Management Kickoff

Team Leader Preparation Working With Sponsor

Prework Lead By Team Leader

Event Kickoff
Kaizen Day One

Kaizen Day Two

Kaizen Day Three

Kaizen Day Four

Kaizen Day Five

After Action Review

Management Kickoff
Educate executive staff / management in application of Kaizen
Brainstorm potential Kaizen topics
Prioritize topics based on significance to business strategy & objectives
Identify areas of business where Kaizen topics could be applied
Select 2 to 3 focus areas for a Kaizen Blitz
Name Sponsor
Identify LeanSigma Master to facilitate event
Name Team Leaders
Consider logistics issues, risks and appropriate mitigation plans
Phase Gate: Is this Kaizen a Go?

Team Leader Preparation Working With Sponsor

Inititiate objectives form
Clearly define scope & objectives working with Champion (Sponsor)
Define key metrics and expected improvements
Identify date for Kaizen Blitz week
Identify team members and verify their availability
Address logistic and risk issues defined by management
Establish budgets
Phase Gate: Is this Kaizen a Go?

Prework Lead By Team Leader

Meet with Team Members to review Kaizen Blitz approach & objectives
Collect baseline data for key metrics
Train Team Members in required LeanSigma tools
Engage Team Members in collection of relevant Pre-Work data
Validate scope and objectives based on data collected
Define meeting locations for event week
Brief impacted management and employees on what to expect during event
Collect materials required to support team during event week
Phase Gate: Is this Kaizen a Go?

Event Kickoff
Assemble Team and capture any open issues
Brief Sponsor on completed objectives form, pre-work findings and team issues
Prepare Sr. Site Executive for opening comments
Prepare Pre-Work Presentation
Hold Kickoff meeting
Phase Gate: Is this Kaizen a Go?
Kaizen Day One
Walk the process and complete process maps
Introduce Team Members to management & employees in focus areas
Review process map with process experts and employees to validate
Brainstorm with employees
Establish methods to impacted
to keep all capture UDE's and potential
employees informed solutions
of progress and how
they can communicate ideas and/or feedback to team
Assign sub teams and action items
End of day review of data collected
Kaizen Day Two
Review plan for day and action items
Ensure UDE data collection completed by mid day
Define root causes of UDE's based on data and LeanSigma analysis
Identify preliminary solutions, approach and team assignments
Estimate potential improvements relative to objectives
Review data and approach with Master and solicit feedback / direction
Brief Sponsor on findings, solutions, approach, estimated benefits and required
support
Kaizen Day Three
Review plan for day and action items
Perform FMEA as required to address potential risks before implementation trials
Define impacted documentation, proceedures and required approvals to implement
changes
Get necessary authorization and approval to proceed with implementation
Communicate plans with impacted employees on all shifts and solicit feedback
Coordinate support activities and logistics
Initiate implementation trials and collect data
Review employee feedback data
Team review of findings and status at end of day
Define evening work plans as required

Kaizen Day Four

Review plan for day and action items
Complete implementation trials
Brief local management on findings and final recommendations soliciting feedback
Complete
Standardizesupport activities
new process and
and verify
gain logistic
approval forissues are adequately
documentation addressed
& proceedural
changes
Train impacted employees in new approach
Review employee feedback data
Team review of findings and status at end of day
Define evening work plans as required
Kaizen Day Five
Review plan for day and action items
Verify new process and methods implemented
Review employee feedback data
Analyze data to quantify demonstrated and/or projected improvements
Update objectives form with achievements
Prepare a communications plan
Have team members prepare for final presentation
Present Final Results To Sponsors, Executives and Impaced Employees
Set date for follow-up review
Recognize achievements
Phase Gate: Was this Kaizen a success?

After Action Review

Restate team’s mission and event’s objectives
Establish cause and effect
Orient on training and improvement objectives
Seek maximum participation
Summarize to emphasize key learning points
Record key points
Develop action plans to address key points