THE AEHT'S STATUTES
PreambleThe European Association of Hotel and Tourism Schools has initially been founded in May 1988in Illkirch-Graffenstaden (F), broken up and recreated on October 6
th
, 2000 in Berlin to betransferred to the "Lycée Technique Hôtelier Alexis Heck" (LTHAH) in Diekirch, Grand Duchy of Luxembourg.
Title I : Designation – Registered Office - ObjectiveArticle 1 – Designation
An Association with the designation
"Association Européenne des Écoles d'Hôtellerie et deTourisme"
(AEHT) registered as a non-profit-making association, has been created by thepersons and/or the representatives of the institutions named in article 5 of the present statutes.
Article 2 – Registered Office
The Association's registered office is situated at the "Lycée Technique Hôtelier Alexis Heck"Diekirch, Rue Joseph Merten, L-9257 Diekirch. It may be transferred to any other location withinthe Grand Duchy of Luxembourg by simple decision of the Association's Executive Board.
Article 3 – Objective
The objective of the Association is to promote a European outlook and dimension in Hotel and/or Tourism Schools.
Article 4 – Duration
The Association has been created for an unlimited period of time.
Title II : Membership and Function of the AssociationArticle 5 – Membership
5.1.The minimum number of associates cannot be inferior to 3. The members of the Associationare the institutions here below, respectively their representatives.
see annex 5.1.1.
5.2.In addition to the founder members, membership of the Association is also open toindividuals and legal entities interested in the objectives of the Association, with the status of individual, honorary or professional members, and, with the status of active or observer members, to representatives of state Hotel and/or Tourism schools, as well as to any other Hotel and/or Tourism training establishment whose application is provisionally proposed bythe Executive Board member of the country concerned.If this country does not yet have a representative within the Executive Board, or in case of avacancy to this post, the application can provisionally be received by the Executive Board.The Association’s Presidium or Head Office may also receive applications for individual,honorary, observer or professional membership from individuals and corporate bodies
whoare interested in the Association’s objectives and who subscribe entirely to these aims.
Article 6 – Subscriptions
The General Assembly fixes the entrance fee and the annual subscription rate, which is setaccording to the category of membership (active, observer, individual, honorary or professionalmembers). This subscription is payable in the month of admission to membership of theAssociation, in subsequent years the subscription is payable from January and by July 15
th
of each year at the latest. Its amount cannot exceed 1,000.00 EUROS.In addition, the General Assembly fixes the amount of the entrance fee, payable once by newmembers, which will be not less than 150.00 EUROS for active, observer and professionalmembers.
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Article 7 – Admissions
A decision of whether or not to accept applicants as active, observer, individual, honorary or professional members is definitively taken by the General Assembly.
Article 8 – Resignations and Exclusions
Membership can be forfeited:
•
by resignation, sent by written mail to the President of the Association;
•
by exclusion, pronounced by the General Assembly, for behaviour bringing the Associationinto disrepute. The Executive Board will warn the members concerned of the measureproposed, and ask them to provide explanations for their actions;
•
by automatic exclusion brought about by failure to pay 2 consecutive annual subscriptions bythe time of the General Assembly of the year in question.After a period of two years as from the date of exclusion, a member who has been excluded fromthe Association can be readmitted as a new member in accordance with the provisions of articles5.2, 6 and 7.
Title III – Administration and FunctioningArticle 9 – Executive Board
The Association is run by an Executive Board consisting of an elected member from each of thecountries (which are members of the Council of Europe) represented in the Association, there willbe one member per country. The organisation of the designating procedures is laid down in the"Rules and Regulations". The period of office of members of the Executive Board shall be four years. Outgoing members may be re-elected. The status of active member is assigned to the postoccupied within a hotel and/or tourism school and not to the person who occupies that post at agiven moment.If the office of Executive Board member becomes vacant, the Executive Board invites the countryconcerned to appoint provisionally a replacement. This replacement will only be member of theExecutive Board for as long as the predecessor's period of office was due.
Article 10 – The Role of the Executive Board
The Executive Board defines the Association's general policy and the means of implementing thispolicy.The Executive Board normally meets twice a year; the meetings are called by the President or atthe request of at least half of the members, and more generally, as often as the Association's bestinterests require.The meetings are quorate only if a majority of the Executive Board members are present or properly represented. Any member who is unable to attend a meeting can give power of attorneyto another member of the Executive Board, who then has the right to vote in the name of theabsent member. This right of attorney must be in writing, and expressly given for each meeting.However, each member present is entitled to only one such proxy vote.If the quorum is not reached, and if at a second meeting, called at least three days after the firstmeeting, there are still insufficient members present, this second meeting is deemed to be valid,however many members are present or represented.Decisions of the Executive Board are by a majority vote of members present or represented. Inthe case of a tied vote, the President has the casting vote.Minutes are written after every meeting. These minutes are signed by the President and theSecretary General.The members of the Executive Board may receive no remuneration for the tasks which areentrusted to them. However, according to the Rules and Regulations (see article 11) they may bereimbursed, at least in part, for their expenses upon presentation of receipts.
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Article 11 – Powers of the Executive Board
The Executive Board is invested with the most extensive powers, within the limits of theobjectives of the Association and insofar as they relate to the resolutions passed by the GeneralAssembly. It can authorize any actions or proceedings relative to the Association which are notthe preserve of the Ordinary or Extraordinary Assembly.
•
The Executive Board monitors the activities of the Presidium, and is always entitled to ask thePresidium to justify its actions. In cases of serious misconduct the board may suspendmembers of the Presidium.
•
The Board can open any bank accounts, post-office giro accounts or accounts with any other credit company; it can allocate any funds, raise any mortgages or other loans up to EURO5.000,- (five thousand), request any subsidies and call for any relevant registration andtranscription.
•
The Board authorizes the President and the Treasurer to carry out any actions, purchases,transfers and investments deemed to be necessary in respect of the property and assetsbelonging to the Association; and to enter into the deals and contracts necessary to thepursuit of the Board's objectives.
•
The Board appoints the Association's staff and decides the amount of their pay.
•
The Board may delegate part or all of its powers to the Presidium or to certain of itsmembers.
Article 12 – The Presidium
The Executive Board elects a Presidium, consisting of 1 President and 5 Vice-Presidents, for aperiod of four years.The President and the 5 Vice-Presidents must be elected from among the members of theExecutive Board. Since the function of Presidium Member is attached to a person and not to theschool which he or she represents, the Executive Board must proceed to a fresh election in caseof a vacancy within the Presidium.The fifth Vice-President's seat is automatically allocated to the outgoing President of theAssociation if he or she is re-elected as member of the Executive Board.The President cannot be re-elected for a second term immediately after the first.The Presidium engages the services of a Treasurer, a Secretary General and aTranslator/Interpreter, who work with the Presidium, but are not entitled to vote. They areappointed by the Executive Board.The Secretary General must undertake to carry out his or her duties in the Association's headoffice.If necessary the Presidium may co-opt experts to the Presidium and entrust specific tasks tothem.The Presidium of the Executive Board is specifically given the following functions:
•
The President chairs the meetings of the Executive Board and ensures the smooth running of the Association; he or she is the Association's legal representative, and represents it in allcircumstances. He or she may delegate all or part of his/her responsibilities to one or severalmembers of the Presidium.
•
The Secretary General is responsible for all administrative aspects of running theAssociation, especially for sending out the various invitations to meetings. He or she takesthe minutes of the meetings of both the Executive Board and the General Assemblies, andwrites them up in the minute book provided for this purpose.
•
The Treasurer keeps the Association's accounts. He or she is helped in the task by anyaccountants deemed necessary. He or she keeps a regular record of all financial operations,both income and expenditure, and makes a report to the Annual General Assembly whichapproves (or rejects) the report.
•
The members elected of the Presidium, like the members of the Executive Board, cannotreceive remunerations for the tasks which are entrusted to them. They may, however, bereimbursed for their expenses, supported by receipts, in accordance with the Rules andRegulations.
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THE AEHT'S STATUTES
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