Hamilton Academical Supporters' Society

Board Accies Trust Board Minutes

Tues 20 Oct 200924 Lilac Wynd, Cambuslang, G72 7GJ

Present:Alistair BrownPaul DalyAlan HutchesonDarren JamesonIan KellyDavid OggChairApologiesDonald AndersonGraeme BrownCraig RankinEuan SimpsonAbsentTommy JordanSerialItemAction1a.Previous Minutes.1. Board Members accepted the previous minutes as accurate, withthanks to the outgoing Sec, Donald Anderson.1b.Matters Arising from the previous minutes.1. David noted that nothing had been heard from Tommy, but thatAlistair was present for this meeting. David asked the Board toagree the co-option of Graeme Brown (webmaster) and EuanSimpson to the Board. Agreed Unanimously. The Board agreed tocontinue to seek to additional Board Members.2. Craig had agreed to accept the post of Secretary, on the basisthat the meeting elements of the post were separated frommaintaining the membership database. David had agreed to provideassistance to Craig where needed.AllCraig,David2.Financial Update.1. Ian presented a financial update to the Board. This is attachedat Annex A to these minutes. The annual account had been finalisesas at 31 Aug 09 and the Accounts would now be audited. Ianagreed to deliver the accounts for audit to Alan on 23 Oct 09. Alanhad secured the services of an auditor for the Trust. Thereremained the question of some form of income stream for the Trust,which would be discussed under membership.2. Darren agreed to report on the 2014 Big Lottery Grant, asdiscussed last month, at the next meeting.Ian, AlanDarren3.Programme for 2009/10 season.1. Richard McBrearty from the Scottish Football Museum would

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speak to members on 19 Nov 09. Venue to be agreed – David toaction. David would write to Richard to get bio details and to gethooks for advertising. It was agreed to distribute leaflets about theevent prior to the Motherwell game on 7 Nov. Alan would ask aForum member to design a leaflet. It was agreed to charge non-members £2 for this event. Members would be admitted free. Paulagreed to investigate alternative venues if the Club Function suitewas unavailable.2. Eddie Smith from the SFA Referees would address the Trust on18 Feb 10. David would arrange a venue, hopefully the FunctionSuite at the Club. Further details would be discussed at a futuremeeting.3. The AGM would be arranged for mid-Jan. Post meeting note:David has agreed a date of Tuesday 19 Jan 10. The meeting will beheld in the Club Function Suite and will be followed by a meetingaddressed by Les Gray, HAFC Vice Chairman.4. David also reported that he was currently in discussions to bringa senior Police Office with match commander experience to talkabout Football match policing. Date and venue to be confirmed.DavidAlan, AllavailablePaulAllDavidDavid4.Website.Graeme was unable to be present to update Board members onprogress with the website. David expressed the thanks of the Boardto Graeme for the excellent work completed on the website in thelast few months.5.Membership.1. The Board agreed that some form of annual subscription wasessential to generate an income stream. David had checked anumber of other Trusts’ websites and found a range of subscriptionsfrom £5 to £15. It was agreed to charge a £5 annual subscriptionfor Accies Trust membership, the membership to run for a calendaryear, from 1 Jan 10. Alistair suggested that it might be better tohave it running as per the season (Sep – Aug) and it was agreedthat this might be something to consider for the future.2. David had obtained a quote for membership cards, but had notdesigned the card yet. He agreed to do that in the next month orso. Issuing a membership card adds to a sense of belonging forTrust members.3. David was in the process of creating a membership list to aidcommunication with members (having failed to open the filessupplied by Donald!). He was not sure whether AGM notices couldbe issued by email, as the majority of members had agreed to havecorrespondence by email wherever possible. (Post meeting note:Check with Supporters Direct – seems fine, as long as we complywith voting and timing of meeting regulations.)AllDavidDavid6.Board Membership.1. David outlined his vision for the future of the Board in that eachBoard member would have specific responsibilities and wouldoperate with a degree of autonomy in how they carried out theirremit. Plans would be initially directed and agreed by the Boardwith responsible Board members reporting back to Board meetingson progress and completion. Examples of specific responsibilitiesinclude publicity (Alan), Club liaison, membership liaison, smallbusiness liaison and winter programme co-ordinator.All toconsider7.1. Alan would progress the publicity effort for the forthcomingmeeting with Richard McBrearty. Local Press, radio and leafleting