MS Power Point

Embed Doc
Copy Link
Readcast
Collections

CommentGo Back

Download

Microsoft PowerPoint By BALJEET/1

TerminologySlides

- You create and edit individual pages called slides.

Speaker’s Note

-Use speaker’s mote when you are present. They are usuallyprinted on paper and can be either the exact text of speech, reminder notes, Backup information, orcombination there of.

Handouts

- Handouts are paper copies of all or some of the slides to begiven to the audience. They can be one per page orreduced so that three or six fit on a sheet of paper.

Presentation of Files

-All of the PowerPoint slides for a particular project arekept in a single PowerPoint file are called a presentationof file. These presentation files normally end with theextension .PPT . Each presentation consist of only one file,making it easy to copy and pass around presentations.

Masters

-You create masters to hold information that will appear onmultiple slides in your presentation. For instance, if youwanted to put your name, company logo, or some otherdecoration on each slide, you did add it to the masters forthat presentations.

Color Schemes

-PowerPoint lets you define rules used for applying colors orshades of gray to the various components of yourpresentation. For instance, You can specify a slide’sbackground colors, the color used for major headings andso on.

VIEWSOutline Views

- It’s easy to rearrange the individual line items whilein outline view. And you can Collapse items in this view sothat you can see just heading or just the names of eachslides.

Slide View

- Slide view shows you how Your finished slides will look. You will see the backgrounds, colors or shades of gray, andso forth.

Slide Sorter View

- The Slide Sorter View lets you see “Thumbnails”. Whilein slide sorter view you can drag slides to move them. Theslide sorter view is also where you specify type of slidetransitions. You can also specify how individual bulletspoints on a slides are revealed to the audience.

Notes Pages View

- Use the notes pages view to create and see notes tothe presentor. it shows a miniature slide image andprovides a text area for presentor’s notes.

Slides Show View

- Use slide show view to help you rehearse, or foractual VDU presentation of a finished shows. It removes all of the Powerpoints

Microsoft PowerPoint By BALJEET/2

clutter and places small pencil icon at the bottom right of the screen. ToMove forward, either press the space bar, click the primary mouse button, or usethe —> key. Use the <— key to move backward. If you click on the little pencilicon, you can use the mouse to draw temporary lines on the screen. Use thelines to emphasis things on the screen on the screen as you talk. To leave theslide show view, press Esc. You will be switched to the previous view you wereusing.

Create a new presentation

You can create a new presentation in several ways. You can start byworking with the AutoContent wizard, in which you begin with a presentationthat contains suggested content and design. The AutoContent wizard containssample presentations for a variety of topics, for example, for a companymeeting or event planning and also contains presentations you can use on theInternet.Another way to start a presentation is by selecting a design template thatdetermines the presentation's design but doesn't include content. You can alsobegin with an outline you import from another application, such as Word, or witha blank presentation that has neither suggested content nor design.

Create a presentation based on a blank presentation

1On the File menu, click New, and then click the General tab.2Double-click Blank Presentation, and then select a layout for your first slide. The new presentation uses the color scheme and title and text styles of thedefault presentation.3Type the title and any other content you want on the title slide.4On the Common Tasks toolbar, click New Slide, scroll to see more layouts,and then select a layout for the next slide.5Add the content you want, and then repeat steps 4 and 5 for each newslide.6When you finish, click Save on the File menu.7Name your presentation, and then click Save.Note : To see how your slide show will look, click Slide Showat thelower left of the PowerPoint window.

Slide show design guidelines

When you give a slide show, the content should be center stage. You wantthe tools you use such as animations and transitions to emphasize your points,not draw the audience's attention to special effects.If your audience reads from left to right, you might design your animatedslides so that your points fly in from the left. Then to emphasize a particularpoint, try bringing it in from the right. The change will grab the audience'sattention and reinforce your point. The same principle works with sound. An occasional burst of music orsound during a transition or animation will focus the audience on the slide show.However, frequent use of sound effects can draw attention away from your mainpoints. The pace of your presentation also affects audience response going toofast exhausts audience members, and going too slow puts them to sleep. Youcan use PowerPoint features to rehearse your pace before you give apresentation.

Microsoft PowerPoint By BALJEET/3

While you rehearse, you can also check your slides' visual impact. Toomany words or pictures can distract the audience. If you find yourself using toomuch text, try turning one slide into two or three, and then increase the fontsize.

Animate text and objects

1In slide view, display the slide that has the text or objects you want toanimate.2On the Slide Show menu, click Custom Animation, and then click the Timingtab.3Under Slide objects without animation, select the text or object you want toanimate, and then click Animate.4To start the animation by clicking the text or object, click On mouse click. To start the animation automatically, click Automatically, and then enterthe number of seconds you want to elapse between the previous animationand the current one.5Click the Effects tab. If you are animating a chart created in MicrosoftGraph, click the Chart Effects tab. For information about animating theelements of a chart, click .6Under Entry animation and sound select the options you want. For Help onan option, click the question mark and then click the option.7Repeat steps 3 through 6 for every object you want to animate. You canclick the Preview button to see how your animations work.

Tips

•A quick way to create basic animation is to select the object you want toanimate (in slide view), click the Slide Show menu, point to PresetAnimation, and then click the option you want.•To preview animations in slide view, click Animation Preview on the SlideShow menu. The animation plays in the slide miniature that appears. To replay the animation, click the slide miniature.

Ways to run a slide show

Depending on your needs, you can run a slide show three different ways. The following options are available when you click Set Up Show on the SlideShow menu.•

Presented by a speaker (full screen)

Click this option to run a full-screen presentation the most common method usually with a speaker whodirects the show. The presenter has complete control of the show and can run the showautomatically or manually, stop it to add meeting minutes or action items,and even record narration as the show progresses. You also use this modewhen you want to project a slide show on a larger screen or usepresentation conferencing.•

Browsed by an individual (window)

Click this option to run a smaller-screen presentation for example, one that is browsed by an individual overa company network. The presentation appears in a smaller window, with commands available formoving through the show and for editing, copying, and printing slides. Inthis mode, you move from slide to slide by using the scroll bar, and you canhave another program open at the same time. You can also display the Webtoolbar so you can browse through other presentations and Officedocuments.

of 00

Leave a Comment