Description

Dear Meeting Planner,

Putting on a successful meeting is a huge responsibility. I know your job can be stressful and your participants are counting on a Unique Experience. I will help eliminate some of your worries by pledging to work with you in the following areas:

In my pre-program preparation, I commit to:

* Be accessible to discuss plans for my speech and for your meeting.
* Be educated about your organization.
* Study your website, promotional material, prospectus or any other supplemental information that you share with me.
* Understand what your organization does and how you do it.
* Personally return emails and phones calls to you about the meeting.
* Submitting a comprehensive Pre-Program Questionnaire for you to explain in detail your meeting requirements.
* Offer suggestions upon your request to ensure a more successful meeting.
* Notify you in advance of my travel itinerary.
* Coordinate with other speakers or speaker’s bureau to ensure that your meeting objectives are met.
* Provide my supplemental information, i.e. biography, photos, handouts, resources, etc. upon your request.
* Provide any A/V or room set-up information in preparation for your meeting.
* Have a specific agreement for my services with you prior to my arrival.
* Offer to you my free list of tips for a great meeting.
* Be available for teleconference calls with the directors of your organization to further educate myself about your meeting and your organization.
* Know the theme of your meeting and understand why you have selected the theme.
* Tailor my material to suit the needs of your organization.
* Rehearse my presentation purposefully and anticipate questions and issues that your participants might want to know about.
* Making our communication as fluid and effective as humanly possible.

While On-Site, I commit to:

* Notify you when I arrive on site and contact you immediately in the event of delays or possible delays.
* Be accessible to you from the time I arrive until I leave.
* Retire early the night before my program so that I am completely rested.
* Eat appropriately during my visit so that I am totally energized and refreshed.
* Be reasonable, non-abusive and value conscious in the use of my expenses.
* Be in the meeting room at least one hour prior to my program for sound check, room set-up and logistical check.
* Cooperate completely with your set-up crew and other presenters to ensure that your meeting is professional.
* Make suggestions to the set-up crew regarding lighting, stage set-up, audio/visual as needed to enhance the environment of the meeting.
* Not make any A/V, room-set up or staging changes without your approval.
* Dress professionally and appropriately during my visit and especially during my program.
* Provide an easy, brief introduction and be available to coach my introducer.
* Be in the room, visible and available to you before my program begins.
* Circulate around the room and throughout the conference introducing myself to your guests to create rapport.
* Be cheerful, positive and upbeat during my entire visit.

During my presentation, I commit to:

* Approach the staging area with energy, enthusiasm and purpose.
* Adhere to the time frame that you have arranged for the meeting and for my program.
* Be completely respectful of the audience.
* Employ advanced adult learning strategies as possible to engage your participants in a meaningful event.
* Present my material in a logical, coherent manner.
* Be creative and spontaneous and responsive to the needs of my audience.
* Present the material in a way that reflects what was advertised to your participants.
* Allow for questions and comments from the audience during my presentation.
* Summarize my points to your organization and to the audience