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Welcome
Welcome to the Explorer end user online help for Alfresco Labs 3. This version of the user helpincludes documentation on the tasks associated with Web Content Management (WCM).Select the topic you are interested in from the left pane to get started.
Getting Started
The Getting Started tasks enable you to set yourself up to work offline, familiarize yourself withthe user interface, and set up your user options.
Mapping an Alfresco space to a drive
Alfresco allows you to map a space to a drive on your computer, which allows you to work offline.Before you begin, you must know your computer name.A shared network drive (
network share
) is a folder on a network computer that you have mappedto a virtual drive on your own computer. If you have the correct permissions, working with fileson the shared drive is no different from working with files on your local drive. In exactly thesame way, Alfresco allows you to map a space to a drive on your computer. If you insert a fileinto any of the directories on the mapped drive and then refresh your browser, the inserted filewill also appear in the corresponding space. If you then delete the file in Alfresco, the file issimultaneously deleted from your mapped drive.This feature allows you to work offline. You can also keep several computers synchronizedusing Microsoft Briefcase.1.In Windows Explorer, click Tools > Map Network Drive.The Map Network Drive dialog box appears.2.In the Drive list, select an unused drive letter.3.In the Folder box, type:\\YourMachineName_a\alfresco\Users\YourSpaceName4.Select the Reconnect at logon check box.5.Click Finish.6.Type your user name and password when prompted.If you open the various directories, you will find that the contents are identical to thecontents of corresponding spaces in Alfresco, with a single exception: Windows Explorer has an additional item in each directory, __AlfrescoClient. This is a direct link to theAlfresco space that corresponds to the directory. If you click this link, a new tab or a new browser window will open, containing the corresponding Alfresco space. Note: If you are unable to map your drive, contact your system administrator or refer tothe topic
Setting up the CIFS server
in the
 Installation Guide
.
 
Finding a computer name
Find the name of your computer so you can map an Alfresco space to a network drive.
•
On your Windows desktop, right-click My Computer and select Properties. Click theComputer Name tab. You will use the computer name without the domain.
•
On Linux, type
uname -a
at the prompt.For mapping a drive to Alfresco, derive the server name by adding
_a
(underscore + a) toyour computer name. For example, if the machine name is
A9j5pr0b
, the server namewill be
A9j5pr0b_a
.
Setting user options
The User Options feature enables you to set various preferences for your view of Alfresco.From the User Options page, you can change your user name, password, and email address; setuser interface preferences, including the page displayed when you login; and manage items thathave been deleted from the repository.
Changing your password and user details
Change your password for increased security.
1.
Click (User Options) in the toolbar to display the User Options page.2.In the My Details pane, click Change Password. The Change Password page appears.3.Type your old password.4.Type your new password.5.Retype your new password to confirm it.6.Click Finish to return to the User Options page. If you are using Firefox, you may be prompted to add this password to your Password Manager.
Editing user details
All users have permissions to change their own name and email address within Alfresco.
1.
Click (User Options) in the toolbar to display the User Options page.
2.
In the My Details pane, click (Modify) in the upper right corner. The Edit User Details page appears.3.In the boxes provided, edit your First Name, Last Name, and Email address as desired.All three fields are required.4.Click Finish to return to the User Options page. If you are using Firefox, you may be prompted to add this password to your Password Manage
Recovering deleted items
 
If you delete a content item in error, you can recover it easily.By default, the item you select to recover will be restored to its original location. However, as part of the recovery process, you are given the option to select a new location in which to placethe item.
1.
Click (User Options) in the toolbar to display the User Options page.2.In the Management pane, click Manage Deleted Items. The Manage Deleted Items pageappears.3.Locate the item you want to recover in one of the three following ways:
○
Type the name of the item and click Search by Name.
○
Type the content and click Search by Content.
○
Leave the search box blank and click Show All.The results list displays. If the search returns too many items, you can filter by date or owner.4.In the results list, select the item you want to recover. The Details page for that itemappears.5.In the Actions list, click Recover. You are prompted to confirm your selection. If desired,select a new location to restore the item to.6.Click Yes. The selected item is recovered and you are returned to the Details page for that item.7.Click Close to return to the Manage Deleted Items page.
Removing deleted items
Deleted items are still stored in the Alfresco repository. You may want to permanently removethese items as a housekeeping activity.
1.
Click (User Options) in the toolbar to display the User Options page.2.In the Management pane, click Manage Deleted Items. The Manage Deleted Items pageappears.3.Locate the item you want to remove in one of the three following ways:
○
Type the name of the item and click Search by Name.
○
Type the content and click Search by Content.
○
Leave the search box blank and click Show All.The results list displays. If the search returns too many items, you can filter by date or owner.4.In the results list, select the item you want to remove. The Details page for that itemappears.5.In the Actions list, click Delete. You are prompted to confirm your selection.
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