Multi Year Reunion

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WANTAGH UNION FREE SCHOOL DISTRICT

Board of Education

DISTRICT ADMINISTRATIVE OFFICES

●

3301 BELTAGH AVENUE

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WANTAGH, NEW YORK 11793

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(516) 679-6310

Jean Quinn,

President ●

Ann-Marie Sturniolo,

Vice-President

Michael Cucci,

Trustee

● Robert Leuchtmann,

Trustee

● William Russack,

Trustee

Also sent via e-mail:glenn@glennstrachan.com November 4, 2009Mr. Glenn Strachan165 Green StreetAnnapolis, MD 21401Dear Mr. Strachan:Please consider this correspondence as a response to Donna A. Napolitano’s and Robert J.Berg’s letter dated October 23, 2009 regarding your proposal for the Wantagh Multi-Year Reunion tentatively scheduled for August 7, 2010. As you are well aware, the members of the Board of Education are carefully considering the Alumni Committee’s request for thisevent and would like to support such a positive endeavor for the graduates of our outstanding school system. In an effort to clarify our concerns regarding capacity, crowdcontrol, and potential damage to our facilities and infrastructure, we have consulted withour school district attorney and our Director of Facilities to obtain the followinginformation.First, our attorney has advised us that the use of school facilities is governed by Section414 of the New York State Education Law. Pursuant to that Section of law, schoolfacilities are permitted to be used for certain purposes by the statute. As is applicable withrespect to an activity such as a reunion, the statute provides that the District can allow itsfacilities to be used when not in use for school purposes:“(d) For meetings, entertainments and occasions where admission fees are charged,when the proceeds thereof are to be expended for an educational or charitable purpose but such use shall not be permitted if such meetings, entertainment andoccasions are under the exclusive control, and the said proceeds are to be appliedfor the benefit of a society, association or organization of a religious sect or denomination, or for a fraternal, scout or exclusive society organization other thanorganizations of veterans of the military, naval and marine services of the UnitedStates and organizations of volunteer firefighters or volunteer ambulance workers.”Education Law §414.1(d)The most significant limitation is that the proceeds of the reunion would be required to beexpended for a charitable or educational purpose. It would not be appropriate for only a portion of the proceeds to be expended for such purposes.Second, while the Board of Education understands that it is your intention to try to keep thecosts of the event down to a minimum, there are associated costs to the district in terms of manpower (i.e., crew, clean-up, and facility charges, etc.) both before and after the event.

2.

Unfortunately, these costs cannot be waived for such an event of this magnitude.

Givenyour proposed configuration of time, the following costs would be incurred:

Configuration:

Friday (Initial Setup) – No charge providing no custodial assistance is needed.Saturday AM – 7:00 am-12:00 pm (Final Setup) – No charge providing no custodialassistance is needed.Saturday 12:00 pm – 10:00 pm (10 hours use of facilities including cleanup time) – custodial fees applied – 10 hours x $44.00 x 3 custodians

Foyer:

No charge

Second Floor:

This floor may be difficult to access due to the routine maintenance andcleaning that occurs at this time of the year.

Limited access

to the one wing immediatelyabove the foyer might be available (the science rooms) but there is no guarantee thatwe can accommodate this request.Auditorium:

$112.00/hour

Hallway:

No fee

Arboretum:

No fee

Study Hall Rooms (a/k/a Room 150/152):

$50.00/hour

Lunch Room:

There are now two lunch rooms available for use; each would be$50.00/hour

Main Gymnasium:

$75.00/hour

Secondary Gymnasium (a/k/a the “north gym”):

$85.00/hour

Back Field:

There are two (the practice field and the soccer field). Each would be $35.00.Please note that we reiterate that the turf football field is NOT available for use for thisevent.

Macadam:

No fee

Security:

Our Director of Facilities recommends at least 6 security personnel to assist with parking and crowd control at $30.28/hour. There are no fees for parking.

Portable Potties:

No charge; our new facilities boasts 3 outside bathrooms and should youalso choose to use the secondary gym, there are two more in that area. That should sufficefor your use.

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