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Peace Corps Manual MS 220 Leave Trainees

Peace Corps Manual MS 220 Leave Trainees

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This is a response to your Freedom of Information Act (FOIA) request. Specifically, you request, “All Peace Corps documents regarding children born or otherwise claimed to and by Peace Corps Volunteers.”
This is a response to your Freedom of Information Act (FOIA) request. Specifically, you request, “All Peace Corps documents regarding children born or otherwise claimed to and by Peace Corps Volunteers.”

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05/22/2014

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Peace Corps Intranethttp://inside.peacecorps.gov/index.cfm?viewDocument&document_id=161&filetype=htm[2/3/2014 2:29:52 PM]
Inside Peace Corps
Welcome, Candice AllgaierLog out 
Authored ByAnne PassmoreMay 25, 2012Return to Homepage 
MS 220 Leave for Volunteers/Trainees
 
Effective Date:
 December 2, 2013
Responsible Office:
 Volunteer Services andOffice of Global Operations
Supersedes:
 8/1/2008; 12/3/2007 8/3/07; 10/01/03; 10/15/99; 1/15/99; 1/30/97;10/15/96; 5/13/83; 2/77 Table of ContentsIssuance MemoIssuance Memo (12/2/2007)Issuance Memo (5/25/12)AttachmentAttachment ACountry Specific Whereabouts Notification and Annual Leave Directive 
Table of Contents
 
HomeOffices & UnitsAgency ProjectsCorps ActivitiesCorps ToolsPolicy & ReferenceHR CentralSite Map
GOPrint Document
 
Peace Corps Intranethttp://inside.peacecorps.gov/index.cfm?viewDocument&document_id=161&filetype=htm[2/3/2014 2:29:52 PM]
1.0 Purpose
This manual section sets out the Peace Corps' policies and procedures regarding all types of leave for Volunteers and Trainees (V/Ts).
2.0 Definition of Leave
For the purposes of this manual section: (a) A V/T is on leave when he or she is on one of the types of leave listed in Sections 4.0,6.0, or 7.0 of this manual section; (b) A V/T is not on leave when traveling on approved Peace Corps business; and (c) A V/T is not on leave when he or she takes time away from the community for certainpersonal needs.
See
 Section 3.1 below.
3.0 Policies
3.1 Time Away from Community
V/Ts need occasional days away from their communities to take care of personal needs.Such time away from their community does not constitute leave. However, such breaksshould be taken infrequently and must not be abused.
3.2 Whereabouts Requirement
For safety reasons, it is essential that Peace Corps is able to contact V/Ts at all times duringtheir service. In order to maximize V/T's safety and security, whether on leave or at theircommunity, each post/country should have a written whereabouts policy, based on MS 270
Volunteer/Trainee Safety and Security 
 and an annual leave policy. Post staff and Volunteersshall annually review and comment on both policies.
See
 Attachment A for a sample of apost specific whereabouts notification and annual leave policies.
3.3 Travel Destination Restrictions
3.3.1 In-Country Travel
A Country Director has overall responsibility for the day-to-day management and executionof safety and security programs at the post and, in performance of that duty, may determinethat certain parts of the country in which the post is located are off-limits for purposes of travel by V/Ts. The Country Director is responsible for informing V/Ts if any parts of thecountry of their assignment are off-limits for travel and V/Ts are responsible for complyingwith the restrictions at all times, including when they are on time away from theircommunity or on leave.
3.3.2 Out-of Country Travel
When a V/T requests approval for leave, the V/T must inform the Country Director of theplanned travel destinations and receive prior approval from the Country Director beforecommencing leave. With respect to a particular destination, the Country Director:(a)
 
Must deny approval for V/T travel to a particular destination if the AssociateDirector of Safety and Security, in consultation with the Associate Director forGlobal Operations, has restricted travel by V/Ts to such destination because of aserious risk to the safety and security of V/Ts or because of other significantgovernment interests.(b)
 
May deny approval for V/T travel to a particular destination if the CountryDirector determines that such travel would be detrimental due to significantpolitical or security considerations that are unique to the country of service of theV/T.(c)
 
Must deny approval for V/T travel to a particular destination in another country if the Country Director responsible for that country has restricted travel by V/Ts tosuch destination.(d)
 
Must deny approval for V/T travel to a particular destination if the applicablePeace Corps Medical Officer or the Office of Health Services has determined thattravel to the destination would pose a serious risk to the health of the V/T orothers.(e)
 
Must deny approval for V/T travel to a particular destination if the StateDepartment has restricted travel by U.S. citizens to such destination.When a V/T travels to another Peace Corps country, the V/T is responsible for following therestrictions on travel destinations of the post in that country.
 
In addition, the V/T's CountryDirector must inform the Country Director in the country of destination that the V/T will betraveling to the destination country and must specify the dates of travel.
3.4 Disciplinary Action
Failure to comply with the leave requirements in this manual section may result indisciplinary action up to and including administrative separation.
 
Peace Corps Intranethttp://inside.peacecorps.gov/index.cfm?viewDocument&document_id=161&filetype=htm[2/3/2014 2:29:52 PM]
4.0 Annual Leave
Annual leave, also known as vacation leave, generally provides Volunteers the opportunity toincrease their understanding of their host country and region or to travel to areas outside of their country or region, while allowing time for rest and relaxation. However, Volunteersmust comply with the policies set out in MS 450
Volunteer and Trainee Transportation.
 
4.1 Annual Leave Allowance
Volunteers accrue two days of annual leave allowance for each month of Volunteer service,regardless of whether they actually use, or are authorized to take, the annual leave.
See
 MS221,
Volunteer Allowances
. Annual leave allowance is normally paid with the Volunteer's living allowance.
See
 MS 221.
4.2 Timing for Annual Leave
To ensure that annual leave is an integral part of a Volunteer's service, annual leave isdiscouraged during the beginning or end of service, and should not be taken during the firstthree months or last three months of service, except when the Country Director approvesleave under special circumstances, or in conjunction with an authorized emergency leave.
4.3 Advancement of Annual Leave
The Country Director has the discretion, consistent with policies established in-country, toadvance annual leave, not to exceed the amount accruable during the Volunteer's service.
4.4 Annual Leave Outside of Country
Annual leave must be taken any time a Volunteer travels out of the country of assignmentfor vacation purposes. Annual leave for out-of-country travel is computed in terms of calendar days, including weekends and host country and U.S. holidays. The day afterdeparture from the country of assignment through the day of return to the country of assignment are counted as annual leave days. The computation of annual leave days doesnot include the necessary minimum time to travel between the Volunteer's site and the pointof exit out of or entry into the country of assignment.
4.5 Annual Leave Within Country
When annual leave is taken within the Volunteer's country of assignment, host countryholidays are not counted in computing annual leave days. All weekends and U.S. holidaysthat fall within the annual leave period are counted in computing annual leave days.
5.0 Medical Coverage During Leave
The Peace Corps continues to provide V/Ts with necessary medical care during leave. A V/Twho becomes ill or who is injured while on leave should contact the Office of MedicalServices (OHS/MS). See MS 262, Peace Corps Medical Services Program.
6.0 Emergency Leave
The Counseling and Outreach Unit (OHS/COU) may authorize emergency leave and travel, atPeace Corps' expense, for V/Ts in the event of a family medical emergency, as definedbelow.
6.1 Definitions
The term medical emergency is defined as:(a) a terminal illness(b) a critical, life-threatening illness or injury(c) onset of para/quadriplegia(d) death(e) a situation in which the personal presence of the V/T is required to make new living orcare arrangements for an ill or injured family member The term family medical emergency means a medical emergency directly affecting:(a) a member of the V/T's immediate family, i.e., a parent, spouse, sibling, child, orgrandchild related to the V/T by blood, marriage, or adoption. This definition includes step-relatives, e.g., step-mother, but does not include in-laws, e.g., mother-in-law. A CountryDirector may authorize a V/T spouse to accompany a V/T who is authorized to takeemergency leave (see paragraph 6.7).(b) a caregiver who, in the absence of one or both parents, lived with the V/T andperformed a parent's duties and responsibilities with respect to the V/T for at least fiveconsecutive years prior to the V/T's reaching the age of 18. This is a surrogate parent whotook the place of a parent absent in the V/T's life. This is not an additional person who livedwith the V/T.(c) a person for whom the V/T assumed a parent's duties and responsibilities for at leastfive consecutive years prior to this person's attaining the age of 18.
6.2 Preliminary Communication Concerning a Family MedicalSituation

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