CITY OF ALHAMBRA AGENDA ALHAMBRA CITY COUNCIL APRIL 28, 2014

MISSION STATEMENT The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.

VISION STATEMENT The City of Alhambra shall be the premier family-oriented and economically prosperous community in the San Gabriel Valley.

Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker Request Card and submit it to the City Clerk. When called upon by the Mayor, please step to the podium and give your name, address and organization or other party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes. All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except through the Mayor. Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting. Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining order and decorum at the Council meeting. Persons Authorized to be Within Rail: No person, except City officials, their representatives, and newspaper reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council. Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.

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AGENDA Regular Meeting ALHAMBRA CITY COUNCIL City Council Chambers 111 South First Street April 28, 2014 5:30 p.m. ROLL CALL: COUNCIL: FLAG SALUTE: Messina, Yamauchi, Placido, Ayala, Sham Led by Mayor Sham

CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M14-14 The City Council will move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et seq.) for the purposes of conferring with the Citys Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section 54957 (Personnel), and/or conferring with the Citys Labor Negotiators as follows; provided, however, prior to so moving into closed session, the City Attorney shall make any announcements required by the Brown Act pertaining to such closed session matters: Conference with Real Property Negotiator (Govt. Code Section 54956.8): None Conference with Legal Counsel-Existing Litigation (Govt. Code Section 54956.9(d)(1): ): None Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Govt. Code Section 54956.9(d)(2): 3 matters. Initiation of litigation pursuant to Govt. Code Section 54956.9(d)(4): 1 matter. Discussion of Personnel Matters (Govt. Code Section 54957): Public Employee Appointment - Title: Environmental Resources Director Conference with Citys Labor Negotiator (Govt. Code Section 54957.6): Richard Bacio, Assistant City Manager/Personnel Director, re Management Employees, Alhambra Police Miscellaneous Association, Alhambra Police Officers Association, Alhambra Police Management Association, Alhambra Fire Fighters Association, and the Alhambra City Employees Association.

RECONVENE & CITY ATTORNEY REPORT: In the event the City Council moves into a closed session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall report upon the closed session if required.

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CEREMONIALS 1. CERTIFICATES OF SERVICE F2M14-3, F2M14-32 The City Council, on behalf of the citizens of Alhambra, wishes to recognize the following outgoing Board and Commission members for their outstanding and dedicated service to the City of Alhambra: JAMES RICHETTS Planning Commission (8 years) NORA HERNANDEZ HCDA Citizen Advisory Committee (8 years) LELAND HAMBY Parks & Recreation Commission (2 years)

Mayor SHAM will present the CERTIFICATES OF SERVICE.

2.

PROCLAMATION: OLDER AMERICANS MONTH F2M14-3 Ratify the action of Mayor Sham in proclaiming the month of May, 2014, as OLDER AMERICANS MONTH in Alhambra. Mayor Sham will present the proclamation to Ms. Martha Foster, Alhambra's Older Americans Recognition Day Honoree. Ms. Foster will be accompanied by Deputy Director of Community Services Mr. Jim Venegas.

CONSENT AGENDA (Item Nos. 3 12) All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration. 3. AWARD CONTRACT: PURCHASE & INSTALLATION OF SAND FILTERS FOR THE GRANADA PARK SWIM COMPLEX F2M14-6B, N2M14-23, C2M14-20, M2M14-51 Staff requests authorization from the City Council to award a contract for the purchase and installation of replacement sand filters at the Granada Park Swim Complex. On February 24, 2014, the City Council authorized a Notice Inviting Bids for this project and on April 17, 2014 three bids were received ranging from $53,082.97 (Commercial Aquatic Services Inc.) and $81,083.72 (Sea Clear Pools). Staff has reviewed the bids and determined that Commercial Aquatic Services is the lowest qualified bidder. Recommended Action: City Council appropriate an additional $18,082.97 to account number 101.60.6220.91316 and increase budgeted revenues in account 3 4-28-14

number 101.60.42241 in the same amount, for the purchase and installation of replacement sand filters at the Granada Park Swim Complex; award a contract, subject to final language approval by the City Manager and City Attorney, in the amount of $53,082.97 to Commercial Aquatic Services Inc. for said project; and direct staff to undertake the steps necessary to finalize Councils action. (M2M14-51)

4.

AWARD CONTRACT: 2015 TOURNAMENT OF ROSES PARADE FLOAT - F2M1-51, F2M1-89, C2M14-12, M2M14-52 Staff requests that the City Council (a) appropriate $130,000 in Art in Public Places funds for the City of Alhambras 2015 Rose Parade float and entrance fee; and, (b) approve a contract with the Alhambra Chamber of Commerce to oversee the construction and decoration of the 2015 Rose Parade Float for the Tournament of Roses Parade. Recommended Action: City Council (a) appropriate $130,000 from the Art in Public Places fund account number 101.12.1210.97001 for the Citys 2015 Rose Parade Float; (b) approve a Sponsor Fee of $5,000 to enter a float in the Rose Parade; (c) approve that certain 2015 Tournament of Roses Float Agreement to oversee the construction, decoration and operation of the Citys parade float at a cost of $125,000 (Contract No. C2M14-12) by and between the City of Alhambra and the Alhambra Chamber of Commerce and by this reference incorporated herein and made a part hereof as though fully set forth herein; and, (d) direct staff to undertake the steps necessary to finalize Councils action (M2M14-52)

5.

ACTIVATION OF FUNDING FOR CAPITAL IMPROVEMENTS F2M13-35, M2M14-53 Staff requests that the City Council activate Community Development Block Grant (CDBG) funding set aside in the Citys 2013-2014 Annual Action Plan for Capital Improvements. These funds would be used for new/replacement street improvements, sidewalk improvements, handicapped ramps and related items. Recommended Action: City Council approve the activation and appropriation of $450,000 in CDBG funds to account 251.12.1252.91401 for the Capital Improvements activity listed in the Backup Projects section of the 2013-2014 Annual Action Plan. (M2M14-53)

6.

NIB: 2014 ADA RAMP AND SIDEWALK PROJECT F2M14-33, N2M14-54 Staff requests City Council authorization to circulate a Notice Inviting Bids for the installation of 35 ADA ramps and sidewalk in various locations throughout the City. Specifications have been completed and the project includes the construction of 35 ADA ramps and sidewalk to ensure ADA compliancy in the surrounding area of the ramps. Recommended Action: City Council authorize the circulation of a Notice Inviting Bids for the 2014 ADA Ramp and Sidewalk Project, with bids due no later than 10:30 4

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a.m. on Thursday, May 15, 2014; and, direct staff to undertake the steps necessary to finalize Councils action. 7. AWARD CONTRACT: PLANS, SPECIFICATIONS AND ENGINEERING DESIGN SERVICES FOR THE 2014 HUD STREET REHABILITATION PROJECT F2M14-35, C2M14-21, M2M14-54 On November 26, 2013, the Public Works Department issued a Request for Proposals (RFP) for the plans, specifications and engineering (PS&E) design services for the 2014 HUD Street Rehabilitation Project. The RFP was emailed to qualified companies with the following three companies responding: KOA Corporation, Elie Farah, Inc. and NB Consulting Engineers, Inc. Staff conducted a review and evaluation of the proposals and analyzed each proposal to select the best overall for the Citys application. Therefore, staff requests that the City Council award a contract to Elie Farah, Inc. for professional PS&E design services for the 2014 HUD Street Rehabilitation Project. Recommended Action: City Council award a contract to Elie Farah Inc., subject to final language approval by the City Manager and City Attorney, in the amount not to exceed $48,420 for the PS&E Design Services for the 2014 HUD Street Rehabilitation Project; and, direct staff to undertake the steps necessary to finalize Councils action. (M2M14-54)

8.

AWARD OF CONTRACTS AND APPROPRIATION OF FUNDS FROM THE POLICE ASSESSMENT FUND F2M14-6B, F2M13-37, C2M14-22, C2M14-23, M2M14-55 Staff requests that the City Council award contracts for the purchase of a Compressor for the Air Conditioning System and for a Sea Storage Container for Hazardous Materials; and, appropriate a total of $40,500 from the Police Facility Assessment Fund to be used towards those purchases. Recommended Action: City Council 1) award a contract to Johnson Controls (C2M14-22), in the amount of $36,035 for the purchase of a Compressor for the Air Conditioning System at the Police Department; 2) award a contract to Aztec Container (C2M14-23) in the amount of $3,227 for the purchase of a Sea Storage Container for Hazardous Materials being stored at the Police Department; 3) authorize an appropriation in the amount of $40,500 from the Police Facility Assessment Fund to purchase the above mentioned items; and, 4) direct staff to undertake the steps necessary to finalize Councils action. (M2M14-55)

9.

MINUTES Recommended Action: City Council review and approve as submitted the Minutes of the March 10, 2014 regular meeting of the Alhambra City Council and the April 14, 2014 regular meeting of the Alhambra City Council.

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10.

PERSONNEL ACTIONS F2M14-2 Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated April 28, 2014 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.

11.

TREASURERS REPORT - F2M14-1 Recommended Action: City Council receive and file as submitted the Treasurer's Report prepared by the Director of Finance for the month of March, 2014, listing all of the City's investments as of March 31, 2014.

12.

DEMANDS - F2M14-1 Recommended Action: City Council approve as submitted Final Check List (153836 thru 153982) in the amount of $303,037.24 for the period ending April 10, 2014 and Schedule of Wire Transfers in the amount of $719,380.48 for the week ending April 11, 2014; and, Final Check List (153983 thru 154154) in the amount of $662,026.83 for the period ending April 16, 2014.

ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES) Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please state your NAME and ADDRESS CLEARLY for the record. Please note that while the City Council values your comments, pursuant to January 1, 1987 amendments to the Brown Act, the City Council cannot respond nor take any action until such time as the matter may appear as an item on forthcoming agendas.

COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M14-7 Each Councilmember at his discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items. ADJOURNMENT: There being no further business for the Council to transact, the Mayor, with the consent of the City Council, shall adjourn their meeting to 8:00 a.m. on Thursday, May 8, 2014, in Ruth C. Reese Hall (Community Room) at the Alhambra Civic Center Library, 101 South First Street, Alhambra, California for the purpose of meeting to discuss and update the Citys Strategic Plan. (Notice No. N2M14-55). NOTICE Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South 6 4-28-14

First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channel 3 at 7:30 p.m. on the Thursdays and Mondays following the meeting. Recordings are also available for viewing by the public on the City of Alhambras website, at the Alhambra Public Library and, upon appointment, in the Administrative Services Department. Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office (626) 5705090. Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. LAUREN MYLES, CMC CITY CLERK

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