PARTICIPANT WORKBOOK Lesson Plan Overview ‘Course lA Files {Course Purpose [This course is an introduction relating to the definition, method of Jocation and creation, and information costained in an A-File, Field Performance [Given field situations relating to the administration of the INA, the )bjective ICE agent/officer will be able to identify, locate and initiate the tion of an A-File, using it’s contents as a source of information, ‘ding to ICE policy and procedure. interim (Training) li. Identify the purpose and components of an A-File. Performance Objectives 2. Identify the method of locating an existing A-File. Initiate the creation of an A-File. Conduct an A-File review, using the file as a source of information. instructional Methods (One Hour Lecte and Classroom Exercise Method of Evaluation Multiple Choice Examination, Classroom Exercise [Training Aids Prverheads, ‘Chalkboard, Handouts, Samples of A-Files Icon Legend (Those nseid in this lessom are highlighted) Mie = Cc @& ‘Show Overbeed | Conduct Play Distibute | Conduct Quiz | Question and ‘Transpareocy | Exercise | videotmpe | Handout | Answer Period (Student Materiais/ facouin ‘Preparation Workbook ferences a Instructional Eaeipment Overiend Projector, Chalkboard ICE ACADEMY A-FILES Avousr, 2004 PAGE.L.PARTICIPANT WORKBOOK (OVERHEADS fi. Tite . Field Performance Objective |. Interim Performance Objectives . Definition - A-File “A” Numbers 5. CIS Description 7. CIS - Main Menu . CIS. = Search Ment 1. CIS - “Sounds-Like” Search CIS - Listing Screen . CIS ~ Subject Record CIS — History . CIS ~ DACS . CIS - Consolidated File . Temporary/Substinute Files A-File Creation G-100 4, Summary Review Questions 5. The End OUTS ICE ACADEMY AvGusT, 2004 [Sample A-Files for Review ASPILES PAGE?Participant Workbook Lesson Plan Course A-FILES Course Description The DRO student will receive instruction in the purpose, creation and contents of an A-File. The student will be introduced to the sources of information readily available in AFiles Field Performance Objective _In an office environment, the student will initiate the creation of an A-File. The student having been presented ‘with sample A-Files will demonstrate their recognition of the A-File setup and sources of information available. Interim (Training) Performance Objectives 1, Identify the purpose, setup, and contents of an A-File, 2. Identify the method of locating an existing A-File, 3, Initiate the creation of an A-File. 4. Conduct an A-File review, using the file as a source of information. 5. Identify how to respond to agency requests for A-files. Instructional Methods Lecture, discussion and classroom exercise. Time Two (2) Hours ‘Training Aids Power point, A-Files Method of Evaluation Multiple-choice exam. The instructor will critique each student's performance during the classroom exercise. Trainee Participant Workbook Materials/Reference Instructional Equipment Classroom ‘Writing Surface (Chalkboard, Flipchart) Computer (power-point) Tek ACADEMY wis January 18, 2006Participant Workbook 1 INTRODUCTION bbttp/ors.uscis.dhs.gov/rob/Index. htm (lable of contents: A-files) A-Files are 4 vital tool to the ICE officer in the performance of their law enforcement duties. Virtually every criminal and administrative investigation within the jurisdiction of ICE involves the creation, retrieval or review of an A-File. 1. An A-File maust be created or retrieved for all apprehended aliens in order to bouse documents related to the apprehension and removal process. A-Files are also created on lawful permanent residents & USC smugglers. 2. An A-File may contain documentation that may be used as evidence in criminal and/or administrative cases (i.e. applications for CIS benefits containing false statements and/or submitted with fraudulent documents). 3. An A-File may contain information that can provide valuable assistance in generating leads for investigations, as well as locating aliens ‘who bave absconded. ‘A. OBJECTIVES: 1, Identify the purpose of an A-File, 2. Identify the method of locating an existing A- File, 3. Create an A-File 4, Conduct an A-File review, using the file as a source of information 5. Identify how to respond to agency requests for Acfiles Reference Imtroduction web site A-files Reference Introduction web site A-Bles Reference Intréduetion web site A-fles Reference Introduction web site A-Giles Reference Introduetion web site A-files ICE ACADEMY auvary 18, 2006 AfiParticipant Workbook I. PURPOSE & COMROSITION OF AN A-FILE, A. The A-File is a record relating to a single individual. The record contains documents and correspondence concerning ary type of action (other than a nonimsnigrant petition) which arises under the INA. B. An A-File would be created and maintained for: 1. An applicant for an ICEICIS benefit, such as alien registration, refugee status, and work svihorization, once the beneSit is approved or pending approval action, 2. Amunauthorized alien who has been apprehended by ICE and processed for remove 3. Any US citizen apprehended for alien smoggling. C. The A-File is a permanent record, Once it is created, iis never destroyed. D. The A-File may be designated as either “classified” or “un-classified”. E, Each A-Fileis given an"A” aumber. This number begins with the letter “A”, and is followed by an eight-digit mumber. F. The “A” number assigned to the file corresponds to the first action thet initiated the opening of the file. G. The A-File is housed in a dati brown folder. “AY numbers Folders having a left tab are used for odd numbered files. left tab/odd ICE ACADEMY awe Sanuary 18, 2006Participant Workbook Folders with a right tab are used for even numbered files. right tab/even A bar code of the related “A” number is on the back of the folder, which is used for within (Field) office tracking. I. A-FILE LOCATION & RETRIEVAL ALICE computer System cheok 1. Any alien under investigation or apprebended by ICE, must be checked in ICE computer systems, to deteumine if an TCR history exists. 2, The Central Index System (CIS) is a cis centralized database which houses basic, information contained in an A-File.’ A computer check of CIS by name or” number will provide information on the existence of an A-File for a subject's current innmsigration status, 3. The process for conducting a record check in CIS is as follows: a. Once = into CIS, select eee b. In the Search Menu, select the Perosscnvaaronsaimcreny applicable option. The majority of CIS checks will consist of a name search. this nce, ©. In the “sounds-like search” screen, type in the subject's full name as indicated. 4d. The ICE officer may include an exact Search range on DOB date of birth or date of birth range, consisting of the year of birth followed by the niumber of years you want IGE ACADEMY — wile anuary 18, 2006Participant Workbook searched on each side of the year of birth provided. (i.e. “19661” entry tells the database to search 1965-1967). ‘The officer may also include the S- character ICE code for ‘he country of birth. ‘The “Sounds like” search will display ICS name search subjects who have a name that is phonetically similar to the name provided by the officer. The variables narrow the options. Ifthe officer identifies the subject he is searching for, he will place the cursor next to the subject's namo end enter. The subjects’ information will appear CIS subject record on the screen, whick may include: aliases class of admission Place of entry Naturalization date (Current A-File location (PCO) paooe ‘Subsequent screens may reveal ICE history, CIS benefits detail, lookouts, and removal information. Ifthe officer has an “A” number or another type of identity number (sociel security), etc.) select option 1, “ID#” and type in the number. The results of the search will appear on the soreen. ICE ACADEMY Sanaary 18, 2006 wisParticipant Workbook IV. FILE TRANSFER REQUEST 1, Using the CIS screen will enable the officer to determine the location of the file for retrieval. 2. If a file is located in the officer’s field office, use a File control local computer system to determine the fle’s location within the field office. Once the location is identified, the officer will request the fle from ‘that location or from Records personnel, atilizing field office policy. 3. If the file is located outside of the officer’s field office, the officer will request the file to be transferred to their field office. This zequest will be made pursuant to office policy (assistant or records personnel). 4, Searching the NFTS system will assist the officer ‘NETS in locating A-Files, NFTS access must be obtained through your supervisor and PICS officer. V. FILE CONSOLIDATION 1. Occasionally, there will be more than one file Original A-flle located for a single individual. If this occurs it is Temp-files imperative that the files be consolidated. Substitute-Gles 2. In order to consolidate the files, the officer must request all files that relate to that individual 3. Once received, records umit personel will consolidate into one of the existing file numbers 4, A record of all prior A-File anmibers will remain In CIS. A notation of the consolidation will appear under the title “Consolidated A-No’s” on thi CIS record screen. The highlighted number on the screen identifies the current file. VI. TEMPORARY FILE ICE ACADEMY fies January 18, 2006