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PageMaker Screen At A Glance DeskCardHintsThe PageMaker Toolbox

PageMaker Appearance

Adjust Units of Measurements in Rulers

to suitthe type of publication being created, such as inchesfor a printed publication or picas for a publicationwhich will be published electronically. Click

File >Preferences > General

. In the dialog box Click onthe

Measurements in

box (drop-down menu inWindows) and choose the measurements desired for the

Horizontal Ruler

. Be sure to fill in the number of points, if appropriate.

Show or Hide Column, Ruler and Margin

Guides to make working easier. Click

View > ShowGuides

to show guides (or Hide Guides to hide.)These guides show on your screen but do not print.When guides are showing, click

View >

Snap toGuides

to snap images and text to the guides.

If Preparing a File that Will Not Be Double-Sided,

such as a proposal, be sure to set thepreferences in Document Setup. Click

File >Document Setup

and uncheck the box next to

Double-Sided

. If you’re going to prepare a double-sided document but want every page to be based onthe same Master Page, uncheck the box next to

Facing Pages

(make sure Double-sided is checked.)

PageMaker Performance

Master Pages Create Better Publications

bykeeping a consistent, cohesive look. Master pagesallow you to create a single page (or facing pages if the publication is page spread) which containconsistent elements, such as headers, footers, pagenumbers and more. When items are adjusted on themaster page (s), all instances of the elements areadjusted in the publication. To access the master page, click the

Master Pages

icons in the lower leftcorner of the PageMaker window.

Use Templates. Don’t Re-invent the Wheel:

PageMaker has numerous templates for to create anew publication, which can be accessed from the

New

icons (Windows only), from the Startup Screenor from the install CD. Templates can be a preferredway to create an effective document rather thanstarting from scratch. Start PageMaker and choosecategory for a template and choose the template.

Show Plug-In Scripts Palette to Show

installedPlug-ins for easy (and speedier) locating. Click

Window > Plug-in Palettes > Show Scripts

toreveal palette of all Plug-ins.

Decreasing Graphics Display can Increase

theworking speed by reducing processor load. Click

File> Preferences > General

and adjust the Graphicsdisplay settings (standard recommended.) If your computer can handle the load, however,

HighResolution

setting can give a more accuraterepresentation of the final publication.

Desk

Card

PageMaker 7

Menu BarTitle BarRulersToolboxMargins

(Appear asdotted lines)

PasteboardPublicationWindowControlPalette

The

Pointer

Tool is used to select, move and resizetext objects and graphics.

The

Rotating

Tool is used to select and rotate objects.

The

Line

Tool is used to draw straight lines in anydirection.

The

Rectangle

Tool is used to draw squares andrectangles.

The

Ellipse

Tool is used to draw circles and ellipses.

The

Polygon

Tool is used to draw polygon shapes.

The

Hand

Tool is used to scroll the publicationPasteboard or work area, as well as to preview and testhyperlinks.

The

Text

Tool is used to type, edit and select text.

The

Crop

Tool is used to trim imported graphics.

10.

The

Constrained Line

Tool is used to draw verticaland horizontal lines.

11.

The

Frame

Tools to create placeholder shapes.

12.

The

Zoom

Tool is used to magnify or reduce an areaof the page.

Adobe Online1.Pointer2.Rotating3.Line4.Rectangle5.Ellipse6.Polygon7.HandTitle Bar8.Text9.Crop10.ConstrainedLine11.Frames:Rectangle,Ellipse &Polygon12.ZoomColors and StylesPalettesMaster Pages:L for Left & R for RightPages inPublicationHorizontalScroll BarVerticalScroll BarNOTE:

In Windows

, the Menu Bar is below the Title Bar and this toolbar appears just above the horizontalruler. This Toolbar can be toggled on and off through

Utilities > Plug-Ins > Show / Hide Toolbar.

Use Adobe Online

to connect to Adobe’swebsite for Updates and additional content for your Adobe applications. Click on the AdobeOnline button and then click Connect in the dialogbox.

If The Toolbox Hides Work,

drag it to a newlocation using the Title Bar.

To Show/Hide Toolbox,

click

Window > HideTools

(or

Show Tools

if hidden.)

Keyboard Shortcuts

Speeding Publication

Menu Commands (Ctrl =



)

New

Open

Save

Save As…

Place

Links Manager

Exit / Quit

Preferences.(General)

Undo

Cut

Copy

Paste

Clear

<Del>

Select All

Deselect All

Edit Story

Find

Find Next

Change

Check Spelling

Index Entry

Zoom In

(plus)

Zoom Out

(minus)

Actual Size

(one)

Fit in Window

(zero)

Tool Shortcuts

Selection (Windows)

<F9>

Selection (Mac)

Rotate Tool

Line Tool

Rectangle Tool

Ellipse Tool

Polygon Tool

Hand Tool

Text Tool

Cropping Tool

Constrained-Line

Rectangle Frame

Ellipse Frame Tool

Polygon Frame Tool

Window/Palette Toggles

Control

(quote)

Colors

Styles

Layers

Master Pages

Hyperlinks

Fill and Stroke

Go To Page

Non-Printing Items

Rulers

Guides

Frame Options

Import Text for Quicker Creation

If You’re Creating Text That Has Already

beencreated in a word processor (like MS Word), you can

place

(import) the text rather than retype it fromscratch. Select the

Text

tool and then click

File >Place…

Browse to the file that contains the text andfollow the instructions in the dialog box (PageMaker may prompt for an import filter depending on format.)Then click and drag to create a text box with theimported (placed) text. NOTE: If your file doesn’tappear on the list you can try one of two things –install a filter that is compatible with the file or go tothe native file and save a version of it in a differentformat (such as Rich Text File or HTML.) HTML fileswill import without clicking and dragging, so makesure your document is opened to the desired page.

Use Bullets and Numbering

The Plug-in for Bullets and Numbering

will helpyou create, automatically, a bulleted or numberedlist. Create the text and then select it using the

Text

tool. Click

Utilities > Bullets and Numbering

andselect whether you’re making a bulleted list (default)or click the Numbers button to create a numberedlist. Set parameters, including how many paragraphsto include in the formatting and click OK.

Quickly Rearrange Pages

Pages in an Active Publication Can Be Easily

rearranged to suit the needs. Click

Layout > SortPages

and a window will open with thumbnailrepresentations of all of the pages within your publication. Click and drag the pages to newlocations and PageMaker will automatically reorder (and renumber) the pages based upon the changesmade. NOTE: It’s much easier in larger publicationsto organize in this view if you click

Options

here andcheck the box next to

Show detailed thumbnails

Save Early, Save Often

Your Publication is Only as Finished as its

latest save! Click

File > Save

(or Save As.) Selectthe folder and save options and name your file(Windows adds a .PMD extension to the file.) Additional copies of the saved file can be created byusing

Save As

and renaming a file (such as “MyBook Backup”). For important files, saving a copy ona different physical drive is strongly recommended.

TheHelpDesk

Use Word Counter Plug-in To Count

characters, words, sentences, paragraphs, textobjects and stories in a publication. Click

Utilities >Plug-ins > Word Counter

and elements will becounted in the publication. To count words in aparticular section, highlight the words and thenlaunch the word counter plug-in and only thehighlighted words will be counted.

Drop Caps Offer Dramatic Beginnings to

aparagraph, and can be done automatically inPageMaker. With the

Text

tool, select the character you’d like to apply the effect to and Click

Utilities >Plug-ins > Drop Cap

and set drop cap preferences(number of lines to drop, etc.) You can also, fromthe palette, scroll from paragraph to paragraph.

If Publication Will Be Offset (Professionally)

printed, make sure you use “trapping”, whichcompensates for the spatial gaps which cansometimes occur. Click

File > Preferences >Trapping

and check the box next to “EnableTrapping”. Set parameters for trapping and click OK.NOTE: Make sure you set these options prior toPostScript Printing the document.

Make Sure the Control Palette is

always inview. The control palette is element-specific, so thecontents of the palette change depending uponwhich element is selected. Skew, resize, movechoose a different font and

numerous

other optionscan be controlled easier here. The control palette isthe easiest way to working faster.

Customize Text Wrapping Around an Object

by using text wrap. Place object in desired place onthe page – it can be above your text. With the objectselected, Click

Element > Text Wrap

and select the

middle

wrap option

to wrap text around object. Youcan set text flow and standoff preferences here aswell. You can customize wrapping using the dottedlines (which represents the standoff area.)

Wrapping Text Around Text

can be an eye-catching effect, and it’s an easy effect to achieve.Select the Text that you will be wrapping

around

withthe pointer tool. Click

Element > Group

to forcePageMaker to treat the text as an object. Place thetext in desired location and follow the text wrappinginstructions above.

Screen shots reprinted by permission from Microsoft Corporation HelpDeskCards, DeskCard, TheHelpDesk and DeskCardHints© Tel (619) 501-4862 • www.HelpDeskCards.com