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Project Risk Assessment Spreadsheet

Project Risk Assessment Spreadsheet



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Published by fakhro
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Published by: fakhro on Mar 05, 2008
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Risk Analysis Scoresheet
2232826.xls / External103/04/2008
ValueScoreProblemCounter Measure
Y = 2, N = 0 Coordination.Y = 1, N = 0Y = 2, N = 0Y = 3, N = 0Y = 10, N = 0Y = 2, N = 0 Time and expense0Low Risk
ExternalDependency Factor 
Multiple vendors /contractors?Ensure adherence to standards, bothtechnical and managerial.Emphasize the importance of regular status reporting.Poor vendor support?Time wasted waiting for response toqueries or due to rework arising frommistaken assumptions made by theproject team in the interim.Impose contractualconstraints/safeguards. Requestdocumentation in advance. Ensureeffective account manager. Identifya user group with other clients.Critical dependenceon externalsuppliers?May miss milestones waiting for deliverables.Ensure suppliers are aware of schedule commitment. Requestinterim status reports and review of partially complete deliverables sothat the project team can verify thesupplier's estimates of the effort togo. Impose contractual obligations.Number of inter-projectdependencies?< 3 = 0, 3-5 = 3, > 5= 5Time wasted awaiting completion of other projects not within the stagemanager's control.Have a co-ordination project with thecritical path specified in terms of projects. Recommend a strategic /architectural plan is produced.Overlapping scopewith other projects?Parallel, or duplicate, development of similar areas with differentapproaches causing confusion andirritation to the user.Establish cross-project standards toensure consistency. Establishchange control procedures tomanage the different changesproposed by different systems.Recommend a strategic/architecturalplan is produced.Contradicts LRSPdirection?Project initiated for no justifiablereason, e.g., political.Ensure Project Board and StrategyCommittee are aware of thePlan requiresextensive recruitmentof resources?Investigate training currentresources. Plan gradual take on toallow for familiarization and training.Investigate viability of using shortterm experienced contractors.External DependencyTotal
Risk Analysis Scoresheet
2232826.xls / Organization203/04/2008
ValueScoreProblemCounter Measure
Not obtaining consensus.Y = 0, N = 1Y = 10 N = 0Y = 5, N = 0Y = 2, N = 0Y = 0, N = 3Y = 2, N = 0Organizational Total0Low Risk
Number of user areas and decisionmakers?Equal to number of user areas / decisionmakers.Identify key representative. Establishdecision makingprocess/responsibilities.Multiple geographicallocations?Equal to number of geographical areasdivided by thenumber of implementation sitesTime to distribute deliverables andco-ordinate activities.Select a pilot implementation sitethen a phased implementation.Establish focal point for developmentactivities.Previous user ISproject experience?Unrealistic expectations. Lack of communication. Lack of knowledgeof roles and commitment.Schedule briefing and trainingsessions early in project. Increaseuser involvement/participation.Size of departmentsimpacted?< 200 = 0, 200-500= 1, 500-2000 = 3,> 2000 = 5(This is the number of people whosefunction will be changed as aconsequence of the new system)Complexity of requirements andpossibility of conflicts.Training requirements andimplementation logistics. Consider phased implementation if self-contained increments can beidentified. Plan implementation asearly as possible.Inappropriate level of sponsorship?When a problem arises, the sponsor may not have the authority, or perspective, to support the projectadequately.Extend project board to include amore appropriate sponsor.Key usersunavailable?Lack of understanding of requirements. Lack of involvementof users in production of deliverableswith a consequential lack of commitment to project.Use techniques which are lessdependent on user input, e.g.,relational data analysis rather thandata modeling. Use user representative on Project Board to"encourage" user participation.Extend review activities.Organizationalchanges required (interms of structure /responsibility)?Resistance to system byorganization.Hold briefings throughout project onwhat the repercussions will be.Increase user involvement. Obtaintop management commitment.Level of changesrequired to user procedures?High = 3, Moderate= 2, Low = 1Users inadequately prepared for asuccessful implementation andhandover.Increase level of user training, use of prototypes and presentations of thenew procedures, both system andAre users duallyinvolved in themanagement andexecution of theproject?Lack of commitment to assuringquality of technical deliverables andto plan.Increase user participation in thetechnical activities by use of JAD,and the interactive sessions, togather information and createmodels. Determine user roles in theproject organization (Project Board,Project Coordinators).Will extensiveeducation berequired to facilitateuse of the system?Inadequate budget and time framefor training.Include prior walkthrough of thetraining sessions and materials togain commitment from user management.
Risk Analysis Scoresheet
2232826.xls / Organization303/04/2008

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