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RPSD Policy 4119-24 (Updated 2014)

RPSD Policy 4119-24 (Updated 2014)

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Published by Roselle Park News
RPSD Policy 4119-24 (Updated 2014)
RPSD Policy 4119-24 (Updated 2014)

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Published by: Roselle Park News on Jun 14, 2014
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06/16/2014

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POLICY Roselle Park Board
o
Education Roselle Park, New Jersey File Code:
4119 24
STAFF USE OF INTERNET SOCIAL NETWORKS AND OTHER FORMS OF ELECTRONIC COMMUNICATION Electronic communications, for the purpose of this policy, means a communication transmitted by means of an electronic device including, but not limited to, a telephone, cellular phone, computer, computer network, personal data assistant, or pager. Electronic communications include, but are not limited to, e-mails, text messages, instant messages, and communications made by means
o
an Internet website, including social media and social networking websites. The Superintendent and the School Principals shall annually remind staff members and orient new staff members concerning the importance
o
maintaining proper decorum
in
the on-line digital world as well as in person. Employees must conduct themselves
in
ways that do not distract from or disrupt the educational process. The annual orientation and reminders will give special emphasis to improper fraternization with students using electronic communications as follows: A. School employees shall not list current students as friends
on
networking sites;
B
All electronic contacts with students shall be through the district's computer and telephone systems;
C
All electronic contacts by coaches and extra-curricular advisors with team members and members
o
extracurricular activities shall be sent to all team members and activity participants;
D
School employees shall not give out their private cell phone or home phone numbers to students without prior written approval of the Superintendent or his/her designee;
E
Inappropriate contact with students via e-mail or phone is prohibited;
F
Examples
o
inappropriate behavior shall be covered and discussed, including behavior to avoid and the need for all school employees to use common sense in avoiding inappropriate and unprofessional behavior when communicating and interacting with students; G. Inappropriate electronic communications with students, including communications via a social networking website, social media venues, or other Internet websites, include but are
~t
limited to:
1
Posting
or
sharing items containing sexual content; 2. Posting or sharing items exhibiting or advocating the use of drugs, alcohot or any illegal activities;
3
Posting or sharing items that pertain to students, including confidential information; 4. Posting or sharing any content that significantly affects the employee's ability to perform his/her job or disrupts the educational environment;
5
Posting
or
sharing any content
th<1t
w9µld violate district policies and/or procedures.
4119 24p
 
H.
Monitoring and penalties for the improper use of district computers, district technology,
and
the district computer network shall
be
discussed
and
staff shall
be
informed of the consequences that may result from inappropriate electronic communications with students and the possibility of penalties, including dismissal from employment, for failure
to
exercise good judgment
in
on-line
and
electronic conduct.
I.
School staff shall have
no
expectation of privacy when using district technology, the district network, and/or public social media and networking venues. The Superintendent or his/her designees shall periodically conduct Internet searches to determine if school employees have posted inappropriate material
on
the Internet. When inappropriate use of computers and Internet websites
is
discovered, the Superintendent or his/her designees shall download the problematic, inappropriate, or offensive material
and
seek to maintain storage and chain of custody of the evidence. The Superintendent or his/her designees shall also promptly bring the problematic, inappropriate, or offensive material to the attention of the Superintendent, the Board President,
and
the Board s Personnel Committee for review. Cell Phones School staff shall not contact a student s cell phone unless directed to
do
so
by
the student s parent/guardian or the adult student. School district personnel shall limit cell phone interaction with students
to
contact that pertains to legitimate school business. Legitimate school business includes, but
is
not limited
to
the following:
1.
Answering academic inquiries regarding homework, other classroom work or assignments;
2.
Scheduling appointments for school related conferences and/or extra help;
3.
Clarifying classroom expectations and/or assignments;
4.
Sending notifications related to classroom, club or sports schedules, events, trips, assignments; deadlines. Cell phone contact with students shall
be
as
brief
and
as
direct
as
possible. When brief contact is not sufficient and/or feasible to resolve the matter, teachers shall schedule face
to
face conferences during regular classroom
and
extra-help periods to confer with the student.
No
cell phone contact shall exceed three replies. Text Messages
No
staff member, coach or volunteer shall text message any student individually. All text messages
to
students shall
be
sent to the class, team, club or organization. Staff shall not send messages that contain material that may
be
defined
by
a reasonable person
as
profane or obscene; messages that are racist, sexist or promote illicit, illegal or unethical activity; or messages that:
1.
Violate the district s affirmative action policy;
2.
Are personal
in
nature
and
not related to the business of the district;
3.
Can
be
interpreted as provocative, flirtatious or sexual
in
nature;
4.
Contain confidential information to persons not authorized
to
receive that information;
5.
Violate the Board s policy
on
Harassment, Intimidation and Bullying, File Code:
5131
HIB.
.
4119 24p
 
Computer. Tablet.
and
Other Electronic Communication School district personnel shall adhere to the following guidelines when sending or receiving messages from students using district owned or issued computers/tablets/other electronic communication; the district network;
and
the staff member's external Email accounts:
1
All messages shall pertain to legitimate school business;
2
Personnel shall not reveal passwords
to
others. If a staff member believes that a password has been lost or stolen, or that E-mail has been accessed
by
someone without authorization, he/she must contact the Help Desk immediately. E-mail windows should not
be
left open
on
the screen when the computer
is
unattended.
3
District administrators shall have access
to
the employee's password or passwords for
all
district owned or issued devices
and
the use of the district network;
4
To ensure that federal copyright laws are not violated, staff shall not send messages that contain text without the author's permission. Staff shall not send messages that contain material that may
be
defined
by
a reasonable person as obscene; messages that are racist, sexist or promote illegal or unethical activity; or messages that:
1
Violate the district's affirmative action policy;
2
Are personal
in
nature
and
not related
to
the business of the district;
3
Can
be
interpreted
as
provocative, flirtatious or sexual
in
nature;
4
Are broadcast
to
a large group of other district personnel without supervisory permission;
5
Contain confidential information to persons not authorized to receive that information.
6
Violate the Board's policy
on
Harassment, Intimidation
and
Bullying, File Code:
5131
HIB
Personnel shall become familiar with the district's policies and regulation
on
staff and student access
to
networked information resources before initiating E-mail use. Employees learning of any misuse of the E-mail systems shall notify the supervisor of technology immediately. Social Networking Websites, Social Media.
and
Communications Made
by
Means of
an
Internet Website School employees have
no
expectation of privacy when using public social networking websites, public social media venues,
and
public Internet websites. School employees are prohibited from improperly fraternizing with students.
1
School employees may not list current students as friends
on
social networking sites or social media venues.
2
School employees shall not inappropriately communicate with students
via
social networking websites, social media, or other Internet websites. Inappropriate electronic communications with students include but
is
not limited to:
4119 24p
a
Posting or sharing items containing sexual content;
b
Posting or sharing items exhibiting or advocating the use of drugs, alcohol or any illegal activities;
c
Posting or sharing items that pertain to students, including confidential information;
d
Posting or sharing any content that significantly affects the employee's ability
to
perform his/her job or disrupts the educational environment;
e
Posting or sharing any content that would violate district policies and/or procedures.

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