MIS

Computer Maintenance
Cleaning your laptop
NEVER leave it exposed to dust
Use the Computer Wipes to clean it from time to time

Disk Cleanup
How to Use Disk Cleanup Wizard?

1. Go to Start| All Programs| Accessories| System Tools| Disk Cleanup

2. The Disk Cleanup Wizard window will ask to

select the Drive; Select the Drive and then Click
OK
[On the IBM ThinkPad, you only have the C: Drive]
[You can do the same for your flash memory]

3. If it’s the first time you do it, this window is going to take time, long time
.

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4. Now, you are able to select what you don’t want. Since that everything here
is
not important, Check them all and Press OK
[It is not advised to select “Downloaded Program files”]

Then, you’ll be asked to confirm your action, Press Yes

5. Now it the Disk Cleanup utility is cleaning your disk to free space.
[Again it may take some time]

2 | Prepared by: Maha Kareem, IT Coordinator

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Disk Defragmenter
How to Defragment your Disk?

1. Go to Start| All Programs| Accessories| System Tools| Disk

Defragmenter
2. Select the Drive you want to defragment and
3. Press Defragment
[It’s better to close all opened programs when you do that]

4. Depending on how often you use it, it may take some time
At the end of your defragmentation, you’ll got a message dialog box, Click
Close

3 | Prepared by: Maha Kareem, IT Coordinator

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Schedule a task [maintenance tasks]
1. Go to Start| All Programs| Accessories| System Tools| Scheduled
Tasks
This opens the scheduled tasks folder

2. Double click on: Add Scheduled Task

3. When the Scheduled Task wizard Dialog box opens, Click Next

4. Select the task you want and click Next

5. Leave the name as it is, and select your preferred time and click Next

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6. Select the time and day and click Next

7. Now, if your account has a password, you must type the password down,
otherwise it won’t work probably
8. Finally, click Finish

Now, every week on the specific day and time, the scheduled task will run
without the need to open it yourself

[Make sure that your PC is switched on the time of scheduling]

5 | Prepared by: Maha Kareem, IT Coordinator

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File Management
Why to organize your files and folders?
1. Better/faster time searching,
2. Reducing knowledge loss and
3. Increase in productivity/better performance.
All these benefits impact on the way an organization thinks and does things to achieve its
objective

Tips for Managing Your Files

1. Use My Documents. It is better not to put your files on the desktop for a long time
2. Keeping all your files in one place is good when you want to starting back up.
3. Keep files separate from programs. By separating document files and program files
you reduce the risk of accidentally deleting your documents when you install or
upgrade programs.
4. Adopt consistent methods for file and folder naming. Develop a naming scheme
for your files you create and then stick to it.
5. Keep names short. Easier to remember
6. Use a hierarchy/ structured method

7. Separate ongoing and completed work. Better when you back up your files, since
some files aren’t going to be backed up frequently. It’s better to put all of the
completed work on another folder, this also will reduce the time of searching
8. Keep files types with each other. Presentations on a folder, documents with
documents, pictures with pictures and so on
9. Use shortcuts and shortcut links instead of multiple copies.
10. Better to use English for naming folders. Some computers does not support
Arabic Language, so when you try to open a file inside this folder it won’t open. Also
PDF documents do not open if they are inside a non English named folder

6 | Prepared by: Maha Kareem, IT Coordinator