AP Expense Report Process

Revised 7/19/00
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Copyright 2000 KPMG Consulting, LLC
All Rights Reserved.
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Expense Report Process
Revised 7/19/00 for Release 2.0
Step 1.0 Enter Expense Report through Xpense/Xpress
After an employee "as submitted an expense report and received approval from a manager
+it" sufficient aut"ority, t"e expense report can be entered into t"e system t"roug"
#pense/#press Expense Reports s"ould not be entered in -racle Payables t"roug"
#pense/#press until all necessary approvals "ave been received All expense report items
categories s"ould be defined in setup step AP.1'
Step 2.0 Run n!o"#e mport
%nitiate t"e %nvoice %mport process for Expense Reports /"is +ill convert expense reports
entered in t"e #pense/#press form into standard -racle Payables invoices
Step $.0 Resol!e Ex#ept"ons
Any exceptions encountered in t"e %nvoice %mport process s"ould be corrected and %nvoice
Report re.initiated
Step %.0 Appro!e n!o"#es
After t"e invoices "ave been created successfully t"roug" %nvoice %mport from t"e
#pense/#press expense reports, revie+ t"e %nvoice Register, particularly t"e Expense
Accounts c"arged )ou can t"en approve t"ese invoices in t"e same manner as regular
invoices
&ote0 /"is process is only relevant if t"e 1eb 2elf 2ervice application is not being used
Copyright 2000 KPMG Consulting, LLC
All Rights Reserved.
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