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BusinessLettersinEnglish



Businesslettersareformalpapercommunicationsbetween,toorfrombusinessesandusuallysentthroughthePostOfficeorsometimesbycourier.Businesslettersaresometimescalled"snail-mail"(incontrasttoemailwhichisfaster).Thislessonconcentratesonbusinesslettersbutalsolooksatotherbusinesscorrespondence.Itincludes:

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letter



memo



fax



email

Who writes Business Letters?

Mostpeoplewhohaveanoccupationhavetowritebusinessletters.Somewritemanyletterseachdayandothersonlywriteafewlettersoverthecourseofacareer.Business peoplealsoreadlettersonadailybasis.Lettersarewritten

from

aperson/group,knownasthe

sender

aperson/group,knowninbusinessasthe

recipient

.Herearesomeexamplesofsendersandrecipients:

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business«»business

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business«»consumer

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jobapplicant«»company

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citizen«»governmentofficial

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employey«»employee

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staffmember«»staffmember

Why write Business Letters?

Therearemanyreasonswhyyoumayneedtowritebusinesslettersorothercorrespondence:

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topersuade

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toinform

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torequest

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toexpressthanks

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toremind

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torecommend

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toapologize

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tocongratulate

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torejectaproposaloroffer

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tointroduceapersonorpolicy

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toinviteorwelcome

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tofollowup

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toformalizedecisions

Readthroughthefollowingpagestolearnmoreaboutthedifferenttypesofbusinessletters,andhowtowritethem.Youwilllearnaboutformatting,planning,andwritingletters,aswellashowtospotyourownerrors.Thesepagesaredesignedtohelpyouwritebusinesslettersandcorrespondence,buttheywillalsohelpyoulearntoread,andthereforerespondto,thelettersyoureceive.Youwillalsofindsamplesthatyoucanuseandalterforyourownneeds.

Business Letter Vocabulary

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attachment

extradocumentorimagethatisaddedtoanemail

blockformat

mostcommonbusinessletterformat,singlespaced,allparagraphs beginattheleftmargin

body

thecontentoftheletter;betweenthesalutationandsignature

bullets

smalldarkdotsusedtosetoffitemsinanunnumberedlist

certifiedmail

importantlettersthatsenderpaysextrapostageforinordertoreceiveanoticeofreceipt

coherent

logical;easytounderstand

concise

getstothepointquickly

confidential,personal

 private

diplomacy,diplomatic

demonstratingconsiderationandkindness

directmail,junkmail

marketinglettersaddressedtoalargeaudience

doublespace

formatwhereoneblanklineisleftbetweenlinesoftext

enclosure

extradocumentorimageincludedwithaletter

formal

usessetformattingandbusinesslanguage,oppositeofcasual

format

thesetupororganizationofadocument

heading

awordorphrasethatindicateswhatthetextbelowwillbeabout

indent

extraspaces(usually5)atthebeginningofaparagraph

informal

casual

insideaddress

recipient'smailinginformation

 justifiedmargins

straightandeventext,alwaysbeginsatthesameplace

letterhead

specializedpaperwitha(company)logoornameprintedatthetop

logo

symbolorimagethatidentifiesaspecificorganization

margin

ablankspacethatborderstheedgeofthetext

memorandum(memo)

documentsentwithinacompany(internal),presentedinshortform

modifiedblockformat

leftjustifiedasblockformat,butdateandclosingarecentered

onarrivalnotation

noticetorecipientthatappearsonanenvelope(e.g."confidential")

postage

thecostofsendingaletterthroughthePostOffice

proofread

readthroughafinisheddocumenttocheckformistakes

punctuation

marksusedwithinoraftersentencesandphrases(e.g.periods,commas)

reader-friendly

easytoread

recipient

thepersonwhoreceivestheletter

rightragged

formatinwhichtextontherightsideofthedocumentendsatslightlydifferentpoints(notjustified)

salutation

greetinginaletter(e.g."DearMrJones")

sensitiveinformation

contentinaletterthatmaycausethereceivertofeelupset

semi-blockformat

 paragraphsareindented,notleft-justified

sincerely

termusedbeforeanamewhenformallyclosingaletter

singlespaced

formatwherenoblankslinesareleftin-betweenlinesoftext

spacing

 blankareabetweenwordsorlinesoftext

tone

thefeelingofthelanguage(e.g.serious,enthusiastic)

transitions

wordsorphrasesusedtomakealetterflownaturally(e.g.

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Business letters in english

How to write a business letter correctly in English. A very useful book!

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Category:	How-To Guides/Manuals
Rating:	(2 Ratings)
Upload Date:	02/26/2008
Copyright:	Attribution Non-commercial
Tags:	Business Medical-Womens-Health Business Medical-Womens-Health (fewer)