Chicago Area Theological Library AssociationArticle I: NameThe name of the Association shall be the Chicago Area Theological Library Association, avoluntary unincorporated association organized under and by virtue of the laws of the State of Illinois (hereinafter the "Association").Article II: PurposeThe purpose of the Association shall be:* To provide for reciprocal services among member institutions.* To promote possibilities of cooperation in other areas, such as acquisitions, technical services,and personnel development.* To sponsor development opportunities for members consistent with the evolving trends inlibrarianship in the technological age.* To encourage information sharing and personal contact between staff members of the member institutions.* To establish a sense of collegiality and cooperation whereby mutual support and sharing of resources and information ensue in the betterment of service, growth in the technologicalenvironment, and the enhancement of theological and ministerial education and formation.Article II: Offices3.1 OFFICE.The Association shall maintain an office within or without the State of Illinois. The address of thetreasurer shall be the address of the Association.3.2 OTHER OFFICES.The Association may have such other offices within or without the State of Illinois as the Board of Directors may from time to time determine.Article IV: Classes of Members4.1 INSTITUTIONAL MEMBERS.Theological libraries and other libraries involved in or associated with theological concerns maybecome institutional members upon timely payment of institutional dues as set forth below.4.2 PERSONAL MEMBERS.All permanent full time and part time staff persons, professional or non-professional, of institutionsthat hold membership are considered personal members of the Association. In the event that aninstitutional member fails to make a timely payment of its dues, a staff person of such aninstitution may become a personal member of the Association upon timely payment of personaldues as set forth below.4.3 OTHER MEMBERS.Persons not related to or associated with institutional members, and having appropriatetheological interests, may become members upon timely payment of personal dues as set forthbelow.Article V: Dues5.1 INSTITUTIONAL DUES.Annual dues shall be $50.00 per institution payable as of the date of the Association's FallMeeting. Institutional membership is contingent upon payment of dues no later than December 31st.5.2 PERSONAL DUES.Annual dues shall be $10.00 per individual payable as of the date of the Association's FallMeeting. Individual membership is contingent upon payment of dues no later than December 31st.5.3 RATIONALE.Annual dues shall cover, among other things, the costs of the Associations's programs andmembership communications.Article VI: Meetings6.1 REGULAR MEETINGS.Regular meetings of the membership shall be held two (2) times a year. The time of the regular meetings shall be determined in consultation with the membership at the last meeting of thepreceding fiscal year. The Board of Directors shall be empowered to adjust meeting times or plans in case of emergency.

6.2 SPECIAL MEETINGS.Special meetings may be called by the Board of Directors at its discretion or must be called uponpetition of ten (10) members (from any class or classes of membership) provided the membershipreceives notification at least fourteen (14) days prior to the special meeting.6.3 RIGHT TO VOTE.On routine matters of agenda and programming and officer elections, each personal member present at the meeting is entitled to one (1) vote. In case of matters concerning revision or theBylaws, only one (1) personal member present at the meeting and designated by that personalmember's respective member institution shall be entitled to vote.6.4 QUORUM.A majority of the institutional members of the Association shall constitute a quorum.Article VII: Board of Directors7.1 GENERAL POWERS.The affairs of the Association shall be governed by its Board of Directors.7.2 NUMBER AND QUALIFICATIONS.The Board of Directors shall consist of six (6) directors who shall be the President, Vice-President, the immediate Past President, the Secretary, the Treasurer, and the CommunicationsOfficer.7.3 TERM OF DIRECTORS.A director shall serve until the time his or her term as President, Vice-President, Past President,Secretary or Treasurer shall terminate.7.4 CHAIRPERSON AND VICE-CHAIRPERSON.The President shall serve as the Chairperson of the Board, and the Vice-President shall serve asthe Vice-Chairperson thereof. The Chairperson and Vice-Chairperson shall continue to serve insuch capacity until their successors are elected and qualified. The Vice-Chairperson shall be theChairperson-Elect and shall succeed to the office of Chairperson at the end of the Chairperson’sterm.7.5 MEETINGS.Regular meetings of the Board of Directors shall be held at least once per year. Additionalmeetings may be held as the Board determines. Special meetings may be called by theChairperson or by two (2) other members of the Board provided members of the Board receive atleast fourteen (14) days prior notice of the special meeting.7.6 QUORUM.A majority of the voting members of the Board of Directors shall constitute a quorum. In theabsence of a quorum, the Chairperson may authorize a vote in writing, and an affirmative vote of a majority of the members of the Board shall be required for any action of the Board.7.7 VACANCIES.Appointments to fill vacancies in elective positions of the Association (except President and Vice-President) shall be made by the Board of Directors until successors are elected at the nextregular annual meeting. A vacancy in the office of President shall be filled for the remainder of thePresident’s term by the Vice-President, and the Vice-President shall not thereby be disqualifiedfrom serving his of her normal term as President in accordance with Article 8.9 below. A vacancyin the office of the Vice-President can be filled only by election as set forth in Article 8 below.7.8 MULTIPLE VACANCIES.If vacancies occur in the offices of President and Vice-President within the same term, the Boardof Directors shall elect as President one of the Directors for the remainder of the President’s term.When a regular election is next held, a President and a Vice-President shall be elected. Other vacancies on the Board of Directors shall be filled by election at the next regular election after thevacancy occurs. Appointments to fill vacancies on a committee shall be made by the President,unless otherwise provided in the action authorizing the committee or in these Bylaws.Aritcle VIII: Officers8.1 OFFICERS.The officers of the Association shall be a President, a Vice-President, a Secretary, a Treasurer,and a Communications Officer.8.2 NOMINATING COMMITTEE.A committee to nominate candidates for the elective positions to be filled shall be appointed and

chaired by the Vice-President (President-Elect) with the approval of the President, in such timefor elections to be held at the last meeting of the year.8.3 NOMINATIONS BY OTHERS.Nominations from the floor may be made for any office.8.4 ELECTION OF OFFICERS.Election of officers shall take place at the last meeting of the fiscal year. Election of officers shallbe by written ballot. The candidate receiving the largest number of votes shall be elected. In caseof a tie, the successful candidate shall be determined by lot.8.5 PRESIDENT.The President shall be the chief executive officer of the Association and shall preside at allmeetings of the members and the Board of Directors, and, except as otherwise specificallyprovided by these Bylaws, shall be in charge of the general management of the business of theAssociation and shall see that all actions and resolutions of the Board of Directors are carried intoeffect.8.6 TERM OF OFFICE OF THE PRESIDENT.The President shall serve for one (1) year or until a successor is elected and qualifies.8.7 VICE-PRESIDENT.The Vice-President shall, in the absence of disability of the President, perform the duties andexercise the powers of the President, and shall perform such other duties and exercise suchother powers as the Board of Directors may from time to time prescribe.8.8 TERM OF OFFICE OF THE VICE-PRESIDENT.The Vice-President shall serve for one (1) year or until a successor is elected and qualifies.8.9 PRESIDENT-ELECT.The Vice-President shall be the President-Elect and shall succeed to the office of the President atthe end of the President’s term.8.10 SECRETARY.The Secretary shall keep the minutes of the meetings of the members and of the Board of Directors, see that all notices are duly given in accordance with the provisions of these Bylaws,be custodian of the Association’s records, keep a register of the names and addresses of eachmember, and perform such other duties as may be assigned from time to time by the President or by the Board of Directors.8.11 TERM OF OFFICE OF THE SECRETARY.The Secretary shall serve for two (2) years or until a successor is elected and qualifies. TheSecretary’s term of office shall expire on June 30 of odd-numbered years.8.12 TREASURER.The Treasurer shall have the custody of the Association’s funds, and shall keep full and accuraterecords of receipts and disbursements, and shall deposit all monies and funds of the Associationin such banks or other depositories as may be designated by the Board of Directors. TheTreasurer shall disburse the funds of the Association as may be directed by the President or bythe Board of Directors at its regular meeting or when the Board of Directors so requires anaccount of all transactions of the Treasurer since the date of the Treasurer’s last report, and areport of the financial condition of the Association. In general, the Treasurer shall perform all theduties incident to the office of Treasurer, and such other duties as may be assigned from time totime by the President or the Board of Directors.8.13 TERM OF OFFICE OF THE TREASURER.The Treasurer shall serve for two (2) years of until a successor is elected and qualifies. TheTreasurer’s term of office shall expire on June 30 of even-numbered years.8.14 COMMUNICATIONS OFFICER.The Communications Officer shall be responsible for communicating information to themembership using appropriate informatics, especially with regard to regular meetings. TheCommunications Officer will maintain an accessible and current web presence, an institutionalmember directory, and any other documentation deemed appropriate by the executive committee.In general, the Communications Officer, and such other duties as may be assigned from time totime by the President or the Board of Directors.8.15 TERM OF OFFICE OF THE COMMUNICATIONS OFFICER.The Communications Officer shall serve for two (2) years or until a successor is elected and