CAPP 200 (E)3
PERSONNEL OFFICER TRAINING GUIDE-TECHNICIAN RATING1.
Personnel technicians areresponsible for a basic familiarity with all CAP personneldirectives and the organizational structure of CAP. They perform all duties related to processing unit personnelactions to include new membership applications, unitactivations and deactivations, charter changes, assignments,reassignments, transfers, retirements, promotions,demotions, termination, actions, and awards anddecorations. Establish and maintain up-to-date personnelfiles on individual members in coordination with theemergency services officer and the senior program officer.Ensure that all regulations, policy letters, and formsrequired to administer the unit's personnel programs areavailable. Research regulations to provide assistance andguidance to the unit commander and other staff memberson all personnel matters as required.
To develop a working knowledge of CAP personnel policy and procedure, and to become thoroughly proficient in the administrative tasks associated with theunit personnel program.
3Functions and Responsibilities:a.Familiarity with the CAP Personnel Program.
The first and most important task to be accomplished is to become completely familiar with the CAP personnel program through study of the directives associated with the program. If you have never been associated with themilitary establishment, the format of the directives and thestyle of writing may seem strange to you in the beginning.However, once you become familiar with it, you will findthat the numbered regulations and paragraphs are a greathelp in making a quick reference to specific topics. The publications listed below will be of direct concern to you as personnel officer. If copies are not available for your personal use, a master file is maintained by the unitadministrative officer and will be made available to you for reference.
CAPR 5-4Publications and Blank FormsManagementCAPR 10-1Preparing and ProcessingCorrespondence*CAPM 20-1Organization of Civil Air PatrolCAPR 20-3Charters and Other Organiza-tion ActionsCAPR 35-1Assignment and Duty StatusCAPR 35-3Membership TerminationCAPR 35-5CAP Officer and Noncommis-sioned Officer Appointmentsand PromotionsCAPR 39-1Nondiscrimination in FederallyAssisted Programs
CAPM 39-1CAP Uniform ManualCAPM 39-2CAP MembershipCAPR 39-3Award of CAP Medals,Ribbons, and CertificatesCAPR 76-1Travel of Civil Air PatrolMembers Via Military Aircraftand Surface Vehicles and Useof Military FacilitiesCAPR 147-1Army and Air Force ExchangePrivileges of CAP MembersCAPR 160-1Qualifications and Duties of Medical OfficersCAPR 160-2Authorized Medical Care at Air Force HospitalsConstitution and Bylaws of the CAP*This regulation is applicable to all staff officers.In some cases, information concerning changes to personnel directives may appear in the
Civil Air Patrol News
before an official change can be published. Attachthe article to the pertinent publication until the officialchange is published. The item should be identified bynewspaper issue and date. Changes to CAP uniform policyare frequently announced months ahead in the newspaper since this is one way to get the word to the membership asfast as possible. If the policy is minor in nature, an officialchange may not be published until the publication isrevised.
b. Study of the Organizational Structure of CAP.
In order to understand the overall CAP program, itsmission and objectives, and to see how the personnel program supports these, it is recommended that you become completely familiar with CAP organizationalstructure outlined in CAPM
You will note that thesame basic organizational structure is used at every levelfrom National Headquarters to the smallest squadron. Thismeans that once you understand the basic structure, youwill be able to transition to a higher headquarters withminimum familiarization or transfer to another squadron