August 13, 2012

Trogon Force HRMS & PMS

All rights reserved with Trogon Soft Private Limited. Version 1.1
Agenda

TeamWise Introduction
Application Architecture
Features
Upcoming Highlights
Support Services
Part I TeamWise Introduction
Introduction
Human Resource Management is a multifaceted subject that requires lot of efforts to reach the
three important levels of excellence - Strategic, Administrative and Business. To achieve the same,
Trogon Soft is successful in designing an IT platform with one of its most popular web based
product TeamWise, which has seamlessly integrated behavioural competencies and Domain
knowledge of an individual.

In 21
st
Century, Trogon Force caters all HR requirements basic as well as critical, thereby
simplifying the most complex process of the HR.

TeamWise addresses diverse stakeholder needs CEO , Senior Management, Administrative Staff
and Line Management. Besides, it is a complete package comprising of Policies, Processes, People,
the 3Ps which completely defines a collaborative process revolving round a centric idea.

TECHNOLOGIES & INFRASTRUCTURE
OUR CLIENTS
Dhabriya Agglomerates
Pvt ltd
Elucidate the HR process
STEP 1 : Explicitly configuring the entire system as per the Organizational needs
STEP 2 : Define the data flow, request & approval process as per the business needs
STEP 3 : Create role based access rights in the system, controlling & securing the critical data
STEP 4 : Employee self service will allow all the employees to manage their personal info for company.
STEP 5 : Automatic leave mechanism to manage the application for leave, Leave approval & Traceable
history , Leave status updates
STEP 6 : Integrating the Attendance with the attendance tracking external devices; On duty , Over time &
Work from home supporting features
STEP 7 : Configurable Recruitment process flow with resource request generation and its approval,
applicant database, scheduling interviews, offering job, generating letters and e-mails and finally
adding as an employee
STEP 8 : Define ad hoc & standard reports on significant HR Metrics & Employee data
STEP 9 : Create strategies based on the goals set and link them with performance management system
STEP 10 : Manage the employee exit formalities and generate letters and track exit reasons

TeamWise Value Proposition
Helps to mould the process as per the business requirements
Seamlessly fits to the organizational structure
Ensures organization to think strategically
Highly compact & specialized automated recruitment activities
Smoothly organizes bulk interviews for applicants
Effortless & accurate data flow from one section to another
Excellent performance and monitoring tools to achieve set goals
Freedom to generate letters & e-mails with a single click
Automatically shows your Talent pool for fast track career growth
Mitigate subjectivity in appraising employees
Extremely user friendly with pop ups, alerts and other notifications
Limitless MIS reports with graphic aids and charts
Unique and dynamic graphical dashboards for quick analysis
Part II TeamWise Application Architecture
Application Architecture
Service Consumer (PHP)*

Service Interface

Business Layer

Service Layer

Data Access Layer

XML
Database
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Why SOA?
Scalability
Able to handle
high volume of
data/users
Expandability
Loosely Coupled
Maintainable
Easy to locate
and correct
defects in code
Efficient
Development
Small, Focused,
Efficient
Development
SOA
Technology Used
Presentation Layer
PHP 5.0
Jquery 1.7
Business Logic Layer
Java 1.5
Jersey 1.1
Hibernate 3.2
Spring 2.5



Database
MySql 5.0
Part III TeamWise Features
TeamWise - HRMS
Trogon Softs incredible web based product -
TEAM WISE, a complete human resource
management solution to tackle all the HR
hassles
Recruitment is easy & hassle free new
entrants joining
Systematic & compact Employee data
Efficient Leave & Attendance management
Trouble free Payroll Management
Controlled employee Attrition
Highly customizable HR dashboard & Bulletin
board
Accurate Ad-Hoc Reporting
HR Metrics & Measurement Analysis

INTRODUCTION
Trouble Free Recruitment
Recruitment

Track Requests History

Handle Resource Request

Automate the Approval


Create & Post Job Openings


Auto Alert for My Interviews


Graphs & Charts


Advance Search

Resume Management
Shortlist Applicants

Manage Applicants Database

Send Notifications / Mails

Track Requests Status


Schedule Screening Rounds


Reject Applicants


Tag Applicants

New Entrants Joining
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Offer Job


Capture Offer Acceptance


Capture Offer Decline


Update Offer Letter

Add As Employee
Allows the company to configure their Offer
Letter format and then generate it with a
single click (its a one time configuration)
Track the Status of the Offered Applicants
Captures the Details for the Offered job and its
status details can be viewed with the help of
different indicators
Generate Reports on Hiring status
Add the applicants details directly to the
employee database
PRIME FEATURES
Employee Information Module
Significant Employee Data at a Glance; Send
Messages and E- mails with a single click
Advance Search Functionality and Export
employee data to excel
MY INFO section for the Employees to
systematically capture their relevant
information
Employee self service sheds off excess burden
from the HR
A paperless data management


PRIME FEATURES
Leave Management System
One time configuration for company leave
policy including the weekends, holidays, leave
types & entitlement etc.
Automatic crediting of leaves for each
employee as per configuration
Easy & unique leave apply mechanism
Employee can track their leave status, apply &
cancel leave
Auto assignment of Leave to the supervisors
Day wise approval / rejection of leave by
Supervisor & HR
My Leave summary with graphical
representation
Captures leave entitlement history

PRIME FEATURES
Attendance Management System

Employees can view their
attendance My
Attendance



Leave details gets auto
updated in the Attendance
Register



Biometric / Swap card
attendance auto import


Over Time & On Duty/Work
From Home Capturing & its
Approval from the supervisor


HR can manually update the
attendance as well


At a glance monthly
attendance status for each
employee for HR

Shift Roster
Enables the user to manage employee work shifts.
Through this module one can define and schedule the work shifts for all the employees of the organization.
Few of the functionalities which one can mange through this module are;
Define Shift Timings
Define Shift Types
Employee Notice: Communicate important messages with employees.
Managing Variable Week Offs
Highly Configurable Roster
PRIME FEATURES
Performance Appraisal
Automates the process of identifying Appraisal
requirements
Allows to set different levels/types of
Appraisal as per Company needs
Total Configurable Appraisal type/KRA/
Questionnaire / Rating.
Generates Assessment sheets automatically
and assigns them to the selected employees &
their supervisors
Invoke Appraisal on the basis of Location/
Department.
Allow to set multiple level of participants in
Appraisal.
Systematizes the feedbacks & grades received
by the supervisors.


PRIME FEATURES
Performance Appraisal (contd.)
Employee can have a detailed view of their
Appraisal Stage.
Helps in decision making
Supervisor/Higher level can set KRA for their
sub-ordinates.
Pictorial representation of Invoke Appraisal
with proper flow.
N number of Participants can be added during
Invoke Appraisal for an appraisal type.
For compensatory appraisals, invokes the
Payroll management system for the
increments made automatically
Generates appraisal reports including the
essential HR Metrics



PRIME FEATURES
Ad-Hoc & Standard Reporting
Reports include different HR Metrics based on
different criteria's
Define reports by selecting different filters and
field options
Apply user access rights for each report to
control the visibility of the report to
authorized and senior management only
Save, Download & print reports
Employee specific personal reports:
Salary Pay slip
Provident fund Report
Loan Report
Reports are graphically represented on the HR
dashboard


PRIME FEATURES
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Define Reports


Generate Reports

Save & Download
Employee Personal Reports
Set user access rights
Controlled Exit Management
Different exit flows for different separation
types
Tracks all attrition status
Captures the Exit interview feedbacks
Asset management & there No- dues
Generates Relieving letter / Termination letter
in accordance with the separation type
Data of the resigned/terminated employee
remains intact
Handles the assets & no-dues of the employee
as well



PRIME FEATURES
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Payroll Management System
One time configuration
PF/PT/ESI configuration and calculation
Efficient TDS Calculation
Easy and automatic salary generation
Automates Over time calculation
Trouble free Loan management
IT declaration under different sections
Effortless Gratuity calculation
Accurate and trouble free Reports
Employees can view their personal payroll
reports through HRMS
Integration of Leave & Attendance records
Controlled Exit formalities for payroll Full &
Final Settlement

PRIME FEATURES

Generate salary


Taxation


Payroll Configuration


IT Declaration

Capture Loans


Payroll Reports


Gratuity


Full & Final Settlement


Over time

Payroll Management System
A detailed description of Payroll on Dashboard
Data fetched for Salary, TDS, PF, ESI, PT in
reports
The amount distribution in terms of Salary as
per the departments
Company at a glance for various updates per
month.
Filled forms such as Form 16, Form 12 BA,
Form 6, Form 19, Form 10C and many more.
Complete automated TDS calculation with
proper Precision.
Complete flexible configuration as per the
requirement of the company.
N number of Salary templates can be created
and matched for Salary.


PRIME FEATURES
Payroll Management System
Automated calculation of PF/ESI/PT/Gratuity
Employee deduction details with nominees for
PF/ESI/Gratuity.
Income and Professional Tax slabs can be
updated and added by the Payroll manager.
Investments track by the payroll manager and
approval with a single click.
Salary defied for employees as per the Salary
templates.
Loan module comprising of installment
calculation and deduction through the
application.
Consolidated report comprising of data from
the employees joining till date with complete
break-up of Salary.


PRIME FEATURES
Payroll Management System
We can manage the details like PF, ESI, VPF, PT
of an employee through employee master.
All the bank and account details of a company
can be managed through company master.
Only payroll manager has rights to make
changes in the application.
We can generate forms in pdf and doc format
through the application.
We can select many forms through other
forms sub tab.
Financial year can be defined.
Complete automated track of payment of
Salary .
Provide automated reports with the feature of
exporting them to Excel sheets.


PRIME FEATURES
SMS Integration
To keep its users up to date and reachable all
the time, Trogon Force integrates the SMS
action in it.
SMS will be sent on the following actions to
the Users mobile:
On Leave Requests and change status of
leaves.
On Interview Schedule
Send reply to SMS received for Resource
Requests made.
SMS code can be sent through registered
phone to get details for:
Applying leave.
Obtaining Leave Balance
Salary details
Attendance detail

PRIME FEATURES
Trogon Force Mobile App
TeamWise allows its users to access the entire
application through their smart phones.
The entire application is in hand of the users
through mobile with each feature provided
with different themes.
ESS through mobile includes the following
features:
Request for ON DUTY /Work from Home
Apply for leave
Check Attendance & my leave status
Approve/Reject Leave Requests
Approve/Reject Resource Requests
My Inbox
Check your scheduled INTERVIEWS for
the day
Download each months salary slip
Switch to higher version of TeamWise

PRIME FEATURES
Part IV TeamWise Upcoming Features
Training & Development
Allows to configure the Training calendar and
its agenda for an year
Highlights the upcoming trainings & their
schedules
Select employees for specific core trainings ,
as well allows employees/their supervisors to
request for it
Approve / Reject training requests by the HR
in a just a single click
Track the attendance & feedbacks for the
training
Training material & other details can be
viewed at a glance
Venue for the Location can be set viewed
through Google Map
Accurate training reports can be generated

PRIME FEATURES
Admin Module
Allows to configure the User Roles and their Rights.
Through this module one can manage all the aspects of the HRMS and Payroll system of TeamWise.
Few of the functionalities which one can mange through this module are;
Asset Management: It will cover all the living and non-living assets of the organization
Invoice Management: It will enable one to manage all the taxations and sales related transactions.
Bill Management: Transactions related to any kind of bill which is issued in the name of the
organization will be managed by this.
Benefits Administration: This module will cover all the aspects related to Insurance of the
organizations and employees, retirement benefits and profit sharing.
PRIME FEATURES
Expense Management
Enable the user to manage all the finances related activities.
Through this module one can manage the spending of the organization by comparing the expenses for
previous and current months.
Few of the functionalities which one can mange through this module are;
Expense Tracker: It will track the spending by capturing them into their type.
Expense Definition: It will enable one to define the category or type for all the expenses .
Budget Planner: Plan your organizations budget annually, quarterly, monthly, half yearly.
Graphical Reporting: This module will cover all the graphical reporting aspects related to various
expenses and over expenditure with respect to the planned budget.
PRIME FEATURES
Performance Appraisal-Bell Curve
Enables the organizational heads to analyze the performance of the employees.
Bell curve system of appraisal is a forced ranking system imposed on the employees by the management.
Forced ranking has been defined as a workforce management tool based on the premise that in order to
develop and thrive, a company must identify its best and worst performers, then nurture the former and
rehabilitate and / or discard the latter
Bell curve system rates the entire workforce by comparing the performance of those engaged in similar
activity and ranking them on the basis of their performance. The entire workforce is segregated as the top
performers, medium performers and the poor performers. The percentile varies with the company policy; it
could be the top 10%, middle 80% and the bottom 10%.
PRIME FEATURES
Integration with External APIs
TeamWise Recruitment module is integrated
with external APIs that will be best suited for
Placement Agencies and Job Portals
Populates resumes from different sources like
docs, social sites, mail boxes, hard disks
Collaborates with different companies and
handles recruitment & hiring process for them
PRIME FEATURES
RECRUITMENT MADE EASY
Part V Support Services
CAT-1 CAT-2 CAT-3 CAT-4

Resolution Aimed Time

30 min. 30 min. 12 Hours 12 Hours

Escalate issue

Post 30 min. Post 30 min. Escalation if required Escalation if required

Updates

Every 15 min. Every 15 min. Post resolution update Post resolution update
Approach to handle CAT-1,CAT-2, CAT-3 & CAT-4
Approach to handle CAT-1 & CAT-2:
A service failure case is initiated by L1 support Team.
A tracking ticket and a failure notification is published to all concerned stake holders.
Within 10 minutes, the L2 Support team gets engage to work on issue

Approach to handle CAT-3 & CAT-4:
L1 Support Team will check if knowledge base for
L1 Support Team opens a tracking ticket and assign P&S Group.
P&S group will identify the issue area and will assign to corresponding department.
Issue will be fixed and a resolution will be provided to client services.



L1 Support Team
Production Support
Manager
Case Management
Process
L2 Support Process
CAT3 / CAT4
CAT1 / CAT2 ( Case
directly handed over to
Production Support
Manager as well as to
Engineering Process)
Case
Type?
Operational
Issue
Bug / Enhancement
Project Management
Product management
Bug
Enhancement
Case Report
Case
Management
report
Solution Report
Forward to Engineering process
if Enhancement is needed
Enhancement Report
Check Knowledge Base in JIRA, SalesForce, Etc.
Is Knowledge Base
Available?
No
Yes
Response to Client Through Knowledge Base
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Client
Call Request
Email / Chat Request
Direct Request Through Support Tickets
More info durgeshg@a3logics.com

Thank you!
Trogon Soft Pvt. Ltd.
H-1-376, Chatrala Circle, Sitapura Industrial Area,
Jaipur 302022, Phone No. : +919929999297