LondonderryTownshipBoardofSupervisors MeetingMinutes November4,2013 7:00pm TheLondonderryTownshipBoardofSupervisorsheldtheirregularscheduledmeetingon Monday,November4,2013,attheMunicipalBuilding,783SouthGeyersChurchRoad, Middletown,Pennsylvania,beginningat7:00p.m.

Present: RonaldKopp,Chairman AnnaDale,ViceChairman BartShellenhamer,Member MikeGeyer,Member SteveLetavic,TownshipManager MyronStoner,FinanceDirector JeffBurkhart,ZoningOfficer BethGraham,OfficeManager MikeJohnson,GolfCourseManager WadeBurrell,PublicWorksDirector AndrewKenworthy,Engineer PeterHenninger,Solicitor AndyDoherty,Member

Absent:

CheckPresentation RalphDeSantispresentedachecktotheBoardofSupervisorsintheamountof45,009.00 whichwasraisedattheTMICharityGolfTournamentonAugust9,2013tobenefitthe LondonderryTownshipEmergencyServices. PublicInformationalMeetingOLSDS REGULARMEETING SalutetheFlag CitizensInputJanelleBrojakowski,3403FoxiannaRoad,Middletownconcerns regardingtheBogarConcreteplanttemporarilyrunningbehindherhouse. ApprovalofMinutesOctober7,2013 Mr.ShellenhamermotionedtoapprovetheOctober7,2013minutesaspresented,Mr. Geyerseconded. Motionapproved. ManagersReportSteveLetavic 2014BudgetUpdate Mr.Letavicrequestedamotiontohangthe2014budgetwithnoanticipatedtaxincrease. Mrs.Dalemotionedtohangthe2014proposedbudget,Mr.Shellenhamerseconded.Motion approved. $250,000TankerTruckGamingGrant th Mr.LetavicreportedthatonNovember13 heandBartShellenhamerwillbeinHarrisburgto defendthe$250,000grantapplicationforanewtankertruckforthefirecompany.

BoardofSupervisors November4,2013 PageNo#2 $1,000,000InfrastructureBankLoan Mr.LetavicreportedthathewillbedefendingthisloanapplicationinHarrisburgonNovember th 13 . Themoneyisintendedfortherepairof3bridges(BeagleRd.,HollendaleRoad& BraeburnRoad). $5,000,000PennWorksGrant Mr.LetavicexpectstohearaboutthePennWorksGrantduringthefirstquarterof2014. The moneywouldtakewater&sewerfromVineStreetwhereitterminatesnow,continuedown VineStreetandconnectouttoRte.230. NationalFish&WildlifeFederationGrant Mr.LetavicexpectstohaveananswerbytheendofNovember. Thefirstpartofthegrant wouldbeforastormwaterstudyanddesigntobedoneonthegolfcoursewiththeintentto recaptureandreusestormwaterthatcomesofftheback9.Thesecondpartofthegrant wouldbeforimplementation. RainGardenGrant Mr.Letavicannouncedthatwereceivedthegrant. Thisgrantwillfundtheplants,designand installationofaraingardenattheMunicipalBuilding.Thegradingandshapingwilltake placeinthefallandtheplantingwilloccurinthespring. DepartmentReports TreasurersReportMyronStoner Mr.Stonerrequestedapprovalofpaymentforthefollowingexpenditures: GeneralFund GolfCourseFund HMPG LiquidFuels Escrow FireCompany ICC $75,881.13 $43,182.12 $1488.00 $0 $3,509.66 $5,000.00 $0

Mrs.Dalemotionedtoapprovetheexpenditures,Mr.Geyerseconded.Motion approved. Code/ZoningReportJeffBurkhart FormalAcceptanceofWaiverRequestforWellIsolationDistance107IvyDrive Mr.BurkhartremindedtheboardoftheWellIsolationWaiverRequesttheyhadapprovedvia emailandaskedtheboardtoformallyaccepttheletterthisevening. Mrs.Dalemotionedtoacceptthewaiver,Mr.Shellenhamerseconded.Motionapproved. MunicipalOfficeBethGraham TownshipWebsite Weberadvertisingisputtingthelastminutetouchesonthewebsiteandwearehopingtobe livethisweek.

BoardofSupervisors November4,2013 PageNo#3 GolfCoursePhoneApp WeareworkingwithWeberAdvertisingtobecomeafeaturedcourseontwophoneapps (GolfNowandTeeTimes)sothatgolferswhohavetheappontheirphonewillget notificationsofavailableteetimesatSunset. ElizabethtownCollegeSeniorProject MandySheckard,EtownCollegeSenior,willbeusingSunsetGolfCourseasherSenior MarketingProject.Thegoalistosuccessfullymarketthegolfcoursetocollegestudentsand getthestudentscomingtoSunsettoplaygolfandhaveaplacetogatherwithfriendsina relaxedsettingawayfromschool. Stars&StripesSalute Fundraisingdiscussionsareunderwayandwehavestartedworkingonavideoaboutthe Stars&StripesSalutetouseasamarketingtoolinourfundraisingefforts. DaddyDaughterDance th Friday,October11 attheClubhouse,93dads&daughtersattended.Despitetheflooding thatnightitwasourbestattendancetodateandeveryonehadfun. PublicWorks WadeBurrell WorkCompletedOctober,2013 Completedweeklyroadchecksincludingcheckingsigns,stormwaterinlets,general roadconditions,andforpossibledebrisonroadwayscausingahazardtothe community. RespondedtoPennsylvaniaCallOnerequestsforinspectionsofundergroundutilities. Respondedtoroadpermitrequests,andissuednecessarypermits. Inspectedthefencelinearoundthedrivingrangeatthegolfcourse. Equipmentmaintenance. MowinBraeburnPark,TownshipOffice,LondonderryFireDept.,andLondonderrys propertiesonSwataraCreekRoad. ContinueddeckconstructionatSunsetGolfCourseClubhouse. MaintainedtreesandshrubsalongSwataraCreekRoad. Finishmowingroadsideswiththetownshipsflailmower. RemovetheflailmowerandinstallthearmmowerontheTownships6420Tractor. Prepareandinstallthetownshipssnowremovalequipment,testandmakerepairsin preparationforinclementweather. Attendedannualsafetytraining. PutnewreflectivemarkerpolesonSwataraCreekRoad. WorkScheduledforNovember,2013 CompleteconstructionofSunsetGolfCourseDeck. ContinuemaintainingtreesandshrubsalongSwataraCreekRoad.

BoardofSupervisors November4,2013 PageNo#4 Beginleafvacuuming. FenceLineCleanup

GolfCourseManagerMikeJohnson TotalgrossrevenuesforthemonthofNovemberwere:$25,439.32comparedto $24,969.88in2011.TotalgrossrevenuesYTDare$965,312.62comparedto $836,556.69in2011. WearecontinuingtomarketourGolfTeeSponsorshipProgramtoanybusinessor individualthatwouldliketoadvertisewithusonourgolfcourseteesignsaswellasin ourclubhouse. Wehavetheclubhouserentedout4timesinDecemberforprivateevents. ForthemonthofDecemberwewillbesendingoutallofourinformationregardinggolf outings,clubhouserentals,membershipsaswellasotherspecialstoourpastoutings, clubhouseguestsandgolfersthathaveplayedourcourse.Wewillcontinuetomarket thecoursethiswinterbyattendingEastandWestShoreChamberEvents,Harrisburg YoungProfessionalEventsaswellasattendingvariousothermarketingevents throughoutourarea. Sofarforthe2013golfseasonwehave79golfoutingsbooked,aswellas14 clubhouserentals. Wewillcontinuetocleanandwinterizeourgolfcartsfortheseason,oilchangesfilters etc Wewillbecleaningandpaintingtheclubhouseasneeded. AerificationProgram:Allgreensandteeboxes118.Aerified,topdressed,over seededandfertilized.Fairwaysandsurroundsinprogress. DiseaseandInsecticideProgram:Continuetoapplyproductstocontrolfallinsects anddiseases. TreeGrantProgram:ClosedoutfinalbudgetfortreerevitalizationgrantforSunset Park.23treesplanted.Speciesfollows: PinOak,RedBud,TulipPoplar,andHoney Locust. IrrigationSystem:RepairedfairwayfeedlineofHole6.Installed8'ofnew21\2"pipe. ReplacedinternalpartsofHole8sprinklerhead. SamandPaulwillbeattendingaTurfseminarsponsoredbyAgriumTechnologies laterthismonth. Areviewof2013andwhatproblemstheTurfindustryencountered willbethetopic. EngineersReportAndrewKenworthy HMGP Mr.KenworthyreportedthedemolitionoftheSagepropertyalongSwataraCreekRoadon th November11 . PAAmericanWater HRGcontinuestoworkwithPAAmericanWatertobringwatertothesouthsideofVine Streetbyearly2014. TownshipRoadEvaluation Mr.KenworthyreportedthatHRGhascompletedtheroadevaluationprioritizingfor repair,maintenance,replacement,etc.

BoardofSupervisors November4,2013 PageNo#5 SolicitorsReportPeterHenninger SwataraCreekRoadSagePropertyUpdate Mr.HenningerreportedthataTaxExemptionrequesthasbeenfiledwiththeDauphinCounty BoardofAssessmentAppeals. LytleFarmsAgreementmaybeinfrontoftheBoardinDecember. EMANoreport NewBusinessNone OldBusinessNone ExecutiveSession Mr.KoppadjournedtheregularmeetingtoExecutiveSessionat9:10pm. ExecutiveSessionadjournedat9:40pm. TheRegularMeetingreconvenedat9:41pm. Mr.Shellenhamermotionedtoadjournthe meetingat9:41pm,Mr.Geyerseconded.Motionapproved.