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MACON COUNTY BOARD OF COMMISSIONERS

JULY 8, 2014
AGENDA

1. Call to order and welcome by Chairman Corbin

2. Announcements

3. Moment of Silence

4. Pledge of Allegiance

5. Public Hearing(s) 6:00 p.m.
A. Community Development Block Grant Project Closeout John
Fay, Housing Director

6. Public Comment Period

7. Adjustments to and approval of the agenda

8. Reports/Presentations

9. Old Business
A. Confirmation of additional annual leave for county employees
County Manager
B. Fencing bid for Parker Meadows Recreational Complex
Finance Director

10.New Business
A. Resolution Designating Harold Corbin as an Honorary Historian
of Macon County Commissioner Beale
B. Resolution Opposing the Designation of Additional Wilderness
Areas Within the Nantahala National Forest in Macon County
Jim Gray
C. Brian Jones Well Abandonment Agreement County Attorney
D. Amendments to Interlocal Agreement and Resolution Regarding
the Veterans Transportation Project County Attorney
E. Ratification of Telephone/E-mail Poll Regarding Cancelation of
Deed of Trust for Thompsons County Attorney
F. Resolution Changing the Due Date of the Macon County Room
Occupancy-Tourism Development Tax Finance Director
G. Grant Project Ordinance and Budget Amendment #3 for
Housing Department Finance Director
H. Designation of Voting Delegate to the NCACC Annual
Conference
I. Continuation of Work First Electing County status

11.Consent Agenda Attachment #11
All items below are considered routine and will be enacted by one motion. No
separate discussion will be held except on request of a member of the Board of
Commissioners.
A. Minutes of the June 10 and June 16, 2014 meetings
B. Budget Amendments #1 and #2
C. Tax Releases
D. Monthly ad valorem tax collection report

12.Appointments
A. Airport Authority (1 seat)
B. Community Advisory Committee for Long Term Care (2 seats)

13.Closed session (if necessary)

14. Adjourn/Recess
MACON COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM


MEETING DATE: July 8, 2014

DEPARTMENT/AGENCY: Housing

SUBJECT MATTER: Public Hearing on Community Development
Block Grant (CDBG) project closeout

DEPARTMENT HEAD COMMENTS/RECOMMENDATION:

Per Housing Director John Fay, some of the required language was
inadvertently omitted from the public notice for the May 13, 2014 public
hearing on the CDBG project closeout, thus requiring a third public hearing.
The proper public notice has been advertised and a copy of Mr. Fays report
is attached for your information. There are no changes in any of the dollar
amounts from the previous hearing. He will be at the meeting to provide any
additional details and to answer questions.


COUNTY MANAGERS COMMENTS/RECOMMENDATION:






Attachments ___X__ Yes ___ No

Agenda Item 5A
8 July 2014
Macon County
Public Hearing
CDBG
Scattered Site Housing Rehabilitation
With Local Option
10 C 2124
Closeout
Scattered Site Housing Rehabilitation -
7 Homes Rehabilitated grant funds expended: $232,329.67
Local Option
19 Homes received urgent repairs grant funds expended: $38,307.05
Total Grant expended: $270,636.72
Total grant funds available - $400,000
Balance of grant unused due to lack of capacity in the Housing Department to rehabilitate more
homes.
Respectfully Submitted,


John L Fay
Director
Macon County Housing Department




MACON COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM


MEETING DATE: July 8, 2014

DEPARTMENT/AGENCY: County Manager

SUBJECT MATTER: Confirmation of additional annual leave

DEPARTMENT HEAD COMMENTS/RECOMMENDATION:

The County Manager is seeking confirmation from the board in regard to his
plan to provide an extra 16 hours of annual leave during Fiscal Year 2014-15
to all full-time employees, as discussed during the budget deliberations.



COUNTY MANAGERS COMMENTS/RECOMMENDATION:






Attachments ______ Yes __X No

Agenda Item 9A
MACON COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM


MEETING DATE: July 8, 2014

DEPARTMENT/AGENCY: Finance

SUBJECT MATTER: Fencing bid for Parker Meadows Recreational
Complex

DEPARTMENT HEAD COMMENTS/RECOMMENDATION:

Please see the attached bid tabulation for more details. The Finance Director
is recommending that the board award the fencing bid to A&T Fence, Inc. in
the amount of $223,719.16 and to authorize the County Manager to enter
into a contract with A&T Fence, Inc.


COUNTY MANAGERS COMMENTS/RECOMMENDATION:






Attachments ___X__ Yes ___ No

Agenda Item 9B
Parker Meadows - Fencing Bid Tabulation
Bid Request No. 554057-01
Opened June 3, 2014 @ 3:00 p.m.
Asheville Fence A&T Fence, Inc.
Total Base Bid 275,341.44 199,164.16
Bid for 8 pairs of 20' tall Foul Poles 18,766.72 18,400.00
Bid for Fencing at Multipurpose Court 12,840.86 6,155.00
Total Bid 306,949.02 $ 223,719.16 $
MACON COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM


MEETING DATE: July 8, 2014

DEPARTMENT/AGENCY: Governing Board

SUBJECT MATTER: Resolution Designating Harold Corbin as an
Honorary Historian of Macon County

DEPARTMENT HEAD COMMENTS/RECOMMENDATION:

At the request of Commissioner Beale, a resolution designating Harold
Corbin as an Honorary Historian of Macon County has been prepared for the
boards consideration, and a copy is attached. Pending the boards action,
the resolution would be presented to the Corbin family at the upcoming
Franklin Folk Festival.


COUNTY MANAGERS COMMENTS/RECOMMENDATION:






Attachments ___X__ Yes ___ No

Agenda Item 10A



RESOLUTION DESIGNATING HAROLD CORBIN
AS AN HONORARY HISTORIAN OF MACON COUNTY

Whereas, preserving the heritage and history of the County of Macon plays a
significant role in the lives of the citizens of Macon County; and

Whereas, heritage preservation can be instrumental in economic development and
tourism in Macon County; and

Whereas, Mr. Harold Corbin, a lifelong resident of Macon County, was a true leader in
local efforts to preserve and bring about a new emphasis on the countys cultural
history and heritage; and

Whereas, Mr. Corbin was a charter board member of the Folk Heritage Association of
Macon County, serving on the Executive Committee as a Co-Vice President; serving on
the planning committee for the Living Heritage Village Project; and serving as a
member of the Franklin Folk Festival Committee, where he will always be remembered
as a festival demonstrator with his moonshine still exhibit.

Whereas, Mr. Corbin played a vital role in the establishment of the folk festival, an
annual celebration of the countys history that draws thousands of people to Franklin
and Macon County each year to learn about and enjoy the many and varied aspects of
our mountain heritage; and

Whereas, Mr. Corbin dedicated his life to the advancement of Macon County and its
people, but never lost touch with his roots.

NOW, THEREFORE BE IT RESOLVED,

That the Board of Commissioners of the County of Macon commends Mr. Harold
Corbin for his outstanding contribution to the citizens of Macon County, and in
conjunction with the Folk Heritage Association of Macon County and in deep gratitude
of his efforts to preserve the heritage of the county, designates Mr. Corbin as an
Honorary Historian of Macon County.

Adopted this the 8
th
day of July, 2014.

ATTEST: MACON COUNTY BOARD OF COMMISSIONERS


____________________________ __________________________________
Kevin Corbin Derek Roland
Chairman Clerk to the Board
MACON COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM


MEETING DATE: July 8, 2014

DEPARTMENT/AGENCY: Governing Board

SUBJECT MATTER: Resolution Opposing the Designation of
Additional Wilderness Areas Within the Nantahala National Forest in
Macon County

DEPARTMENT HEAD COMMENTS/RECOMMENDATION:

Jim Gray has requested the boards consideration of the above-referenced
resolution, a copy of which is attached. Mr. Gray has indicated that he will
attend the meeting and will have additional information to present to the
board at that time.


COUNTY MANAGERS COMMENTS/RECOMMENDATION:






Attachments ___X__ Yes ___ No

Agenda Item 10B
RESOLUTION OPPOSING THE DESIGNATION OF ADDITIONAL WILDERNESS AREAS
WITHIN THE NANTAHALA NATIONAL FOREST IN MACON COUNTY
WHEREAS the U. S. Department of Agriculture, Forest Service is revising the 1987 Land and
Resources Management Plan (revised 1994) under which the Nantahala and Pisgah National Forests
(NF) are managed; and,
WHEREAS the Forest Service has put forth criteria for designating additional areas within the
Nantahala and Pisgah NF as wilderness areas or scenery where no timber management may occur; and,
WHEREAS the additional areas where no timber management can occur will further reduce jobs
related to timber harvesting/timber products in Macon County; and,
WHEREAS it is acknowledged by the Forest Service, North Carolina Wildlife Resources Commission,
Ruffed Grouse Society, National Wild Turkey Foundation and numerous other wildlife agencies and
organizations; that early successional habitat (regrowth of forest following timber cutting or natural
disturbance) is much more productive of wildlife than is mature, old growth forest; and,
WHEREAS the current assessment of the Nantahala/Pisgah National Forest identifies that only 1.8%
of NF lands have undergone timber cutting within the past 15 years and that 77% of the NF lands are
covered by forests older than 60 years; and,
WHEREAS timber cutting/timber products jobs and hunting are both important economic, cultural
and historical activities in Macon County; and,
WHEREAS the Macon County Commission believes that the Forest Service can preserve the nature of
the Nantahala/Pisgah National Forest for trail hiking, bird watching, fishing, camping, tourism, species
preservation and other important activities; without further decreasing the acreage that is available for
timber management.
NOW, THEREFORE, BE IT RESOLVED that the Macon County Board of Commissioners do
hereby stand as one body politic with the statement that we are opposed to any additional
wilderness/designated areas where no timber management can occur within Forest Service lands
within Macon County.
ADOPTED THIS __th DAY OF JULY, 2014.

_______________________ ________________________
Kevin Corbin, Chairman Ronnie Beal, Commissioner

__________________________ __________________________
Jimmie Tate, Commissioner Ron Haven, Commissioner

__________________________
Paul Higdon, Commissioner
MACON COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM


MEETING DATE: July 8, 2014

DEPARTMENT/AGENCY: County Attorney

SUBJECT MATTER: Brian Jones Well Abandonment Agreement

DEPARTMENT HEAD COMMENTS/RECOMMENDATION:

The County Attorney will provide a copy of the agreement and additional
details at the meeting on Tuesday. He has also asked that Solid Waste
Director Chris Stahl be available to provide a brief explanation.


COUNTY MANAGERS COMMENTS/RECOMMENDATION:






Attachments ______ Yes _X_ No

Agenda Item 10C
MACON COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM


MEETING DATE: July 8, 2014

DEPARTMENT/AGENCY: County Attorney/Transit

SUBJECT MATTER: Amendments to Interlocal Agreement and
Resolution Regarding Veterans Transportation Project

DEPARTMENT HEAD COMMENTS/RECOMMENDATION:

Attached are two documents, both prepared by the County Attorney, with
the first one being amendments to the interlocal agreement and contract for
the Veterans Transportation Project, and the second is a resolution
concerning the entry and execution of those amendments. He and Transit
Director Kim Angel can provide additional details at the meeting.
Essentially, the primary purposes of the amendment are to add Jackson
County as a party to the agreement and to adjust each partys respective
financial obligation to the project. The Board will likely need to waive any
conflict of interest as the County Attorney does legal work for both Macon
and Clay counties.


COUNTY MANAGERS COMMENTS/RECOMMENDATION:






Attachments ___X__ Yes ___ No

Agenda Item 10D
AMENDMENTS TO INTERLOCAL AGREEMENT AND CONTRACT
FOR THE PROCUREMENT, IMPLEMENTATION AND OPERATION OF
SoNCVet: Southwestern NC One-Call One-Click Center for Veterans Transportation Project
BETWEEN
MACON COUNTY, NC
and
Clay County, NC, Cherokee County, NC, The State of Franklin Health Council, Inc., a North
Carolina Non-Profit Corporation and Jackson County, NC.
************************************************************************
These AMENDMENTS TO INTERLOCAL AGREEMENT and CONTRACT are entered into this
____ day of _______________, 2014, by and between MACON COUNTY, NC, a North
Carolina body politic (the "Procuring Agent" and Lead Agency)
and Clay County, NC, Cherokee County, NC, The State of Franklin Health Council, Inc., a
North Carolina Non-Profit Corporation, and Jackson County, NC, (the Principals)
WITNESSETH:
THAT WHEREAS, all parties hereto acknowledge that Macon County, NC, Clay County, NC,
Cherokee County, NC, and The State of Franklin Health Council, Inc., did enter into an
Interlocal Agreement and Contract for the Procurement, Implementation and Operation of
SoNCVet: Southwestern NC One-Call One-Click Center for Veterans Transportation Project, on
or about March 13, 2014, a copy of which is attached hereto and incorporated herein by
reference; and
WHEREAS, all parties hereto acknowledge that Macon County, NC, Clay County, NC,
Cherokee County, NC, and The State of Franklin Health Council, Inc., now desire to amend said
Interlocal Agreement so as to include Jackson County as a principal and a party under the
same as hereinafter provided; and
WHEREAS, all parties hereto acknowledge that Jackson County, NC, now desires for the
parties to such Interlocal Agreement to amend the same so as to include Jackson County as a
principal and party under the same as hereinafter provided; and
WHEREAS, the transportation agencies of each of the parties hereto have been discussing the
need to cooperate better with one another for the purpose of providing better and more efficient
public transportation services to the Veterans and their families within Macon, Clay, Cherokee
Swain and Jackson Counties to medical services and for other purposes; and
WHEREAS, the transportation agencies of each of the parties hereto have decided to work
together to implement a system to provide better and more efficient public transportation
services to the Veterans and their families within Macon, Clay, Cherokee , Swain and Jackson
Counties to medical services and for other purposes; and
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WHEREAS, the transportation agencies of each of the parties hereto have decided upon trying
to cooperatively procure, implement and operate a system to provide better and more efficient
public transportation services to the Veterans and their families within Macon, Clay, Cherokee,
, Swain and Jackson Counties to medical services and other purposes; and
WHEREAS, toward that end, the transportation agencies of each of the parties hereto
acknowledge that Macon County, NC, has applied for a Grant in order to aid and assist it in
securing a Grant for the purposes of procurement, implementation and operation of the
SoNCVet: Southwestern NC One-Call One Click Center for Veterans Transportation project in
Macon County, North Carolina, Clay County, North Carolina, Cherokee County, North Carolina
and Swain County, North Carolina, and with the option to add Jackson County in such project,
as proposed in the Grant Proposal prepared by Kim Angel, Transit Director for Macon County
Transit, dated April 19, 2012, ( hereinafter referred to as the Grant Proposal a copy of which is
on file with Macon County Transit and the same is incorporated herein by reference; and
WHEREAS, Macon County, NC, has been able to secure a Grant to aid and assist in the
procurement, implementation and operation of the SoNCVet: Southwestern NC One-Call One
Click Center for Veterans Transportation in Macon County, North Carolina, Clay County, North
Carolina, Cherokee County, North Carolina and Swain County, North Carolina, and with the
option to add Jackson County in such project, in accordance with the Public Transportation
Section 5309 Capital Grant Agreement between the State of North Carolina and Macon County,
DOT Number: DOT-19, and Project Number: 13-04-0052( hereinafter referred to as the Grant
Agreement ) a copy of which is on file with Macon County Transit and the same is incorporated
herein by reference; and
WHEREAS, the SoNCVet: Southwestern NC One-Call One Click Center for Veterans
Transportation project in Macon County, North Carolina, Clay County, North Carolina, Cherokee
County, North Carolina, Swain County, North Carolina, and Jackson County, North Carolina will
have an anticipated total project cost of $_________________ rather than the anticipated total
project cost set forth in Interlocal Agreement referenced hereinabove in the sum of
$479,134.00; and
WHEREAS, under said Grant Agreement, Macon County, North Carolina, has secured through
the North Carolina Department of Transportation, Federal Funds in the amount of 80% of the
actual net cost of the SoNCVet: Southwestern NC One-Call One Click Center for Veterans
Transportation project in Macon County, North Carolina, Clay County, North Carolina, Cherokee
County, North Carolina and Swain County, North Carolina, ), and with the option to add Jackson
County in such project, not in excess of $459,873.00; and
WHEREAS, under said Grant Agreement, local share is anticipated in the amount of 20% of the
actual net cost of the SoNCVet: Southwestern NC One-Call One Click Center for Veterans
Transportation project in Macon County, North Carolina, Clay County, North Carolina, Cherokee
County, North Carolina, Swain County, North Carolina, and Jackson County, North Carolina;
and
WHEREAS, the parties hereto contemplate sharing the obligation for such local share as
provided for herein; and
WHEREAS, the procurement, implementation and operation of the SoNCVet: Southwestern NC
One-Call One Click Center for Veterans Transportation in Macon County, North Carolina, Clay
County, North Carolina, Cherokee County, North Carolina and Swain County, North Carolina,
2
will require the full cooperation and assistance of each party hereto and all parties hereto desire
to fully cooperate and assist in the effective and efficient procurement, implementation and
operation of the SoNCVet: Southwestern NC One-Call One Click Center for Veterans
Transportation in Macon County, North Carolina, Clay County, North Carolina, Cherokee
County, North Carolina, Swain County, North Carolina, and Jackson County, North Carolina, as
provided for herein; and
WHEREAS, in order to comply with said Grant Agreement and in order to begin the
procurement process for said SoNCVet: Southwestern NC One-Call One Click Center for
Veterans Transportation, Macon County has duly advertised for Requests for Proposals for the
SoNCVet: Southwestern NC One-Call One Click Center for Veterans Transportation project in
Macon County, North Carolina, Clay County, North Carolina, Cherokee County, North Carolina
and Swain County, North Carolina, and with the option to add Jackson County in such project,
and has entered into a contract with the vendor and all parties hereto are satisfied with the
same; ; and
WHEREAS, all parties hereto do desire to enter these Amendments to the Interlocal Agreement
and Contract above-referenced, to signify their respective agreements to follow this the
Interlocal Agreement and Contract as referenced hereinabove and as amended hereby and to
fully cooperate and assist in the effective and efficient procurement, implementation and
operation of the SoNCVet: Southwestern NC One-Call One Click Center for Veterans
Transportation in Macon County, North Carolina, Clay County, North Carolina, Cherokee
County, North Carolina, Swain County, North Carolina, and Jackson County, North Carolina, in
accordance with the terms and conditions provided for herein.
NOW THEREFORE, IN CONSIDERATION OF THE PREMISES AND THE COVENANTS AND
CONDITIONS CONTAINED HEREINAFTER, THE PARTIES HERETO DO AGREE TO AMEND
THE INTERLOCAL AGREEMENT AND CONTRACT FOR THE PROCUREMENT,
IMPLEMENTATION AND OPERATION OF THE SoNCVet: Southwestern NC One-Call One-
Click Center for Veterans Transportation Project, on or about March 13, 2014, a copy of which
is attached hereto and incorporated herein by reference AS FOLLOWS:
1. That Jackson County, North Carolina, is hereby made a party to and a Principal in said
Interlocal Agreement and Contract.
2. Section 1. Designation of Lead Agency., of said Interlocal Agreement and Contract is
amended and rewritten to read:
The parties hereto hereby designate Macon County as the Lead Agency for the
SoNCVet: Southwestern NC One-Call One-Click Center for Veterans Transportation
project in Macon County, North Carolina, Clay County, North Carolina, Cherokee
County, North Carolina, Swain County, North Carolina and Jackson County, North
Carolina. Macon County Transit and its Director shall lead the procurement,
implementation and operation thereof in cooperation with the Transit Directors of the
Transit Agencies of the other parties hereto. All other parties hereto and their Transit
Agencies and Transit Directors shall work cooperatively with Macon County Transit as
the Lead Agency and its Director in connection with the procurement, implementation
and operation of the SoNCVet: Southwestern NC One-Call One-Click Center for
Veterans Transportation project in Macon County, North Carolina, Clay County, North
3
Carolina, Cherokee County, North Carolina, Swain County, North Carolina, and Jackson
County, North Carolina.
3. Section 2. Purposes of Agreement., of said Interlocal Agreement is amended and
rewritten to read as follows:
The purposes of this Agreement ("Agreement") are threefold as follows:
(a). To allow the Procuring Agent to obtain proposals for demand response
scheduling and routing software, tablets, web portal, interactive voice response
telephone system as part of the One Call One Click initiative for the SoNCVet:
Southwestern NC One-Call One-Click Center for Veterans Transportation project
in Macon County, North Carolina, Clay County, North Carolina, Cherokee
County, North Carolina, Swain County, North Carolina, and Jackson County,
North Carolina, in accordance with applicable Federal and State law, and to
enable procurement of the same by the Procuring Agent for itself and the
Principals as provided for herein. All parties hereto understand and agree that
the Procuring Agent has now obtained such a proposal and contracted with the
vendor for the same and with the option to add Jackson County in such project.
All parties hereto are satisfied with the same;
(b). For the Procuring Agent and the Principals to agree to cooperatively implement
within Macon County, North Carolina, Clay County, North Carolina, Cherokee
County, North Carolina, Swain County, North Carolina, and Jackson County,
North Carolina, the SoNCVet: Southwestern NC One-Call One-Click Center for
Veterans Transportation project in Macon County, North Carolina, Clay County,
North Carolina, Cherokee County, North Carolina, Swain County, North
Carolina, and Jackson County, North Carolina, in accordance with applicable
Federal and State law, as provided for herein; and
(c). For the Procuring Agent and the Principals to agree to cooperatively operate
within Macon County, North Carolina, Clay County, North Carolina, Cherokee
County, North Carolina, Swain County, North Carolina, and Jackson County,
North Carolina, the SoNCVet: Southwestern NC One-Call One-Click Center for
Veterans Transportation project in Macon County, North Carolina, Clay County,
North Carolina, Cherokee County, North Carolina, Swain County, North
Carolina, and Jackson County, North Carolina, in accordance with applicable
Federal and State law, as provided for herein.
4. Section 3. Delegation of Authority., of said Interlocal Agreement is amended and
rewritten to read as follows:
The Principals hereby delegate unto the Procuring Agent the authority to conduct a
Request for Proposal for the Principals and the Procuring Agent for the purchase,
delivery and installation of demand response routing and scheduling software, including
regional coordination, tablets, web access and interactive voice response telephone
system (referred to hereafter as "Goods and Services") for the SoNCVet: Southwestern
NC One-Call One-Click Center for Veterans Transportation project in Macon County,
North Carolina, Clay County, North Carolina, Cherokee County, North Carolina and
Swain County, North Carolina, and with the option to add Jackson County in such
4
project, and in accordance with the Public Transportation Section 5309 Capital Grant
Agreement between the State of North Carolina and Macon County, DOT Number: DOT-
19, and Project Number: 13-04-0052( hereinafter referred to as the Grant Agreement )
a copy of which is on file with Macon County Transit and is incorporated herein by
reference, and do hereby ratify in full its efforts in that regard. The Principals do further
delegate unto the Procuring Agent the authority to enter into procurement a contract for
the purchase of the Goods and Services on behalf of the Procuring Agent and on behalf
of the Principals for the SoNCVet: Southwestern NC One-Call One-Click Center for
Veterans Transportation project in Macon County, North Carolina, Clay County, North
Carolina, Cherokee County, North Carolina, Swain County, North Carolina, and Jackson
County, North Carolina, in accordance with the Public Transportation Section 5309
Capital Grant Agreement between the State of North Carolina and Macon County, DOT
Number: DOT-19, and Project Number: 13-04-0052( hereinafter referred to as the Grant
Agreement ) a copy of which is on file with Macon County Transit and is incorporated
herein by reference. This Agreement does not obligate the Procuring Agent or the
Principals to purchase any of the Goods or Services. All parties hereto understand and
agree that the Procuring Agent has now obtained such a proposal and contracted with
the vendor for the same and with the option to add Jackson County in such project. All
parties hereto are satisfied with the same
5. Section 6. Award of Contract.., of said Interlocal Agreement is amended and rewritten
to read as follows:
The proposals shall be reviewed by the Transit Director for Macon County Transit and
the Transit Director will present a recommendation to the Macon County Commissioners
for the award of the procurement contract for the SoNCVet: Southwestern NC One-Call
One-Click Center for Veterans Transportation project in Macon County, North Carolina,
Clay County, North Carolina, Cherokee County, North Carolina, and Swain County,
North Carolina. All parties hereto shall comply with the provisions of N.C. Gen. Stat.
143-128.8 (d) which provides that such proposals shall not be subject to public
inspection until a contract is awarded. The Macon County Board of Commissioners may
consider, but is not bound by the recommendation. Macon County, within its sole
discretion, will award any procurement contract. Once the procurement contract has
been executed by the Procuring Agent for the benefit of the Procuring Agent and the
Principals and the vendor, a copy of procurement contract shall be forwarded to the
Principals. All parties hereto understand and agree that the Procuring Agent has now
obtained such a proposal and contracted with the vendor for the same and with the
option to add Jackson County in such project. All parties hereto are satisfied with the
same
6. Section 8. Procurement., of said Interlocal Agreement is amended and rewritten to
read as follows:
Macon County as the Lead Agency for the SoNCVet: Southwestern NC One-Call One-
Click Center for Veterans Transportation project in Macon County, North Carolina, Clay
County, North Carolina, Cherokee County, North Carolina, Swain County, North
Carolina, and Jackson County, North Carolina, and through Macon Transit Agency and
its Director shall lead the procurement of the Goods and Services needed for the
SoNCVet: Southwestern NC One-Call One-Click Center for Veterans Transportation
project in Macon County, North Carolina, Clay County, North Carolina, Cherokee
5
County, North Carolina, Swain County, North Carolina, and Jackson County, North
Carolina. All other parties hereto and their Transit Agencies and Transit Directors agree
to and shall work cooperatively with Macon County Transit as the Lead Agency and its
Director in connection with the procurement of goods and services necessary for the
SoNCVet: Southwestern NC One-Call One Click Center for Veterans Transportation in
Macon County, North Carolina, Clay County, North Carolina, Cherokee County, North
Carolina, Swain County, North Carolina, and Jackson County, North Carolina, as
proposed in the Grant Proposal prepared by Kim Angel, Transit Director for Macon
County Transit, dated April 19, 2012, ( hereinafter referred to as the Grant Proposal ) a
copy of which is on file with Macon County Transit and is incorporated herein by
reference, and in accordance with the terms of the Public Transportation Section 5309
Capital Grant Agreement between the State of North Carolina and Macon County, DOT
Number: DOT-19, and Project Number: 13-04-0052( hereinafter referred to as the Grant
Agreement ) a copy of which is on file with Macon County Transit and is incorporated
herein by reference.
7. Section 9. Implementation., of said Interlocal Agreement is amended and rewritten to
read as follows:
Macon County as the Lead Agency for the SoNCVet: Southwestern NC One-Call One-
Click Center for Veterans Transportation project in Macon County, North Carolina, Clay
County, North Carolina, Cherokee County, North Carolina, Swain County, North
Carolina, and Jackson County, North Carolina, and through Macon Transit Agency and
its Director shall lead the implementation thereof in cooperation with the Transit
Directors of the Transit Agencies of the other parties hereto. All other parties hereto and
their Transit Agencies and Transit Directors agree to and shall work cooperatively with
Macon County Transit as the Lead Agency and its Director as well as the vendor
selected in connection with the implementation of the SoNCVet: Southwestern NC One-
Call One Click Center for Veterans Transportation in Macon County, North Carolina,
Clay County, North Carolina, Cherokee County, North Carolina, Swain County, North
Carolina, and Jackson County, North Carolina, as proposed in the Grant Proposal
prepared by Kim Angel, Transit Director for Macon County Transit, dated April 19, 2012,
( hereinafter referred to as the Grant Proposal ) a copy of which is on file with Macon
County Transit and is incorporated herein by reference, and in accordance with the
terms of the Public Transportation Section 5309 Capital Grant Agreement between the
State of North Carolina and Macon County, DOT Number: DOT-19, and Project Number:
13-04-0052( hereinafter referred to as the Grant Agreement ) a copy of which is on file
with Macon County Transit and is incorporated herein by reference.
8. Section 10. Operation., of said Interlocal Agreement is amended and rewritten to read
as follows:
Macon County as the Lead Agency for the SoNCVet: Southwestern NC One-Call One-
Click Center for Veterans Transportation project in Macon County, North Carolina, Clay
County, North Carolina, Cherokee County, North Carolina, Swain County, North
Carolina, and Jackson County, North Carolina, and through Macon Transit Agency and
its Director shall lead the operation thereof in cooperation with the Transit Directors of
the Transit Agencies of the other parties hereto. All other parties hereto and their Transit
Agencies and Transit Directors agree to and shall work cooperatively with Macon County
Transit as the Lead Agency and its Director in connection with the operation of the
6
SoNCVet: Southwestern NC One-Call One Click Center for Veterans Transportation in
Macon County, North Carolina, Clay County, North Carolina, Cherokee County, North
Carolina, Swain County, North Carolina, and Jackson County, North Carolina, as
proposed in the Grant Proposal prepared by Kim Angel, Transit Director for Macon
County Transit, dated April 19, 2012, ( hereinafter referred to as the Grant Proposal ) a
copy of which is on file with Macon County Transit and is incorporated herein by
reference, and in accordance with the terms of the Public Transportation Section 5309
Capital Grant Agreement between the State of North Carolina and Macon County, DOT
Number: DOT-19, and Project Number: 13-04-0052( hereinafter referred to as the Grant
Agreement ) a copy of which is on file with Macon County Transit and is incorporated
herein by reference.
9. Section 11. Miscellaneous., of said Interlocal Agreement is amended and rewritten to
read as follows:

(a) Duration. This Agreement shall be 60-months unless terminated earlier by mutual
agreement. The Agreement may be extended for such additional time as the parties all
deem appropriate. The governing body of each party hereto has determined that this
duration is reasonable by their approval and execution hereof. On such termination,
obligations of either side that are still executory are hereby discharged, but any rights
based on prior breach or performance survive.
(b) Amendment and Termination. This Agreement may be amended by mutual
agreement of the parties. This Agreement is terminated at the end of its duration as
provided for herein or as hereinafter modified or may be terminated in accordance with
the Agreement of all of the parties hereto.
(c) Benefit of Agreement. This Agreement is for the benefit of only the parties hereto
and not any other person, firm, or corporation.
(e) Nature of Agreement and Transaction. Macon County has the responsibility under
this Agreement to conduct a procurement as described in this Agreement and to enter
into the procurement contract for the benefit of the Procuring Agent and the Principals,
also as described in this Agreement. In performing under this Agreement, the Procuring
Agent is acting as the agent on behalf of the Principals, and on its own behalf and the
Procuring Agent may also purchase Goods and Services for itself from the same
procurement contract. The Procuring Agent does not warrant, or give any opinion, that
this procedure, by which the procuring Agent solicits proposals and enters into
procurement contract on behalf of the Principals, will be successful or effective. The
Principals shall not hold the Procuring Agent liable for any deficiencies in, or failure of,
this procedure. The Principals shall indemnify the Procuring Agent for, and hold the
Procuring Agent harmless from, any claim by any person, firm, or corporation regarding
this procedure or regarding the sale or purchase of the Goods and Services. The
PROCURING AGENT SHALL NOT BE LIABLE TO THE PRINCIPALS ON ANY
EXPRESS OR IMPLIED WARRANTIES (INCLUDING BUT NOT LIMITED TO
MERCHANTIABILITY OR FITNESS FOR A PARTICULAR PURPOSE) with respect to
any of the Goods and Services. The parties hereto agree to procure, implement and
operate the SoNCVet: Southwestern NC One-Call One-Click Center for Veterans
Transportation project in Macon County, North Carolina, Clay County, North Carolina,
Cherokee County, North Carolina, Swain County, North Carolina, and Jackson County,
North Carolina, as provided for hereinabove.
(f) Method of Financing the Undertaking, Including the Apportionment of Costs and
Revenues. The procurement of the Goods and Services for the SoNCVet: Southwestern
NC One-Call One-Click Center for Veterans Transportation will be financed as follows:
7
Federal Funds in the amount of 80% of the actual net cost of the SoNCVet:
Southwestern NC One-Call One Click Center for Veterans Transportation, not in excess
of $459,873.00 from the Grant Agreement above-referenced;
Macon County shall pay the sum of $___________ unto Macon County as its share of
the local share for the remaining 20% of the actual net cost of the SoNCVet:
Southwestern NC One-Call One Click Center for Veterans Transportation. In addition,
Macon County shall provide in-kind contributions to the project having a value of
$___________, and such in kind contributions must be approved by the FTA;
Clay County shall pay the sum of $ ___________unto Macon County, upon its execution
of this Agreement as it share of the local share for the remaining 20% of the actual net
cost of the SoNCVet: Southwestern NC One-Call One Click Center for Veterans
Transportation. The same shall be held by Macon County and used by it solely for this
project. In addition, Clay County shall provide in-kind contributions to the project having
a value of $___________, and such in kind contributions must be approved by the FTA;
Cherokee County shall pay the sum of $ ___________unto Macon County as it share of
the local share for the remaining 20% of the actual net cost of the SoNCVet:
Southwestern NC One-Call One Click Center for Veterans Transportation. The same
shall be held by Macon County and used by it solely for this project. In addition,
Cherokee County shall provide in-kind contributions to the project having a value of
$____________, and such in kind contributions must be approved by the FTA;
The State of Franklin Health Council, Inc., a North Carolina Non-Profit Corporation, shall
pay the sum of $ ______________unto Macon County as it share of the local share for
the remaining 20% of the actual net cost of the SoNCVet: Southwestern NC One-Call
One Click Center for Veterans Transportation. The same shall be held by Macon County
and used by it solely for this project. In addition, The State of Franklin Health Council,
Inc., shall provide in-kind contributions to the project having a value of
$____________, and such in kind contributions must be approved by the FTA;
Jackson County shall pay the sum of $______________ unto Macon County as it share
of the local share for the remaining 20% of the actual net cost of the SoNCVet:
Southwestern NC One-Call One Click Center for Veterans Transportation. The same
shall be held by Macon County and used by it solely for this project. In addition, Jackson
County shall provide in-kind contributions to the project having a value of
$___________, and such in kind contributions must be approved by the FTA;
Each party hereto shall pay for all its employees which are required to implement and
operate the SoNCVet: Southwestern NC One-Call One-Click Center for Veterans
Transportation project cooperatively with the other parties hereto.
Each party hereto shall be entitled to the fares that it charges for the rides that it
provides through the SoNCVet: Southwestern NC One-Call One-Click Center for
Veterans Transportation project cooperatively with the other parties hereto.
(g) Each party hereto shall at its sole expense during the term of this Agreement
maintain, repair and if necessary replace such equipment placed into service in its home
County for use in connection with this project. Each party hereto shall be responsible for
8
payment of all maintenance and service fees, hosting fees and data charges incurred
within their County for years 2-5.
(h) Each party hereto shall ratify this Agreement by resolution of the its Governing Board
and spread the same upon its minutes.
These Amendments to the Interlocal Agreement and Contract for the Procurement,
Implementation and Operation of SoNCVet: Southwestern NC One-Call One-Click Center for
Veterans Transportation Project, on or about March 13, 2014, a copy of which is attached
hereto and incorporated herein by reference have been executed by the Principals and the
Procuring Agent by and through duly authorized representatives.
9
Macon County
By: ___________________________
___________________________
Name and Title
ATTEST:______________________________
__________________________Clerk
PREAUDIT CERTIFICATE
This instrument has been preadudited in the
manner required by the Local Government Budget
and Fiscal Control Act.
This the ___ day of ___________, 2014.
________________________________
Macon County Finance Officer
10
Clay County, NC
By:______________________________
______________________________
Name and Title
ATTEST:
_______________________________
___________________________Clerk
PREAUDIT CERTIFICATE
This instrument has been preadudited in the
manner required by the Local Government Budget
and Fiscal Control Act.
This the ___ day of ___________, 2014.
________________________________
Clay County Finance Officer

11
Cherokee County, NC
By:____________________________
_______________________________
Name and Title
ATTEST:
_______________________________
___________________________Clerk
PREAUDIT CERTIFICATE
This instrument has been preadudited in the
manner required by the Local Government Budget
and Fiscal Control Act.
This the ___ day of ___________, 2014.
________________________________
Cherokee County Finance Officer
12
The State of Franklin Health Council, Inc.
A North Carolina Non-Profit Corporation
By:_______________________________
_______________________________
Name and Title
13
Jackson County
By: ___________________________
___________________________
Name and Title
ATTEST:______________________________
__________________________Clerk
PREAUDIT CERTIFICATE
This instrument has been preadudited in the
manner required by the Local Government Budget
and Fiscal Control Act.
This the ___ day of ___________, 2014.
________________________________
Jackson County Finance Officer
14
RESOLUTION CONCERNING APPROVAL OF THE ENTRY AND EXECUTION OF
THE AMENDMENTS TO THE INTERLOCAL AGREEMENT AND CONTRACT
CONCERNING THE SoNCVet: Southwestern NC One-Call One Click Center for
Veterans Transportation project.
THAT WHEREAS, Macon County, NC, Clay County, NC, Cherokee County, The State of
Franklin Health Council, Inc., and Jackson County, NC, through their respective transportation
agencies have indicated to one another that each desires to enter into the Amendments to the
Interlocal Agreement and Contract concerning the SoNCVet: Southwestern NC One-Call One Click
Center for Veterans Transportation project; and
WHEREAS, Amendments to the Interlocal Agreement and Contract concerning the
SoNCVet: Southwestern NC One-Call One Click Center for Veterans Transportation project has
been prepared for execution by Macon County, NC, Clay County, NC, Cherokee County, The State
of Franklin Health Council, Inc., and Jackson County, NC, and a copy of the same is attached hereto
and incorporated herein by reference as if more fully set forth herein; and
WHEREAS, the Macon County Commissioners desire to by this Resolution authorize the
entry and execution of these Amendments to the Interlocal Agreement and Agreement concerning
the SoNCVet: Southwestern NC One-Call One Click Center for Veterans Transportation project, a
copy of which is attached hereto and incorporated herein by reference as if more fully set forth
herein.
NOW THEREFORE, upon motion of Commissioner_____________________________,
seconded by Commissioner_____________________________, and approved, be it hereby resolved
that:
1. The Macon County Board of Commissioners do hereby specifically approve and authorize
the entry and the execution of these Amendments to the Interlocal Agreement and Contract
concerning the SoNCVet: Southwestern NC One-Call One Click Center for Veterans
Transportation project for Macon County, NC, Clay County, NC, Cherokee County, The
State of Franklin Health Council, Inc., and Jackson County, NC, a copy of which is attached
hereto and incorporated herein by reference as if more fully set forth herein; and
2. That the Macon County Board of Commissioners specifically authorize the Chairman of the
Macon County Board of Commissioners and the Clerk to the Board to execute these
Amendments to the Interlocal Agreement and Contract concerning the SoNCVet:
Southwestern NC One-Call One Click Center for Veterans Transportation project for Macon
County, NC, Clay County, NC, Cherokee County, The State of Franklin Health Council, Inc.,
and Jackson County, NC, a copy of which is attached hereto and incorporated herein by
reference as if more fully set forth herein;
3. That this Resolution and the Attachment hereto shall be included in and spread upon the
1
minutes of the Meeting at which this Resolution is approved.
Read and approved by vote of those members in attendance, and adopted, in this July
___ , 2014, Regular Meeting of the Macon County Board of Commissioners.
_______________________________________
Chairman, Macon County Board of Commissioners
ATTEST:
_________________________________________
Clerk to Macon County Board of Commissioners
( County Seal )
2
MACON COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM


MEETING DATE: July 8, 2014

DEPARTMENT/AGENCY: County Attorney

SUBJECT MATTER: Ratification of telephone/e-mail poll regarding
cancelation of deed of trust for Thompsons


DEPARTMENT HEAD COMMENTS/RECOMMENDATION:

The board has received detailed prior correspondence from the County
Attorney on this matter, which concerned the need to have a deed of trust
held by Macon County canceled before July 7
th
or Mr. and Mrs. Raymond
Thompson were at risk of losing a loan commitment. For the boards
information, attached is a copy of the Satisfaction of Security Instrument,
signed by both the Chairman and the Clerk to the Board on July 2
nd
and duly
notarized. The board will need to formally vote to ratify its action, which
allowed Chairman Corbin and the County Manager to cancel the deed of
trust on behalf of the county with the understanding that their action on
behalf of the county in connection with this matter would be ratified at the
regular meeting.



COUNTY MANAGERS COMMENTS/RECOMMENDATION:






Attachments ___X__ Yes ___ No

Agenda Item 10E
MACON COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM


MEETING DATE: July 8, 2014

DEPARTMENT/AGENCY: Finance

SUBJECT MATTER: Resolution Changing the Due Date of the
Macon County Room Occupancy-Tourism Development Tax

DEPARTMENT HEAD COMMENTS/RECOMMENDATION:

Please see the attached resolution provided by the Finance Director, who can
provide additional details at the meeting. The resolution would change the
due date for the payment of the tax from the 15
th
to the 20
th
day of each
month.



COUNTY MANAGERS COMMENTS/RECOMMENDATION:






Attachments ___X__ Yes ___ No

Agenda Item 10F
RESOLUTION CHANGING THE DUE DATE OF THE MACON COUNTY
ROOM OCCUPANCY-TOURISM DEVELOPMENT TAX

WHEREAS, Chapter 969, Senate Bill 948, ratified on July 11, 1986, authorized Macon
County to levy a room occupancy and tourism development tax; and,
WHEREAS, Macon County adopted a resolution levying a 3% room occupancy and
tourism development tax on August 18, 1986; and,
WHEREAS, Session Law 2007-527, Senate Bill 540, Section 21.(k) Subsection (c) of
Section 1 of Chapter 969 of the 1985 Session Laws reads as rewritten:
"(c) Administration. The county shall administer a tax levied under this act. A tax
levied under this act is due and payable to the county finance officer in monthly installments on
or before the 15th 20th day of the month following the month in which the tax accrues. Every
person, firm, corporation, or association liable for the tax shall, on or before the 15th 20th day of
each month, prepare and render a return on a form prescribed by the county. The return shall
state the total gross receipts derived in the preceding month from rentals upon which the tax is
levied. A return filed with the county finance officer under this act is not a public record as
defined by G.S. 132-1 and may not be disclosed except as required by law."
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS
OF MACON COUNTY, NORTH CAROLINA:
That Macon County change the due date for the room occupancy and tourism
development tax to the 20
th
day of the month following the month in which the tax accrues in
accordance with Session Law 2007-527, Senate Bill 540 to be effective immediately upon
adoption of this Resolution.
Adopted this 8
th
day of July, 2014.


Kevin Corbin, Chairman
Macon County Board of Commissioners

ATTEST:




Derek Roland, County Manager
Ex Officio Clerk to the Board
MACON COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM


MEETING DATE: July 8, 2014

DEPARTMENT/AGENCY: Finance/Housing

SUBJECT MATTER: Grant Project Ordinance and Budget
Amendment for Housing Department

DEPARTMENT HEAD COMMENTS/RECOMMENDATION:

Please see the attached Grant Project Ordinance prepared by the Finance
Director, which appropriates funds for weatherization services provided by
the Macon County Housing Department. An accompanying budget
amendment is being prepared and will be presented in conjunction with this
project ordinance.



COUNTY MANAGERS COMMENTS/RECOMMENDATION:






Attachments ___X__ Yes ___ No

Agenda Item 10G
MACON COUNTY, NORTH CAROLINA
GRANT PROJECT ORDINANCE

#1521WA GRANT

BE IT ORDAINED by the Macon County Board of Commissioners, Macon County, North
Carolina, that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina,
the following grant project ordinance is hereby adopted:

SECTION 1. The project authorized is the Weatherization Services and HARRP
Services administered through the NC Department of Environment and Natural Resources,
Division of Energy, Mineral and Land Resources.

SECTION 2. The officers of this unit are hereby directed to proceed with the grant
project within the requirements of G.S. 159-26 and the budget contained herein.

SECTION 3. The following amounts are appropriated for the project:

Weatherization Services DOE
Weatherization Services DHHS
HARRP Services DHHS
Total
$ 30,424
83,976
44,321
$158,721


SECTION 4. The following revenues are anticipated to be available to complete the
project:

DOE Funds
DHHS Funds
Total
$ 30,424
128,297
$158,721



SECTION 5. The Finance Director is hereby directed to maintain within the grant
project fund sufficient specific detailed accounting records to satisfy the requirements of G.S.
159-26.

SECTION 6. Copies of this grant project ordinance shall be furnished to the County
Manager and the Finance Director for direction in carrying out this project.


ADOPTED this 8
th
day of July, 2014.


______________________________
Kevin Corbin, Chairman
Board of Commissioners


MACON COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM


MEETING DATE: July 8, 2014

DEPARTMENT/AGENCY: Governing Board

SUBJECT MATTER: Designation of Voting Delegate to NCACC
Annual Conference

DEPARTMENT HEAD COMMENTS/RECOMMENDATION:

Please see the attached form for more information, as the board needs to
designate a voting delegate to the North Carolina Association of County
Commissioners (NCACC) annual conference to be held in Asheville August
14-17, 2014. The form needs to be returned to the NCACC by August 1
st
.


COUNTY MANAGERS COMMENTS/RECOMMENDATION:






Attachments ___X__ Yes ___ No

Agenda Item 10H





Designation of Voting Delegate
to NCACC Annual Conference



I, ______________________________________, hereby certify that I am the duly designated voting
delegate for ______________________________ County at the 107
th
Annual Conference of the North
Carolina Association of County Commissioners to be held in Buncombe County, N.C., on August 14-
17, 2014.

Signed: ______________________________________
Title:_______________________________________

Article VI, Section 2 of our Constitution provides:

On all questions, including the election of officers, each county represented shall be entitled to one
vote, which shall be the majority expression of the delegates of that county. The vote of any county in
good standing may be cast by any one of its county commissioners who is present at the time the vote
is taken; provided, if no commissioner be present, such vote may be cast by another county official,
elected or appointed, who holds elective office or an appointed position in the county whose vote is
being cast and who is formally designated by the board of county commissioners. These provisions
shall likewise govern district meetings of the Association. A county in good standing is defined as one
which has paid the current year's dues.



Please return this form to Sheila Sammons by: Friday, August 1, 2014:

NCACC
215 N. Dawson St.
Raleigh, NC 27603
Fax: (919) 719-1172
sheila.sammons@ncacc.org
(p) (919) 715-4365

MACON COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM


MEETING DATE: July 8, 2014

DEPARTMENT/AGENCY: Department of Social Services

SUBJECT MATTER: Continuation of Work First Electing County
status

DEPARTMENT HEAD COMMENTS/RECOMMENDATION:

Please review the explanation and recommendation from DSS Director Jane
Kimsey below:

Notification was received from the state after close of business on July 3
rd
, that the Board
of County Commissioners must decide by August 4
th
if a Work First Electing County will
continue or discontinue their Electing County status. Board of County Commissioners is
not scheduled to meet again before the deadline for the designation status to be received
by the state.

Recommendation is made that Macon County continue as a Work First Electing County
for Federal Fiscal Years (FFY) 2016-2019. By being an Electing County, Macon County
is block granted the cash component of the Work First Program to be spent in accordance
with a Board of Commissioner and a state approved plan. Historically, Macon County
has utilized the Electing County cash savings, the money not directly paid in the form of
a monthly check to eligible recipients, to meet the needs of families with children in
crisis. For FY 11-12, $106,361 was spent for housing and utilities. For FY 12-13,
$86,400 was spent for intensive family preservation services. For FY 13-14, $41,506
was spent on utilities and $76,328 was spent on foster care payments. Electing County
cash savings can also be used for child protective services needs.

Assuming Macon County will elect to continue the Electing County status, a proposed
Macon County Work First Electing County Plan will be developed and submitted for
Board of County Commissioner approval in September. The Board of Commissioner
approved plan must be submitted to the NC Division of Social Services for their review
and approval by September 30
th
.



Thank you for your favorable consideration of this recommendation to continue as a
Macon County Work First Electing County.





COUNTY MANAGERS COMMENTS/RECOMMENDATION:






Attachments ______ Yes _X_ No

Agenda Item 10I
MACON COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM


MEETING DATE: July 8, 2014

DEPARTMENT/AGENCY: Governing Board

SUBJECT MATTER: Consent Agenda

DEPARTMENT HEAD COMMENTS/RECOMMENDATION:

A. Minutes Consideration of the minutes from the June 10
th
and June 16
th

meetings, per attachment 11A.

B. Finance Consideration of Budget Amendment #1 and #2, per attachment 11B.

C. Tax releases Consideration of tax releases in the amount of $41.06, per
Attachment 11C. The supporting documentation is on file in the Deputy Clerks
office.

D. Monthly Tax Collection Report For the boards information, the monthly ad
valorem tax collection report is attached as attachment 11D. It does not require
board action.


COUNTY MANAGERS COMMENTS/RECOMMENDATION:




Attachments ___X__ Yes ___ No

Agenda Item 11(A), (B) (C) and (D)

Minutes
06.10.14
Page 1 of 6






MACON COUNTY BOARD OF COMMISSIONERS
JUNE 10, 2014
MINUTES

Chairman Corbin called the meeting to order at 6:01 p.m. All Board Members,
the County Manager, Deputy Clerk, Finance Director, County Attorney,
members of the news media and interested citizens were present.

ANNOUNCEMENTS: Chairman Corbin recognized Commissioner Beale, who
was one of 22 county officials from across the nation who attended the County
Leadership Institute June 1-5, 2014 in Washington, DC. Chairman Corbin
also recognized Dakota Holland, an eighth grader at Union Academy, who came
to the aid of a fellow student who suffered a head injury when the school bus
in which they were riding came to an abrupt stop. Chairman Corbin praised
Mr. Holland for his actions and presented him with a small gift on behalf of the
board.

MOMENT OF SILENCE: Chairman Corbin asked those in attendance to
observe a moment of silence.

PLEDGE TO THE FLAG: Led by Commissioner Higdon, the pledge to the flag
was recited.

PUBLIC HEARING ON THE RECOMMENDED FISCAL YEAR 2014-2015
BUDGET: Chairman Corbin opened the hearing at 6:08 p.m. and noted that
no one had signed up to speak. He recognized the County Manager, who used
a PowerPoint presentation to review changes that had been made to the
original proposed budget following adjustments that were requested by the
board during its May 31
st
budget work session. He explained that the updated
budget contained an additional $200,000 in recommended expenditures,
including: $10,600 for perimeter fencing at the county detention center, a
$100,000 increase in school capital outlay funding, $30,000 for REACH,
$15,000 for the Community Care Clinic, an additional $39,400 for
Southwestern Community College, and $5,000 more for Highlands recreation.
Following a brief discussion of security issues at the detention center, the

Minutes
06.10.14
Page 2 of 6

County Manager said that he had found $201,358 in additional operating
revenue to balance the additional expenditures. Of that total, $133,358 will
come from the difference in the allocation to the Parker Meadows Recreational
Complex project, with the remaining $68,000 resulting from the renovations to
the Molar Roller being switched from operating funds to an appropriation
from fund balance. He also outlined changes in the EMS budget as the
purchase of a new ambulance will be delayed, allowing for the hiring of two
additional full-time EMTs for the Franklin base and the addition of shift
supervisor duties for four employees. According to the County Manager, the
countys fund balance position has been stabilized, all of the recommendations
from the work session have been included in the budget, expenditures are
sustainable, there is no tax increase or reduction in the budget and service
continues to be provided at the same high level. The end result is a
recommended budget of $45,721,122. Following the presentation, Chairman
Corbin again opened the floor for comment, and no one spoke. Commissioner
Higdon said he was pleased with the analytical process employed on the
budget, and Chairman Corbin said he was very pleased with the budget. He
noted that debt service in the amount of $1.2-million was rolling off, to be
followed by $800,000 more in the next fiscal year. After further discussion,
Chairman Corbin closed the hearing at 6:36 p.m. No action was taken.
Pointing out that the board would need to meet again to adopt the budget, and
with Franklin High Schools graduation scheduled for Tuesday, June 17
th
, he
suggested the board recess the meeting until Monday, June 16
th
at 6 p.m.

PUBLIC COMMENT: Chairman Corbin noted that no one signed up to speak.

ADJUSTMENTS TO AND APPROVAL OF THE AGENDA: Upon a motion by
Commissioner Haven, seconded by Commissioner Beale, the board voted
unanimously to approve the agenda as adjusted, as follows:

To add a presentation regarding grant opportunities for Macon County
Public Health as Item 8B under Reports/Presentations, per the County
Manager.
To add discussion regarding a fire suppression system for the kitchen at
the Macon County Heritage Center as Item 10G under New Business,
per Commissioner Beale.

WESTERN NORTH CAROLINA TEEN INSTITUTE: Cindi Gatti, representing
the Western North Carolina Teen Institute, introduced her two sons, Brian and
Dakota, and thanked the board for its allocation that allowed students from
Macon County to attend a conference at Lake Junaluska in March of this year.
The institute trains, mobilizes and empowers youth to prevent substance abuse
and destructive behaviors in themselves and their peers, and she noted that

Minutes
06.10.14
Page 3 of 6

one of the accomplishments was a Sticker Shock event aimed at helping
reduce underage drinking. She explained that the institute was seeking
$1,125 in funding to send students to an upcoming conference at Mars Hill
College. Brian Gatti, a senior at Nantahala High School, talked about
attending these conferences, and his brother, Dakota, spoke to the
culturalization aspect of them. Brian Gatti said he planned to try to be one of
the first to continue the institute into a college campus setting when he attends
Western Carolina University. No action was taken.

REGIONAL HEALTH GRANTS: Macon County Public Health Director Jim
Bruckner alerted the board to new grant opportunities that were available and
asked for letters of support from the commission and permission to apply for
them. Mr. Bruckner explained that he had appeared before the board two
years ago for approval to apply for a Community Transformation Grant from
the Centers for Disease Control (CDC). This grant encompassed an eight-
county area, and was locally branded under the title of MountainWise. The
problem is that funding for this program was eliminated from the Affordable
Care Act as the five-year grant was cut to two years and will end September 30,
2014. However, Mr. Bruckner said new opportunities for regional collaboration
are now available, including two new CDC funding opportunities. The first is a
state level grant for prevention in public health funding that will address
chronic disease such as hypertension, diabetes and obesity. The second is a
regional level grant that would form a partnership to improve community
health funding and would address active living, eating healthy and a tobacco-
free environment. Mr. Bruckner provided details as to funding levels,
participation from other counties and application deadlines. He also asked the
board for a letter of support to the Community Foundation of WNC regarding a
one-time $30,000 grant to enhance the current MountainMarkets project,
which is tied to the current Community Transformation Grant effort and is
focused on access to healthy foods. In closing, Mr. Bruckner said some of the
county health departments were considering joining together to form a 501(c)3
organization in order to apply for these types of grants. Upon a motion by
Commissioner Higdon, seconded by Commissioner Haven, the board voted
unanimously to grant permission for the applications to be submitted and to
provide letters of support as needed.

GRADING CONTRACT FOR PARKER MEADOWS RECREATIONAL
COMPLEX: The County Attorney told the board that he had reviewed the
contract with Penland Contracting Co., Inc. to perform the sitework at the
Parker Meadows Recreational Complex, and had found it to be in good shape.
The board agreed to award the bid in the amount of $1,225,144 to Penland
Contracting at its May 31
st
meeting. The County Attorney said the necessary
payment and performance bonds were in order, and recommended that the
County Manager be authorized to execute the contract. Upon a motion by

Minutes
06.10.14
Page 4 of 6

Commissioner Tate, seconded by Commissioner Beale, the board voted
unanimously to approve the County Attorneys recommendation as presented.

FRANKLIN AREA CHAMBER OF COMMERCE FIREWORKS: Following a
brief explanation from the County Attorney, and upon a motion by
Commissioner Beale, seconded by Commissioner Haven, the board voted
unanimously to approve permits for fireworks displays in Franklin on July 4
th

and in Nantahala on July 5
th
.

FENCING CONTRACT FOR PARKER MEADOWS RECREATIONAL
COMPLEX: The County Manager explained that the contract for the fencing at
the Parker Meadows Recreational Complex could not be awarded at this time,
as all of the necessary funding is not in place pending approval of the countys
loan application to the Local Government Commission (LGC). There was
discussion as to whether the county could take the approximately $65,000
needed from fund balance and transfer it to the capital project ordinance, and
then reimburse itself from the proceeds of the upcoming loan. The County
Attorney is reviewing the matter and will provide the board with an opinion
letter. No action was taken.

BUILDING CONTRACT FOR PARKER MEADOWS RECREATIONAL
COMPLEX: For the boards information, the County Manager noted that one
bid of $499,500 had been received for the buildings, including two concession
stands, a picnic shelter and 16 dug-outs, for the Parker Meadows Recreational
Complex. No action was taken.

ARCHAEOLOGICAL MONITORING AT PARKER MEADOWS RECREATIONAL
COMPLEX: The County Manager asked the board to consider a proposal from
TRC Environmental Corporation to provide archaeological monitoring at the
Parker Meadows Recreational Complex, and to authorize charges of up to
$15,000 for the service. Upon a motion by Commissioner Beale, seconded by
Commissioner Haven, the board voted unanimously to approve the proposal as
presented, a copy of which is attached (Attachment 1) and is hereby made a
part of these minutes.

HUDSON LIBRARY LEASE RENEWAL: The County Attorney pointed out that
it was time for the board to consider its option to renew the lease agreement
regarding the Hudson Library in Highlands. The term of the lease is for $1 per
year, but the board must give appropriate and timely notice of its intent to
renew, and the County Attorney recommended that the board exercise its
option. Upon a motion by Commissioner Haven, seconded by Commissioner
Beale, the board voted unanimously to exercise its renewal option as
presented.


Minutes
06.10.14
Page 5 of 6

DISCLAIMER FOR GIS WEBSITE: The County Manager explained that
employees in the county Mapping Department brought to his attention the
need for a disclaimer to be placed on the countys Geographic Information
System (GIS) website. Similar to one used in Transylvania County, the
disclaimer would state in part that, Mapping information is a representation of
various data sources and is not a substitute for information that would result
from an accurate land survey. The County Manager recommended adding this
language to the website, with the County Attorney agreeing that it was a very
wise move to make. Upon a motion by Commissioner Haven, seconded by
Commissioner Tate, the board voted unanimously to add a disclaimer to the
GIS website as presented.

CORRIDOR K RESOLUTION: Chairman Corbin said that the county had
received a request from Graham County officials seeking support from
neighboring counties for a resolution Advocating for the completion of the
federally mandated relocation of Highway 74, also known as Corridor K, to
areas currently designated as Highway 28, NC 143 and US 129.
Commissioner Beale commented that this effort had been ongoing for 42 years,
and made a motion to approve the resolution as presented, which was
seconded by Commissioner Tate. The board voted 4-1 to approve the motion,
with Commissioner Higdon opposing. A copy of the resolution is attached
(Attachment 2) and is hereby made a part of these minutes.

FIRE SUPPRESSION SYSTEM FOR HERITAGE CENTER: Commissioner
Beale spoke to the need for a fire suppression system for the kitchen at the
Macon County Heritage Center at the Historic Cowee School. Per Commissioner
Beale, the cost of the system would be $2,600 and would make the facility a
full commercial kitchen, which he indicated would be a big step toward the
center becoming self-sustaining. During discussion, the Finance Director
explained that there was approximately $54,000 remaining in contingency.
Commissioner Tate made a motion to purchase the system for the center at a
cost of $2,600, with the funding to come from contingency, and Commissioner
Beale seconded the motion. The board voted 3-2 to approve the motion, with
Commissioners Beale, Corbin and Tate in favor and Commissioners Haven and
Higdon opposing.

CONSENT AGENDA: Upon a motion by Commissioner Tate, seconded by
Commissioner Beale, the following items on the consent agenda were
unanimously approved: Minutes Approved the minutes from the May 13 and
May 31, 2014 meetings. Budget amendments Approved the following
budget amendment: #183 for the JCPC Grants to appropriate $2,258 in
additional grant funds for JCPC Administration, with no match needed from
the county; (Revision with corresponding number attached.) Tax releases
Approved tax releases in the amount of $97.16 (A computer printout of releases

Minutes
06.10.14
Page 6 of 6

is on file in the Tax Department and the County Managers office). Monthly ad
valorem tax collection report No action necessary.

APPOINTMENTS: (1) Board of Health Upon a motion by Commissioner
Higdon, seconded by Commissioner Haven, the board voted unanimously to
reappoint Russell Stevenson, Dr. Nathan Brenner and Dr. Frederick Berger to
the Board of Health, all for terms of three years, beginning July 1, 2014. Mr.
Stevenson fills the engineer slot, Dr. Brenner the dentist slot, and Dr. Berger
the physician slot on the board.

FIRE DISTRICT TAX RATES: The Finance Director questioned the final tax
rates for those districts seeking tax increases so as to prepare the budget
ordinance for Fiscal Year 2014-15 for the boards consideration. Commissioner
Tate explained that the requested increase for Mountain Valley Fire & Rescue
from 7.7 cents to 8.0 cents had been accepted. However, the request from
Clarks Chapel Fire-Rescue to move from 4.2 cents to 5.9 cents was adjusted
downward to an increase to 5.5 cents. There was also a brief discussion
regarding the request from the Western North Carolina Teen Institute made
earlier in the meeting, but no action was taken.

RECESS: At 7:40 p.m., upon a motion by Commissioner Higdon, seconded by
Commissioner Haven, the board voted unanimously to recess the meeting until
Monday, June 16, 2014 at 6 p.m. in the commission boardroom on the third
floor of the Macon County Courthouse, 5 West Main Street, Franklin, NC.



_____________________________ ______________________________
Derek Roland Kevin Corbin
Ex Officio Clerk to the Board Board Chairman













Minutes
06.16.14
Page 1 of 3








MACON COUNTY BOARD OF COMMISSIONERS
CONTINUED SESSION
JUNE 16, 2014
MINUTES

Chairman Corbin reconvened the meeting at 6:04 p.m. in the commission
boardroom as recessed from the June 10, 2014 regular meeting. All board
members, the County Manager, Deputy Clerk, Finance Director, County
Attorney, members of the news media and interested citizens were present.

ADOPTION OF THE FISCAL YEAR 2014-15 BUDGET AND BUDGET
ORDINANCE: Commissioner Haven made a motion to adopt the budget
ordinance for Fiscal Year 2014/2015 as presented. The motion was seconded
by Commissioner Tate. Commissioner Higdon expressed his appreciation to
the County Manager and the Finance Director for their work. Chairman
Corbin noted that the proposed budget of $45,721,122 was approximately $1.4
million less than the current year budget, adding that Macon County is in an
enviable position and that the budget reflects excellent services to our
county residents. Commissioner Haven told the County Manager and Finance
Director that he was really impressed with the budget. The board voted
unanimously to approve the Budget Ordinance for Fiscal Year 2014/2015 as
presented, a copy of which is attached (Attachment 1) and is hereby made a
part of these minutes.

GRANT PROJECT ORDINANCE FOR HOUSING DEPARTMENT: The Finance
Director explained the need for a capital project ordinance for the
Weatherization Services and HARRP Services administered through the NC
Department of Commerce Energy Division and administered locally by the
Macon County Housing Department. The ordinance formally appropriates
$320,347 for these services. Upon a motion by Commissioner Beale, seconded

Minutes
06.16.14
Page 2 of 3

by Commissioner Haven, the board voted unanimously to adopt the Grant
Project Ordinance as presented, a copy of which is attached (Attachment 2) and
is hereby made a part of these minutes.

ORDINANCE AMENDMENT FOR THE FISCAL YEAR 2013-14 BUDGET
Upon a motion by Commissioner Haven, seconded by Commissioner Tate, the
board voted unanimously to approve an Ordinance Amending the Fiscal Year
2013/2014 Budget as presented by the Finance Director, with the final
amount being $48,917,798. A copy of the ordinance is attached (Attachment
3) and is hereby made a part of these minutes.

RESOLUTION APPROVING FINANCING TERMS FOR PARKER MEADOWS
RECREATIONAL COMPLEX: The Finance Director and County Attorney
presented a resolution for the boards consideration regarding financing terms
for a $1.8-million loan to help develop the Parker Meadows Recreational
Complex. Chairman Corbin noted that the interest rate is 2.29 percent for the
10-year term of the loan and that there is no pre-payment penalty, and the
County Attorney pointed out that the Finance Director had worked out an
agreement calling for equal principal payments over the term of the loan.
Commissioner Beale asked for assurance that there was no problem with him
voting on the matter, as the loan is with Macon Bank and Commissioner Beale
serves on the banks board of directors. The County Attorney explained that
there was no conflict of interest unless Commissioner Beale held a certain
percentage of the banks stock. Upon a motion by Commissioner Haven,
seconded by Commissioner Tate, the board voted unanimously to approve the
Resolution Approving Financing Terms as presented, a copy of which is
attached (Attachment 4) and is hereby made a part of these minutes. In a
related item, the County Attorney explained that by approving the resolution,
the board did not need to vote on the Financing Agreement and Deed of Trust
between the county and Macon Bank, as the resolution effectively authorized
the agreement. By consensus, the board also agreed to table consideration of
the fencing contract for the recreational complex until its July 8, 2014 regular
meeting.

FUNDING FOR MACON PROGRAM FOR PROGRESS: Commissioner Beale
asked the board to consider providing additional funding for Macon Program
for Progress (MPP). He noted that the county had already allocated $24,000
during the current fiscal year to help the agency with administrative costs, and
asked the board to consider an additional $12,000 to assist them during the
next six months. The Finance Director explained that $52,000 remained in the
countys contingency line item. Commissioner Beale made a motion to
authorize the Finance Director to move $12,000 from contingency into an
established line item for MPP prior to June 30, 2014. Following discussion
regarding possible reimbursement, Commissioner Tate seconded the motion.

Minutes
06.16.14
Page 3 of 3

After further discussion, the board voted unanimously to approve a budget
amendment for special appropriations to move $12,000 from contingency to
MPP to assist the agency with administrative costs due to the federal
government reducing their administrative funds. A copy of the budget
amendment is attached (Attachment 5) and is hereby made a part of these
minutes.

MACON COUNTY SCHOOLS CAPITAL OUTLAY REQUEST: The Finance
Director explained that she had received a request from Macon County Schools
to shift some capital outlay funds earmarked for the window
repair/replacement project at Franklin High School to help pay for the
unexpected purchase of compressors for HVAC units at Cartoogechaye School
that went out at the end of the school year. This would involve moving funds
from one category to another and thus required board approval. Upon a
motion by Commissioner Beale, seconded by Commissioner Haven, the board
voted unanimously to approve the request as presented and move $21,958.40
from Category I to Category II within the schools capital outlay budget.

CLOSED SESSION: At 6:22 p.m., upon a motion by Commissioner Beale,
seconded by Commissioner Haven, the board voted unanimously to go into
closed session for the purpose of consulting with the attorney under NCGS
143-318.11(a)(3). At 6:36 p.m., upon a motion by Commissioner Tate, seconded
by Commissioner Haven, the board voted unanimously to come out of closed
session and return to open session. No action was taken.

At 6:37 p.m., upon a motion by Commissioner Beale, seconded by
Commissioner Haven, the board voted unanimously to adjourn.




_____________________________ ______________________________
Derek Roland Kevin Corbin
Ex Officio Clerk to the Board Board Chairman







MACON COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM


MEETING DATE: July 8, 2014

DEPARTMENT/AGENCY: Governing Board

SUBJECT MATTER: Appointments

DEPARTMENT HEAD COMMENTS/RECOMMENDATION:

(A) Airport Authority Please see the attached letter from Miles
Gregory, which seeks to have Richard Rhodes fill the unexpired term
of Harold Corbin.
(B) Community Advisory Committee for Long Term Care Please
see the attached e-mail from Larry Reeves, the Long Term Care
Ombudsman for Region A, which requests the reappointment of Pam
Goldsmith and the Rev. Gene Hawkins to this committee.

COUNTY MANAGERS COMMENTS/RECOMMENDATION:


Attachments ___ Yes _X No

Agenda Item 12(A)

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