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B
EFORE
 
THE
M
EETING
 
1.
arrange for a S
PEECH
 
TO
 
BE
E
VALUATED
;
2.
 procure the Certificates:
a)
‘Eligibility and Originality’ Certificates,
 b)
1
st
, 2
nd
and 3
rd
place Certificates;
3.
retrieve any Trophies from last year’s winners;
4.
 prepare a Table Topics style A
CTIVITY
to fill the gaps (e.g. when votes counted).B
EFORE
 
EACH
 
CONTEST
 1.draw for speaking positions;2.fill in the relevant Contest List on page 3 below;3.answer any questions about the rules;4.ensure the Timekeepers have timing sheets and understand their role;5.check that you know the correct pronunciation of any difficult names or titles;
6.
ensure that the Chief Judge briefs the judges
;7.
ask each Contestant to complete and sign an ‘Eligibility and Originality’ Certificateand give them to the Chief Judge.
 
(Only the Eligibility section needs to be completed for the ‘Evaluation’ Contest.)P
REAMBLE
 
APPLICABLE
 
TO
 
BOTH
 
CONTESTS
 1. Chief Judge: Introduce.2. Mobile phones:Ask for them to be switched off.3. Protests: Explain that any protest, by a Contestant or Judge, must belodgedwith the Chief Judge or yourself prior to theannouncement of the winners at the end of the meeting.‘I
 NTERNATIONAL
S
PEECH
C
ONTEST
 1. Timing. Explain:a) begins with the contestant’s first definite communication; b) lights at 5, 6 and 7 minutes - and that the red light will remainon until speech conclusion;c) a contestant will be disqualified if the speech is less than4 minutes 30 seconds or more than 7 minutes 30 seconds.2. Positions.List the order of the Speakers.Introduce each Speaker without comment in the sequence:
Speech no. ... Contestant ... Title ... Title ... Contestant 
.
 
Announce 1 minute’s silence after each speech.After the 1 minute (or longer if required) silence following the final speech:1.ask Counters to collect voting slips & timesheets;2.ask Counters and Chief Judge to leave the room to count the votes.B
REAK 
 Ensure the B
EFORE
 
EACH
 
CONTEST
duties (above) for the second contest happen duringthe break to avoid a delay after it.‘E
VALUATION
C
ONTEST
 
1.
Timing. Explain:a) begins with the Contestant’s first definite communication; b) lights at 2 minutes, 2 minutes 30 seconds and 3 minutes - andthat the red light will remain on until speech conclusion;c) a Contestant will be disqualified if the speech is less than 1minute 30 seconds or more than 3 minutes 30 seconds.2. Procedure. Explain:Contestants can take notes. After the speech all Contestantsleave the room and have 5 minutes with their notes. Then their notes are taken away and only returned to each Contestantwhen called upon to deliver their evaluation.3. Positions.List the order of the Evaluators.Introduce the S
PEECH
 
TO
 
BE
E
VALUATED
.Afterwards, ask all contestants to leave the room for 5 minutes to study their notes.Ask a Timekeeper to signal 3/4/5 minutes.Introduce an A
CTIVITY
to fill the 5
 
minutes.Call in and introduce each Evaluator without comment.Announce 1 minute’s silence after each Evaluation.After the 1 minute (or longer if required) silence following the final Evaluation:1.ask the Counters to collect ballot slips & timesheets;2.ask the Chief Judge and Counters to leave the room to count the votes;Introduce the A
CTIVITY
again whilst the votes are counted.
 
C
LOSING
D
UTIES
 Give to each Contestant a ‘Certificate Of Participation’.Announce winners in reverse order 
*
and give them their Certificates and trophies.Congratulate the Contestants who were not placed and thank all those who helped. N
UMBERS
 
FOR 
D
RAW
 ‘International Speech’ Contest List Name of Contestant Title
1234567
‘E
VALUATION
C
ONTEST
L
IST
  Name of contestant
1
of 00

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