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Governance Committee for the MPWSP Agenda Packet 05-23-14

Governance Committee for the MPWSP Agenda Packet 05-23-14

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Governance Committee for the Monterey Peninsula Water Supply Project, California American Water Monterey Peninsula Water Supply Project
Governance Committee for the Monterey Peninsula Water Supply Project, California American Water Monterey Peninsula Water Supply Project

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GOVERNANCE COMMITTEE
 
FOR THE MONTEREY PENINSULA WATER SUPPLY PROJECT
 
California American Water
 Monterey County Board of Supervisors Monterey Peninsula Regional Water Authority
 Monterey Peninsula Water Management District 
 
This meeting has been noticed according to the Brown Act rules. This agenda was posted on May 19, 2014.
Governance Committee Members:
California American Water Robert MacLean Monterey Peninsula Regional Water Authority  Jason Burnett, Chair  Alt.- Chuck Della Sala County of Monterey David Potter  Alt. - Simon Salinas Monterey Peninsula Water Management District Bob Brower, Vice Chair  Alt. – Jeanne Byrne
Staff Contact:
David J. Stoldt, MPWMD  Arlene Tavani, MPWMD
 
AGENDA REGULAR MEETING Monterey Peninsula Water Supply Project Governance Committee
***************
Friday, May 23, 2014, 1:30 PM
Monterey Peninsula Water Management District, Conference Room, 5 Harris Court, Building G., Monterey, CA
 
Call to Order/Roll Call Pledge of Allegiance Public Comments
 Anyone wishing to address the Committee on matters not listed on the agenda that are within the subject  jurisdiction of the Committee, may do so during Public Comments. The public may comment on any other items listed on the agenda at the time they are considered by the Committee
.
Please limit your comment to 3 (three) minutes.
Action Items
– Public Comment will be Received 
 
1.
 Action: The Committee will make a recommendation to the Monterey Peninsula Regional Water Authority on selection of a professional engineer to  perform a value engineering analysis for the Desalination Project. The selection will be based on review of proposals received from prospective consultants. If the Water Authority confirms the consultant selection, the recommendation will be submitted to California-American Water to assign the contract.
Discussion Items
– Public Comment will be Received 
 
2. Update from California American Water on Source Water Intake Location Investigations 3. Update on Development of Landfill Gas Term Sheet 4. Discussion of Items to be Placed on Future Agendas
Adjournment
 
 After staff reports have been distributed, if additional documents are produced by the Governance Committee and provided to a majority of the committee members regarding any item on the agenda, they will be available at the Monterey Peninsula Water Management District (MPWMD) office during normal business hours, and posted on the Governance Committee website at http://www.mpwmd.net/GovernanceCommittee/GovernanceCmte.htm. Documents distributed at the meeting will be made available in the same manner. Upon request, a reasonable effort will be made to provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A reasonable effort will also be made to provide translation services upon request. Please submit a written request, including your name, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service by 5:00 PM on Wednesday, May 22, 2014. Requests should be sent to the Board Secretary, MPWMD, P.O. Box 85, Monterey, CA, 93942. You may also fax your request to the Administrative Services Division at 831-644-9560, or call 831-658-5600.
 
U:\staff\MPWSPGovernanceCmte\2014\20140523\20140523Agenda.docx
Monterey Peninsula Water Supply Project Governance Committee Meeting Date: May 23, 2014 Agenda Item: 1. Develop Recommendation to Monterey Peninsula Regional Water Authority on Selection of Consultant to Conduct Value Engineering Analysis of CDM Desalination Project Designs Summary:
On April 17, 2014, a request for proposals for preparation of a value engineering study (
) was distributed to nine firms: Separation Processes Inc., Smith Culp Consulting, Brown and Caldwell, Valentine Environmental Engineers, CH2M-Hill, Strategic Value Solutions, Value Management Strategies, Inc., Kennedy Jenks, and HDR Inc. Proposals were received from Robinson, Stafford &Rude, Inc. (RSRI) and Value Management Strategies, Inc. (VMS)
 
 The Monterey Peninsula Regional Water Authority (Authority) appointed an ad-hoc selection committee consisting of representatives from California American Water (Cal-Am), the City of Seaside, the City of Monterey, and the Monterey Peninsula Water Management District. The ad-hoc selection committee analyzed the proposals and recommended VMS as the most qualified firm for preparation of the value engineering study. According to Rick Riedl, Chair of the ad-hoc selection committee, some overarching considerations in evaluating the proposals were; 1) The team leader for VMS is a Project Management Professional, a certification which requires knowledge of the application of a rigorous set of principles that are applied to bring a project to completion. 2) RSRI includes team members from B&V, who were proposers on the desal plant. This may represent a conflict of interest since the review may include some proprietary materials. 3) Most of the RSRI team members are not registered professional engineers in California. Riedl also noted that contract documents should be revised to show the value engineering workshop during the week of July 7 when all team members and VMS representatives are available to meet. Attached as
Exhibits 1-B- through 1-D
, respectively, are the VMS Proposal for Services, the ad-hoc review committee’s rating sheet, and the VMS cost proposal.
Recommendation:
The Governance Committee should review the recommendation of the ad-hoc selection committee and consider adoption of a recommendation to the Authority that it negotiate a contract with VMS for preparation of the value engineering study. If the Authority confirms the consultant selection, it will contract with VMS and seek reimbursement from Cal-Am for the cost of the study.
Exhibits: 1-A 
April 17, 2014 RFP for Preparation of a Value Engineering Study
Value Management Solutions, Inc. Proposal for Services
Ad-Hoc Selection Committee Proposal Ratings
Value Management Solutions, Inc. Cost Proposal

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