who Else Is Editing the Document

To locate who else is viewing a document, view the colored icons indicating their online status alongside their display name.

Customization note: This document contains guidance and/or step-by-step installation instructions that can be reused, customized, or deleted entirely if they do not apply to your organizations environment or installation scenarios. The text marked in red indicates either customization guidance or organization-specific variables. All of the red text in this document should either be deleted or replaced prior to distribution

To See What Areas of a Document Have Changed

Document changes are highlighted so you can easily spot what has changed since you last looked at the document. You can turn the feature on and off by selecting the Review tab, and in the Tracking group, click Show Markup.

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This guide is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, AS TO THE INFORMATION IN THIS DOCUMENT. 2012 Microsoft Corporation. All rights reserved.

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Work Smart: Microsoft Word 2010

Get Started To Restrict Others from Making Changes
On the Review tab, in the Protect group, click Block Authors to prevent others from changing selected text.

To Browse Your Document

In the Navigation Pane: Click the Browse the headings in your document tab of headings and subheadings. Click the arrow view. to see a list

next to the heading title to expand or collapse the to

Click the Next Heading or Previous Heading arrows navigate to the next section in the document.

Use the Navigation Pane

You can use the improved Navigation Pane in Word 2010 to navigate through a structural view of a document to find your place, rearrange your document, and see who is co-authoring the document.

To Rearrange Your Document

In the Navigation Pane: Drag the heading up or down to rearrange your document. A horizontal bar indicates the drop location. OR Right-click on a heading to display a list of options such as promoting or demoting the heading level as illustrated.

To Display the Navigation Pane

Click the View tab, and in the Show group, select the Navigation Pane check box.

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This guide is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, AS TO THE INFORMATION IN THIS DOCUMENT. 2012 Microsoft Corporation. All rights reserved.

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Work Smart: Microsoft Word 2010

Get Started To Browse Pages in Your Document
In the Navigation Pane, click the Browse the pages in your document tab to see a thumbnail view of your document pages.

To Search Content for Text

In the Navigation Pane, in the Search text box, enter the text you want to search for, and Word 2010 starts searching for and highlighting matches. Matches are highlighted in the Navigation Pane and your document pages. Click the Next Search Result or Previous Search Result arrows to see the occurrences of the search term.

Note
When a document is shared with other users, icons appear in the Navigation Pane to indicate that another user is working in that area of the document.

Use Polished Find

With Polished Find, you can search for and find content by object type, including graphics, tables, charts, equations, footnotes, endnotes, and comments.

To Search Content by Object Type

Click the magnifying glass next to the Search text box to display options such as searching for graphics, tables, or equations in your document.

Note
You can also use the Find command, in the Editing group of the Home tab to access the Navigation Pane and search feature.

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This guide is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, AS TO THE INFORMATION IN THIS DOCUMENT. 2012 Microsoft Corporation. All rights reserved.

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Work Smart: Microsoft Word 2010

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Work with Translation Tools

Word 2010 Translation Tools include document translation, on-demand translation, side-by-side translations, and the Mini Translator.

On the Review tab, select Translate in the Language group, and then click Translate Selected Text to display the Research task pane with the translation results.

To Set the Translation Tools Default Language

Click the Review tab, select Translate in the Language group, and then select Choose Your Translation Language to set your preferred language, and then click OK.

To Use the Mini Translator

1
On the Review tab, select Translate in the Language group, and then click Mini Translator to toggle the feature on and off. With the Mini Translator feature turned on, point to a word or select a phrase and hover over it, the Mini Translator toolbar appears displaying the translation results.

To Translate Your Entire Document

On the Review tab, select Translate in the Language group, and then click Translate Document to display a side-by-side Machine Translation from Word using Microsoft Translator.

Note
Text for translation is sent over the Internet in unencrypted HTML format to a machine translation provider.

To Translate Text in Your Document

1
Select the text you want to translate.

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This guide is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, AS TO THE INFORMATION IN THIS DOCUMENT. 2012 Microsoft Corporation. All rights reserved.

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Work Smart: Microsoft Word 2010

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Understand Paste Live Preview

You can choose how information will be pasted into a Word 2010 document.

Paste Option icon

Description Keep source formatting Use destination style Paste as picture Paste as text only Link and keep source formatting Link and merge formatting Ink

On the Home tab, in the Clipboard group, click Paste, or use CTRL+V, to paste information into your document. The paste option control is displayed. to display the Paste Options mini toolbar. Click

2 3

Hover over each paste option to see a live preview of how the information you pasted will be formatted, and click to select the option of your choice.

Paste Live Preview provides context-sensitive options depending on the content being pasted. For example, if you are working with a table in Word 2010, paste options may include Nest Table, Merge Table, and Insert as New Row. The following table shows some of the more common paste options.

Tip
Paste Options are also available to you directly from the menu when you use right-click to paste information into your document.

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This guide is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, AS TO THE INFORMATION IN THIS DOCUMENT. 2012 Microsoft Corporation. All rights reserved.

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Work Smart: Microsoft Word 2010

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Use Improved Text Effects

In Word 2010, you can use new text formatting features such as shadow, glow, or reflection to highlight text, add emphasis, or improve the user interface.

To Insert a Screenshot
On the Insert tab, in the Illustrations group, click Screenshot. Select one of the icons under Available Screen Shots to insert a screenshot of any other the other windows you have open (browser window, other documents, and so on). Click Screen Clipping and then drag to select and capture a portion of the window you want added to your document.

To Apply Text Effects

1 2 3
Select the text to which you want to apply an effect. On the Home tab, in the Font group, click the Text Effects button . In the list box, select one of the preconfigured effects or use the options at the bottom of the gallery (Reflection, Glow, and so on) to define your own effect.

Once your screenshot is placed in the document, double-click on it, and then select from one of the following options in the Adjust group on the Format tab, under the Picture Tools tab.

Incorporate Screenshots
In Word 2010. you can use the Screenshot command to capture a picture of an item and paste it directly into your document. Once the graphic is inserted, you can adjust it to look more like your document.

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This guide is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, AS TO THE INFORMATION IN THIS DOCUMENT. 2012 Microsoft Corporation. All rights reserved.

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Work Smart: Microsoft Word 2010

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The following table shows more information about the Adjust group options in Picture Tools. Icon Description Click Corrections to adjust the brightness, contrast, or sharpness of the picture. Click Color to adjust the color of the picture, for example, to make a chart the same color scheme as your document. Click Remove Background to remove background from your screenshot, for example you want to keep the chart but do not want to include the words that originally wrapped around the chart.

In the Choose a SmartArt Graphic dialog box, select the type of SmartArt you want to insert in your document, and then click OK.

Use the Text Pane to add the text to your SmartArt.

Work with Additional SmartArt Graphics

You can use the new SmartArt graphics which are available in Word 2010 to create diagrams and to transform bullet point text into visuals .

To Add SmartArt to Your Document

1
On the Insert tab in the Illustrations group, click SmartArt.

Use the commands on the Design tab to change the layout or style of your SmartArt.

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This guide is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, AS TO THE INFORMATION IN THIS DOCUMENT. 2012 Microsoft Corporation. All rights reserved.

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Work Smart: Microsoft Word 2010

Get Started

For More Information

Getting Started with Office 2010 http://office.microsoft.com/en-us/help/fx100646671033.aspx

More Work Smart Content: http://microsoft.com/itshowcase

This guide is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, AS TO THE INFORMATION IN THIS DOCUMENT. 2012 Microsoft Corporation. All rights reserved.

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