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Microsoft Project

Microsoft Project

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Published by Pankaj Pinjarkar

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Published by: Pankaj Pinjarkar on Oct 28, 2009
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07/21/2013

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Information Resources
BeginningMicrosoftProject
Marshall School of BusinessUniversity of Southern California
 
Microsoft Project.docMay 21, 19972
INDEX
Basic Steps For Designing a Project..........................................................................................4Starting a New Project...............................................................................................................5Step 1: Set Project Defaults......................................................................................................5Table Entry and Gantt Chart View..........................................................................................6Table Entry.............................................................................................................................7Outlining.................................................................................................................................7Manipulating the Entry Table..................................................................................................7Step 2 - Task Entry....................................................................................................................8Purchasing Phase..................................................................................................................9Purchasing Phase Indention...................................................................................................9Demolition Phase...................................................................................................................9Construction Phase..............................................................................................................10Step 3: Linking (Controlling Task order).................................................................................11Linking the Phases...............................................................................................................12Dissolving Links....................................................................................................................12Adjusting the Timescale.......................................................................................................12Going to a Task....................................................................................................................12Adjusting Working Hours......................................................................................................13Telling Project to Use the “Home Project” Calendar.............................................................13More on Task Relationships.................................................................................................13Lag Time/Lead Time.............................................................................................................14Elapsed Duration versus Working Duration..........................................................................15Scheduling A Task To Start Or Finish Relative To A Specific Date......................................15Step 4:Creating a resource list..............................................................................................16Creating the Resource List...................................................................................................16Step 5: Assigning Resources to tasks.....................................................................................17Assign Fixed Costs...............................................................................................................19Step 6: Analyze/adjust project.................................................................................................20Project Duration....................................................................................................................20Methods of Shortening Task Duration:.................................................................................20Resource Allocation.............................................................................................................22Project Cost..........................................................................................................................23Step 7: Document Task Progress............................................................................................24Creating a Baseline..............................................................................................................24Recording A Project’s Progress............................................................................................24Using the Tracking Toolbar..................................................................................................25Exercise: Updating Tasks....................................................................................................26Printing & Reports....................................................................................................................28Printing the Current View......................................................................................................28Reports.................................................................................................................................28
 
Microsoft Project.docMay 21, 19973Microsoft Project is a project management program that can assist you in planning, organizing,scheduling, and managing the tasks necessary to complete a project. With it you can:
List each task necessary to complete a project in the order they should be performed.
Assign start and finish dates to tasks or let the program set them for you by you specifyingthe duration of the task.
Display the tasks graphically over a time line to get an overall view of the project.
Assign workers, contractors, and other resources to tasks and print their schedules.
Compute the hours and cost necessary to complete a task or the entire project.
Monitor a project’s progress and compare it to your original estimate.
Analyze such items as cost, hours, slack time, resource allocation, etc. using tables andgraphs.The picture below shows one of the many views available in Project. This view displays thename of the task on the left and is duration graphically on the right.Throughout this handout, we are going to use an exercise where we will remodel a bathroom.This will involve: scheduling tasks, purchasing materials, renting equipment, schedulingworkers, paying fees, assigning costs to tasks, and specifying the sequence that the tasksshould be performed in.The next page give you an overview of the steps we will go through in creating our or anyproject.

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