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NAD Constitution

NAD Constitution

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Published by NADartmouth

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Published by: NADartmouth on Apr 18, 2014
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 NATIVE AMERICANS AT DARTMOUTH CONSTITUTION
Article 1. Name of Organization
 1.01. The name of the organization shall be Native Americans at Dartmouth, which hereafter shall be referred to as NAD.
Article 2. Objectives and Purposes
 2.01. The purposes for which NAD is to be organized shall be consistent with the aims and objectives of a liberal arts education as pursued by Dartmouth College. No purpose or objective of the Organization shall be in conflict with applicable state or federal laws presently in force or hereafter enacted. 2.02. The specific purposes and objectives which Native Americans at Dartmouth shall be organized to pursue include: to serve as a community for all interested Native American students at Dartmouth College, and any others; to foster, advance and promote Native American cultures and heritage; and to serve as a line of communication between members of other organizations and offices on campus and/or other organizations at other campuses. 2.03. Hazing practices within the organization are prohibited pursuant to New Hampshire State law as stated in the Handbook.
Article 3. Membership
 3.01. Membership in NAD shall be open to all members of the Dartmouth Community without regard to race, color, creed, sex, physical ability, sexual orientation, or national origin. The organization must have at least ten (10) undergraduate members. In no event shall more than twenty-five percent (25%) of the Members be non-Dartmouth students. All officers must be Dartmouth undergraduates.
1.
The Secretary shall keep a list of confirmed Members, which shall serve as the basis of an email list. Members may declare their membership to the Executive Board if they choose not to subscribe to the email list.
2.
If questions arise about an i
ndividual’s membership in NAD, the Executive Board shall
have the ability to confirm his or her membership. 3.02. All Members (herein so-called) shall have equal rights and privileges with respect to the election of the Officers of NAD. Membership may be taken away from any person who, in the opinion of the other members, is a threat to the good and welfare of NAD community and its members by the following procedure:
 
1.
A written statement including an explanation must be submitted to the most senior Officer not being charged.
2.
At the Executive Board meeting immediately following receipt of the complaint, both  parties will be invited to present their case.
3.
There must be a ¾ (or closest corresponding percentage) majority vote of the Executive Board to bring the complaint before the Members. The complaint is to be brought before the Members in the following manner:
1.
The Co-Presidents shall set a meeting date and notify all Members on campus at least one (1) week in advance.
2.
Official written notification of the action and explanation and date of Meeting shall be given to all Members on campus at least one (1) week in advance.
3.
A ¾ (or closest corresponding percentage) majority of Members present at the Meeting is necessary to terminate Membership. Termination of membership entails revocation of voting rights, removal from email lists, and retraction of ability to attend official NAD events. The appropriate College authorities shall also  be contacted, should the situation warrant it.
Article 4. Officers and Duties
 4.01. The Officers of NAD shall consist of Co-Presidents, a Secretary, a Treasurer, Co-Social Chairs, a Historian, and a representative to the appropriate cross-community organization. These Officers, with the exception of the cross-community representative, shall constitute the voting members of the Executive Board (herein so-called) of NAD. 1. The Co-Presidents should, as far as it is possible, be on campus during the entirety of their tenure. In the extreme event that they are not on campus during any term of their tenure, the membership of NAD shall have the ability to empower the Summer Term President of the most recent or closest upcoming Summer Term to serve as an interim Co-President. a. During elections, the membership of NAD shall be notified of the above  provision. 2. For summer term, a one-term executive board will be elected. There shall be at least a President, Treasurer and Secretary. 4.02. No non-Dartmouth undergraduate student shall be eligible to be an Officer of the Organization 4.03. Any Dartmouth undergraduate eligible to be an Officer of the Organization shall not be  permitted to hold more than one office in that organization at any one time.
 
4.04. The Co-Presidents shall call all meetings of the Membership, regular or otherwise, and shall serve as the chairman of such meetings. In case of a tie vote that requires a simple majority, the Presidents shall act as tiebreakers. The Presidents shall open and close all meetings, one Co-President must be present in order to hold a NAD meeting. The Presidents shall also be responsible for receiving incoming correspondence and presenting relevant materials to the Voting Membership for consideration. The Presidents with the Treasurer shall  prepare and present a termly budget request to COSO. In addition, the Presidents shall attend all  Native American Council Meetings. 4.05. The Treasurer shall be responsible for maintaining complete, up-to-date, and accurate financial records of NAD and shall be solely allowed to request checks or purchase orders on  behalf of NAD. The Treasurer, with the Presidents, shall prepare and present a budget to COSO in the beginning of each term for which elected and will meet with COSO at their request to discuss any other financial matters which might arise. In addition, when requested, the Treasurer shall present the current financial statement at the Meeting. The officers shall insure that all funds are properly kept within the College accounting system. No outside accounts are  permitted. 4.06. The Secretary shall be responsible for recording accurate, permanent and complete minutes (including Membership) of any Meeting, regular or otherwise, of the Membership or the Executive Committee. The Secretary shall also record all votes of the Membership or Executive Committee. The Secretary shall be responsible for the writing and distribution of a newsletter or other notices to the Membership informing them of any Meeting or other gathering of NAD, and furthermore shall at all times maintain an accurate and complete list of the Membership of NAD. 4.07. The Co-Social Chairs shall organize routine NAD functions, including social gatherings not already outlined as a duty for other Officers. Furthermore, the Co-Social Chairs is responsible for all funds issued to him/her for official social activities of NAD. 4.08. The Inter-Community Council Liaison shall attend all I-CC Meetings on behalf of NAD. If the Liaison cannot attend meetings the Co-Presidents may contact the I-CC Co-Chairs to ensure the voice of the community is being heard and represented. The Native community liaison shall apply to the I-CC Executive board in order to be elected. 4.09. Historian is in charge of all visual aspects of NAD, meaning the board at the NAH and  NAP lounge and social media. The Historian should also take photos of events as requested by Executive Board members. In Spring Term, the Historian should help to assemble visuals for an end of the year slide show.

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