FGI-Modular RFP - Revision 1 10-19-10

Solicitation No. DCPL-2010-R-0001, Design/Build Service for a Modular Unit forFrancis Gregory Interim Library

2

SECTION B - SUPPLIES OR SERVICE AND PRICE/COST

B.1

This is an Open Market Solicitation with a 40% CBE Set Aside requirement.

B.2

The District of Columbia Public Library Office of Procurement is seeking one contractor,to provide Design/Build Services to complete the construction of a modular unit forFrancis Gregory Interim Library in the District of Columbia, in accordance with the termsand conditions herein.B.3 Preferences for Local Businesses, Disadvantaged Businesses, Resident-ownedBusinesses, Small Businesses, Longtime Resident Businesses, or Local Businesses withPrincipal Offices Located in an Enterprise ZoneUnder the provisions of the “Small, Local, and Disadvantaged Business EnterpriseDevelopment and Assistance Act of 2005” (the Act), Title II, Subtitle N, of the “FiscalYear 2006 Budget Support Act of 2005”, D.C. Law 16-33, effective October 20, 2005,the District shall apply preferences in evaluating proposals from businesses that aresmall, local, disadvantaged, resident-owned, longtime resident, or local with a principaloffice located in an enterprise zone of the District of Columbia.

B.4

The District contemplates award of a Firm Fixed Price Contract. The estimated pricerange for this requirement is between $650,000.00 and $850,000.00.

B.5

PRICE

The Offeror shall submit its price proposal as indicated in the space below. In general theprice shall be broken down into the following segments:Overall Modular Builders Fee (Overhead and Profit) $________Pre-Construction Services (design and permits) $________Modular Builders General Conditions $________18-month lease cost $________Site Preparation and Build Out $________Delivery Charge $________Close-out, Removal and Restoration $________

Total Project Cost $________

Solicitation No. DCPL-2010-R-0001, Design/Build Service for a Modular Unit forFrancis Gregory Interim Library

3

SECTION C: DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 BACKGROUND

C.1.1 This solicitation is to engage one General Contractor/Modular-Builder to completethe design, construction, delivery, set-up and interior fit-out construction for theFrancis Gregory Interim Library in the District of Columbia (the “Project”). TheGeneral Contractor/Modular-Builder will be responsible for the design, construction,deliver, set-up and the interior fit-out of Interim Library if awarded this contract. TheInterim library is located at the Anne Beers Elementary School located along 36

th

Street in Southeast Washington DC. See attached

Attachment J.1

– Aerial LocationMap.C.1.2 The Interim neighborhood library is intended to maintain and expand the level of excellence for District libraries and shall provide library users with easy access todesired material and technology. The modular unit should be of the highest qualityand functionality. DCPL hopes that this Interim library will symbolically celebratethe important values of knowledge, learning, community, diversity, and sustainability.The library will be approximately 3, 600 square feet in size. A basis of design thatgenerally describes the Interim library is

Attachment J.2

and should be used by theGeneral Contractor/Modular-Builder as the basis for design.C.1.3 The Interim library location will be located along 36

th

Street SE in Washington DC inthe northwest corner of the multi-purpose field of the existing Anne Beers ElementarySchool. The General Contractor/Modular Builder shall plan accordingly in order todeal with construction activity taking place adjacent to an elementary school. TheGeneral Contractor/Modular Builder will required to coordinate their constructionphasing, delivery and traffic control with DC Office of Public Education FacilitiesManagement, and the principal of Anne Beers Elementary School.C.1.4 The Library acknowledges the importance of a sustainable design. The Library isNOT seeking official LEED certification on this project; however the Library wouldlike to implement as many “green” and sustainable features as possible.

C.2 SCOPE:

C.2.1 The General Contractor/Modular-Builder shall provide all of the necessary labor,equipment, supplies, and other resources necessary to complete the design andconstruction of the Francis Gregory Interim Library according to the terms andconditions of this solicitation and the subsequent negotiated contract. The Interimlibrary shall be completed no later than January 31, 2010. The Library definessubstantial completion as having received a Certificate of Occupancy from theDistrict Department of Consumer and Regulatory Affairs (DCRA). DCPL envisionsthat construction should be able to begin on or about December 1, 2009. Earlycompletion is strongly encouraged. The DCPL contemplates that after the design and

Solicitation No. DCPL-2010-R-0001, Design/Build Service for a Modular Unit forFrancis Gregory Interim Library

4fit-out of the Interim space, the Francis Gregory Interim library will have the samefunctional capabilities as Anacostia, Benning or Watha T. Daniel/Shaw InterimLibraries and that it will include finishes, furnishings and fixtures appropriate for afirst class, state of the art library. Basis of Design Drawings of the Anacostia,Benning and Watha T. Daniel/Shaw libraries is attached as

Attachment J.2.

TheGeneral Modular Library Minimum Building Specifications that must be achieved areattached as

Attachment J.3.

C.2.2 The General Contractor/Modular-Builder shall be responsible for all required utilityconnections including but not limited to: public water, public sanitary sewer,electricty and telephone service. The General Contractor/Modular Builder shall carryan allowance in its Site Preparation and Build Out line item to cover all feesassociated with utility connections.

C.3 Requirements

C.3.1

Phase 1 (Design Phase)

C.3.1.1

Schematic:

The General Contractor/Modular-Builder shall cause itsOwner/engineer (the “A/E”) to conduct a thorough review of the Basis of Design Drawings

Attachment

J.2

of the new Anacostia, Benning and ShawModular Library drawings (such documents, the “Minimum DesignRequirements”) which will provide the basis for the design of the FrancisGregory Interim Library. The General Contractor/Modular-Builder shall causeit’s A/E to review the General Modular Library Minimum BuildingSpecifications

Attachment J.3.

After this review of both documents iscomplete, the General Contractor/Modular-Builder and its A/E shall meet withDCPL and its representatives to discuss the essential elements of the designand the best way for moving forward. Based on the results of the review andthe following meeting with DCPL, the General Contractor/Modular-Buildershall then cause the A/E to prepare a full set of buildable and permitabledocuments for the new Francis Gregory Interim Library that are consistentwith the Minimum Design Requirements and consistent with the DistrictOffice of the Chief Technology Officer (OCTO) general scope of work attached as

Attachment J.4.

and that all are acceptable to DCPL.C.3.1.2

Design Development/Construction Documents.

Based on the approvedschematic design documents, the General Contractor/Modular-Builder shallcause it’s A/E to prepare a set of buildable and permitable ConstructionDocuments. The General Contractor/Modular-Builder and its A/E shall meetas often as required with DCPL and its representatives to ensure that thedesign is evolving in a mutually acceptable manner. The specific servicesrequired during this phase are:a. Select and draft outline specifications for materials, systems, equipmentincluding FF&E.