GUIDELINES FOR

STUDENT INDUSTRIAL PROJECT

(SIP) IBB/ICB3047


CENTRE FOR STUDENT INTERNSHIP,
MOBILITY AND ADJUNCT
LECTURESHIP (CSIMAL)

Doc. Ref. No.: UTP-ACA-CSIMAL-SIP-01
Issue Version: 1.0
Date: June 2013
S
JUNE 2013




AMENDMENT SHEET
Version

Date Author Summary of Changes
June 2013
Roslina Nordin Ali
M Izmafaimal Abdul
Manaf
This guideline has been revised and restructured
according to new SIIP course syllabus. Some of
the contents are referring to previous SIIP
Guidelines - Doc. Ref. No.: UTP-ACA-
CSIMAL-01

6 Jan 2014 Roslina Nordin Ali
Update additional information on Offences &
Penalties During Student Industrial Project at Table 1
point 3-Major offences

20 Jan 2014 Roslina Nordin Ali
Ammended Form SIP-B-UTP SV Copy . Multiple
factor for Result & Discussion amended from 8 to 4
for each criteria

Electronic File
Name:
UTP GUIDELINES FOR STUDENT INDUSTRIAL PROJECT-VER.1
Prepared by CSIMAL Programme

Release Date
Owned by: CSIMAL Programme

Approved by:

Doc. Ref. No.: UTP-ACA- CSIMAL SIP-01
Issue Version: 1.0
Date: June 2013

CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP
UNIVERSITI TEKNOLOGI PETRONAS
Bandar Seri Iskandar, 31750Tronoh, Perak DarulRidzuan
Tel : +6 (05) 3688380 /8381/8382/8385/8387/ 8388 Fax : +6 (05) 368 8386
Email : siip@petronas.com.my

This Guideline for Student Industrial Project (SIP) is only
available to UTP students and companies participating in
the practical training programme of UTP students.

The guidelines shall be kept in a secure place, where
access is available only to those authorized to see them.

Reproduction by any means, including storage on an
electronic system, is prohibited.











CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT
LECTURESHIP 2013

ii

Table of Contents



GUIDELINES FOR STUDENT INDUSTRIAL INTERNSHIP PROGRAMME ( SIIP )

AMENDMENT SHEET S
1 INTRODUCTION 1
2 PURPOSE OF STUDENT INDUSTRIAL PROJECT 1
3 COURSE LEARNING OUTCOMES 2
4 TRAINING APPROACH 2
5 BENEFITS TO THE INDUSTRY 2
6 STUDENT ELIGIBILITY 2
7 STUDENT INDUSTRIAL PROJECT PROCESS 3
7.1 PRE-STUDENT INDUSTRIAL PROJECT 3
7.2 DURING INTERNSHIP 3
7.3 POST-INTERNSHIP 4
8 DETAILS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME 4
8.1 HOST COMPANIES 4
8.2 DURATION AND PERIOD OF INTERNSHIP 4
8.3 TRANSFER OF INTERNSHIP PLACEMENT 4-5
8.4 LEAVE 5
8.5 INSURANCE 5
8.6 TRAINING ALLOWANCE 5
8.7 SAFETY TRAINING 5-6
8.8 VISITS BY THE UTP (ACADEMIC) SUPERVISOR 6
9 RESPONSIBILITIES 6
9.1 RESPONSIBILITIES OF THE HOST COMPANIES 6-7
9.2 RESPONSIBILITIES OF UTP 7-9
10 REPORT DUTY CONFIRMATION 10
11 OFFENCES AND PENALTIES DURING STUDENT INDUSTRIAL PROJECT 10
12 ASSESSMENT OF STUDENT INDUSTRIAL PROJECT 11
13 LOGBOOK 11
14 STUDENT INDUSTRIAL PROJECT (SIP) PRESENTATION 11
15 STUDENT INDUSTRIAL PROJECT (SIP) REPORT 12-13
16 GENERAL WRITING FORMAT 14-16
17 STUDENTS FINAL GRADING 16
18 APPENDICES 17-50





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List Of Tables

Table 1 Types of Offence and Penalty on Final Internship
Grade

Table 2 Industrial Project Assessment
Table 3 Hard Cover Color
Table 4 Grading Scheme























1

1. INTRODUCTION

UniversitiTeknologi PETRONAS (UTP) was established with the objective to produce
well-rounded graduates who are not only technically competent but also possess other
traits such as lifetime learning capacity, critical thinking, communication and behavioral
skills, business acumen, practical aptitude and solution synthesis ability.

In line with the vision to close the industry gap, UTP has made it compulsory for its
undergraduate students to undergo practical work in the form of a fourteen (14) - weeks
industrial attachment prior to their completion of studies at UTP. The Student Industrial
Project (SIP) carries seven (7) credit hours. SIP is coordinated by the Centre for Student
Internship, Mobility and Adjunct Lectureship (CSIMAL) who is responsible in ensuring
the success of SIP. With an average of 500 interns per semester, CSIMAL has
successfully secured the placements for all students with various host companies such as
PETRONAS subsidiaries, government-linked companies (GLC), multi-national
companies (MNC), as well as major overseas corporation i.e. in US, Germany, France,
Austria, Singapore, UAE, Japan, Sudan, South Africa, Italy ,UK, Thailand and Vietnam.

UTP has always placed great emphasis in having a close collaboration with the
industries in which its graduates will eventually gain recognition from industry players
locally and abroad. This internship programme is a prime example of the
University-Industry collaboration.

Currently, UTP offers five engineering programmes namely Chemical, Civil, Electrical
& Electronics, Mechanical and Petroleum Engineering, and three technological
programmes namely Information & Communication Technology, Business Information
Systems and Petroleum Geosciences at Bachelor degree level.

2. PURPOSE OF STUDENT INDUSTRIAL PROJECT (SIP)

The purpose of the SIP is to expose UTP students to the real working environment so
that they can relate theoretical knowledge with application in the industry. From the
SIP, the students will also develop skills in safety practices, work ethics,
communication, management, etc. Furthermore, SIP will establish close relationship
between the industries and UTP.

SIP will provide opportunity to UTPs students to build a solid understanding of the
fundamentals of business and organization performance such as economic models of
business, competitive positioning and strategy execution. With this real life environment,
students develop their ability to assess performance, interpret trends, explore the
consequences of change and make better decisions.











2

3. COURSE LEARNING OUTCOMES

At the end of the industrial internship, student will be able to:

3.1. Investigate theoretical knowledge in the industry.
3.2. Analyse complex engineering/technical projects or problems.
3.3. Evaluate and propose solutions for given complex project or problems.
3.4. Communicate effectively on complex engineering/technical activities

4. TRAINING APPROACH

SIP should have the following features:

4.1. Hands-on training
4.2. Real project-based assignments
4.3. Research-based activities
4.4. Team-work activities
4.5. Leadership and management skills
4.6. Safety awareness
The suggested training areas (but not limited to) for the respective programmes can
be found in Appendix I.


5. BENEFITS TO THE INDUSTRY

5.1. Provides opportunity for the industry to assess the capabilities of potential
employee.
5.2. Recognizes the industrys support to the education sector.
5.3. Facilitates and strengthens university-industry partnership and linkages.
5.4. Receives fresh, energetic, enthusiastic and productive employees.
5.5. Enhances the companys reputation amongst graduates.


6. STUDENT ELIGIBILITY

Student is eligible to register Student Industrial Project upon meeting the following
requirements:

6.1. Obtained a PASS for IBB/ICB3037





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7. STUDENT INDUSTRIAL PROJECT PROCESS

7.1. PRE-STUDENT INDUSTRIAL PROJECT
7.1.1. Students are to submit Proposed Project Title to CSIMAL between week
TWO (2) and THREE (3) during Student Industrial Training (SIT).
7.1.2. Internship Coordinator from respective department will review and
approve the proposed Project Title.
7.1.3. The approved project title is not final and students can change the title upon
the companys request.
7.1.4. Students that have been approved to change Host Company must secure new
placement ONE (1) month before completing Student Industrial Training. If
students fail to secure placement within TWO (2) weeks before SIP start date,
student has to proceed registering for courses that does not require SIT & SIP
as pre-requisite for the following semester. CSIMAL will follow the official
academic add & drop deadline.
7.1.5. Students shall submit new offer letter to CSIMAL TWO (2) weeks before SIP
start date.

7.2. DURING INTERNSHIP
7.2.1. Students are to perform course registration for SIP in PRISM. CSIMAL will
follow the official academic add & drop deadline.
7.2.2. Students that have changed to new host company shall submit Report Duty
Confirmation during the first week of SIP.
7.2.3. Students are to submit the SIP report to UTP SV on week THIRTEEN (13).
7.2.4. UTP SV is to evaluate the SIP Report and complete the SIP-B form.
7.2.5. UTP SV shall conduct assessment visit to the company between week
TWELVE (12) and FOURTEEN (14). The assessment are follow:
7.2.5.1. Oral Presentation by students and completion of SIP-A Form (Oral
Presentation Evaluation Form) by HC SV and UTP SV.
7.2.6. HC SV is to submit all SIPs assessment form to UTP SV at the end of the
assessment visit.
7.2.7. Students are to submit A COPY of the Logbook Weekly Report scores to
UTP SV (as of the visit week).
7.2.8. Students are to submit the Summary of the Logbook weekly report scores
from week 1 - 14 to CSIMAL on week FOURTEEN (14).
7.2.9. UTP SV shall key in the assessment scores and submit all the SIP evaluation
forms to CSIMAL upon returning from assessment visit.






4


7.3. POST-INTERNSHIP

7.3.1.Students shall submit hardcopy of Logbook, SIT and SIP Report to CSIMAL
(for official stamping) upon returning to UTP (on the first week of the
semester).
7.3.2.CSIMALs Course Evaluation Form is to be filled up and submitted by
students upon submission of hardcopy Logbook, SIT and SIP Report.
7.3.3.Consolidation of marks for SIP-A, SIP-Band Logbook is conducted two weeks
after the end of internship.
7.3.4.The final marks and grades are endorsed by University Examination
committee.
7.3.5.The Final marks and grades are approved during Senate meeting.
7.3.6.SIPs official result will be announced by the Registration and Examination
Unit.


8. DETAILS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME

8.1. HOST COMPANIES
8.1.1 Students are only allowed to undergo SIP at companies which have been
recognized by CSIMAL.
8.1.2 New host companies shall apply for in-house evaluation by CSIMAL.
8.1.3 CSIMALs Guidelines will be given to the host Company Supervisors for
their reference.

8.2. DURATION AND PERIOD OF INTERNSHIP
The minimum duration of the SIP shall be for a period of 14 weeks.

8.3. TRANSFER OF INTERNSHIP PLACEMENT

Students are not encouraged to transfer or change to another Host Company
without prior approval from CSIMAL and agreement from the Host Company. For
any application to transfer, the following procedures shall be followed:

8.3.1 Submit request to change host using Form SIIP-05: Change of Host Company
to CSIMAL.(Appendix II)
8.3.2 Evaluation of submission will be carried out after getting recommendation
from programme coordinator. Submission also shall include offer letter from
new host and obtain consent of leaving from current host.
8.3.3 Student can only change Host Company after getting approval from CSIMAL.
8.3.4. Upon approval, students must secure new placement ONE (1) month before
completing Student Industrial Training (SIT). If students fail to secure
placement within TWO (2) weeks before SIP start date, student has to register

5

for the following semester. CSIMAL will follow the official academic add &
drop deadline.
8.3.5. Students shall submit new offer letter to CSIMAL TWO (2) weeks before SIP
start date.

8.4. LEAVE

Entitlement of annual leave is based on the host company policy. In the event that
the student has to take leave due to emergency, student shall seek prior approval
from the Host Company. In the case of prolonged leave (exceeding 7 days) due to
hospitalization, student shall notify both CSIMAL and host company in writing
and provides necessary documents as evidence. Please note that the minimum
duration of SIP is as per 8.2.

8.5. INSURANCE

Students are covered by group personal insurance throughout SIP(Appendix III).

8.6. TRAINING ALLOWANCE

Training allowance entitlement is solely at the host companys discretion.
Although the training allowance is not a requirement, substantial numbers of host
companies provide training allowance in order to make its internship programme
attractive and competitive.

8.7. SAFETY TRAINING

Student shall abide to safety as students are encouraged to attend safety training as
deem fit by the Host Company.

8.7.1 Basic Offshore Safety Induction & Emergency Training(BOSIET) AND
National Institute of Occupational Safety and Health (NIOSH) Safety
Passport. Procedure for BOSIET/NIOSH are as follows:
8.7.1.1 Submit the Requisition for BOSIET /NIOSH Form SIIP-07(Appendix IV)
a month before the training to CSIMAL.
8.7.1.2 Upon approval student can attend the training.
8.7.1.3 Host Company shall use their own fund to pay for the total cost of
training and medical check-up.
8.7.1.4 CSIMAL will pay 50% of the cost based on the invoice sent to CSIMAL
after completion of the training.
8.7.1.5 CSIMAL will not cover the cost for travelling, lodging and meals
throughout the training.




6



8.7.2 Green Card (special requirement for Civil Engineering Programme)
Green Card is an integrated program that involves the registration and
accreditation of Construction Personnel to enhance safety levels at
Construction Sites. Students who have been issued the Green Card by CIDB
are automatically covered by Insurance Scheme that insures the students
against death and accidents.
Green Card is mandatory for all Civil Engineering students before going for
internship. Training is organized by Civil Engineering Department every
semester.


8.8. VISITS BY THE UTP (ACADEMIC) SUPERVISORS

SIP assessment visit will be conducted at the Host Company tentatively
between weekELEVEN (11) to FOURTEEN (14).


9. RESPONSIBILITIES

9.1. RESPONSIBILITIES OF THE HOST COMPANIES

9.1.1. HOST COMPANY SUPERVISOR (HCS)

Host Companies plays an important role in ensuring the success of the
industrial internship programme. They are expected to provide the following
support:

9.1.1.1 Plans and schedules the overall internship programme to ensure
that it provides maximum opportunity for students to obtain
useful experience related to their field of study (Section A of
Appendix V).
9.1.1.2 Selects and assigns qualified engineering/technology staff to be
students Host Company Supervisor.
9.1.1.3 Assists students to find accommodation and transportation (if
necessary).
9.1.1.4 Provides briefing on the background of the project.
9.1.1.5 Discusses with the students the details of their internship
programmes expected outcomes.
9.1.1.6 Supervises and guides students in their industrial project.
9.1.1.7 Provides the necessary facilities, equipment, tools and guidance
to students.
9.1.1.8 Provides necessary recommendations to improve the programme.

7

9.1.1.9 Assess logbook (Section B of Apendix V) fortnightly and checks
their detailed of logbook reports (Section C of Appendix V).
9.1.1.10 Provides weekly report scores using Summary of the Weekly
Report Scores (Logbook) Form (Appendix VI)
9.1.1.11 Evaluates students oral presentation during assessment visit
using Form SIP-A(Appendix VII)

9.2. RESPONSIBILITIES OF UTP

9.2.1. CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND
ADJUNCT LECTURESHIP (CSIMAL)

9.2.1.1 Facilitate the internship programme so that it can complement the
learning outcomes.
9.2.1.2 Provides list of approved companies to students for selection.
9.2.1.3 Confirms the placement of students with the Host
Companies.Sends students resume to the Host Companies (if
necessary).
9.2.1.4 Assists students on visa/work permit application for internship ( if
necessary)
9.2.1.5 Coordinates the following visits by UTP supervisors:
9.2.1.5.1 Pre-Visit and briefing to the Host Companys
management (if necessary).
9.2.1.5.2 Organize and arrange the assessment visit for UTP
Supervisors to Host Companies.
9.2.1.6 Reviews the industrial internship matters and schedule with the
students before, during and after SIP.
9.2.1.7 Finalizes students grading in Internship Committee Meeting.
9.2.1.8 Organizes special assignments such as UTP Industry Dialogue,
Forum or Sharing Session.

9.2.2 DEPARTMENT INTERNSHIP COORDINATOR

9.2.2.1 Addresses internship matters/updates at respective departments.
9.2.2.2 Compiles students scores using Form SIP-A, SIP-B and
Logbook.

8

9.2.2.3 Promotes and establishes UTP-Industry relationship via
internship.
9.2.2.4 Assigning of UTP SVs from respective departments.
9.2.2.5 Review and endorse application for new host companys
registration.
9.2.2.6 Reviewproposed project title submitted by students.
9.2.2.7 Encourages contribution of industrial projects towards final year
project.


9.2.3 UTP SUPERVISORS

9.2.3.1 Establish and maintain communicationwith students and Host
Company Supervisor throughout the duration of the internship
period.
9.2.3.2 Develop and maintain good rapport with the Host Companies.
9.2.3.3 Visit the Host Companies and review the industrial project
schedules with Host Company Supervisor.
9.2.3.4 Evaluate the students oral presentation at the Host Company
using Form SIP-A.
9.2.3.5 Evaluate IndustrialProject Report using Form SIP-B.
9.2.3.6 Complete the Industrial Training Visit Report form after the
assessment visit using Form SIT-C (Appendix IX)
9.2.3.7 Complete and collect all the assessment forms from Host
Company SV at the end of the assessment visit.
9.2.3.8 Key in assessment scores and submit both Host Company and
UTP SVs assessment forms to CSIMAL.
9.2.3.9 Provide necessary recommendations to improve the programme.


9.2.4 UTP STUDENTS

9.2.4.1 To confirm and proposed Industrial Internship Project title to
CSIMAL between week TWO (2) and THREE (3) after SIT starts.
9.2.4.2 Adhere to the UTP and Host Companys rules and regulation
(Appendix X : General Plant Rules and Regulations)
9.2.4.3 Follow the Host Companys safety procedures.

9

9.2.4.4 Maintain good discipline and personal conduct.
9.2.4.5 Listen to and follow supervisors instruction.
9.2.4.6 Meet work schedules (Appendix V: Section A:) on time.
9.2.4.7 Discuss with supervisor on the training schedule (if necessary)
9.2.4.8 Update logbook regularly and present it to the Host Company
Supervisor for weekly review and endorsement.
9.2.4.9 Be responsible and committed in acquiring as much knowledge
and skills as possible during the internship
9.2.4.10 Perform oral presentation to the Host Company and UTP
supervisors during the assessment visit.
9.2.4.11 Complete and submit the hardcopy of logbook and industrial
project report to CSIMAL upon returning to UTP (on the first
week of the beginning semester)
9.2.4.12 Make the necessary recommendations to improve the
programme.






























10








10. REPORT DUTY CONFIRMATION

Studentsthat have changed to new host are required to submit Report Duty Confirmation
to CSIMAL between week ONE (1) and TWO (2) of industrial project.


11. OFFENCES & PENALTIES DURING STUDENT INDUSTRIAL PROJECT

Students undergoing Industrial Internship Programme must adhere to the rules and
regulations, as specified by the respective host company/industry and also comply with
the Students Disciplinary Rules & Regulations of UniversitiTeknologi PETRONAS
and Academic Policies and Procedures.

Internship students committing inappropriate conduct during the course of soliciting
internship placement and during the period of undergoing industrial internship
programme will be subjected to the following penalties as per Table 1.

Table 1: Types of Offence and Penalty on Final Internship Grade

Major offences Final Grade F Minor Offence Lower one grade
for Final Grade
1. Termination of internship by host
company due to students fault.
Accepting more than 1 internship
offer OR failure to decline internship
offer officially OR last minute
rejection of internship offer.

2. Any act of academic misconduct will
subject a student to disciplinary action.
Academic misconduct includes but not
limited to:
a. Cheating
b. Plagiarism
c. False information and representation,
fabrication or alteration of information
d. Theft or damaged of intellectual
property

Failure to report at host company on
official reporting day without a valid
reason.
3. Non-submission of SIP Report within the
duration of assessment period will be
given an F grade for Student Industrial
Project (SIP)

Change of host company during the
course of internship program without
prior approval by CSIMAL

4. Conduct of Ethics



11

12. ASSESSMENT OF STUDENT INDUSTRIAL PROJECT

The students will be evaluated on following aspects:

12.1. Investigate theoretical knowledge in the industry.
12.2. Analyse complex engineering/technical projects or problems.
12.3. Evaluate and propose solutions for given complex project or problems.
12.4. Communicate effectively on complex engineering/technical activities

No. Item
Percentage (%)
Host Company
Supervisor
UTP Examiner
1. Log Book 20 -
2. Presentation 10 20
3. Industrial Project Report - 50
Total 30 70


13. LOGBOOK

The logbook contains weekly and detailed reports prepared by the students and endorsed
by the Host Company Supervisor (Appendix V: Section B and Section C). The students
should describe the tasks that they are undertaking, how these tasks contribute towards
achieving the Host Company's objectives, the problems and challenges they face, the
lessons learn from the experience, and provide any comments or recommendations they
wish to make. The logbook should also record any points discussed with the Host
Company Supervisor in relation to the industrialproject. Student must submit summary
of weekly scores of the logbook (in soft copy format) to UTP SV and CSIMAL in week
14. The hardbound copy is to be submitted to CSIMAL after completion of both SIT &
SIP ( on the first week of beginning semester).

14. STUDENT INDUSTRIAL PROJECT (SIP) PRESENTATION
Students are required to present an oral presentation describing the gist of their
industrial project, experience gained and any significant contribution that they have
given to the host company. The UTP and Host Company Supervisor will jointly
evaluate the oral presentation. The evaluation will be based on the following criteria in
the SIP-A Form(Appendix VII):
14.1. Visual and Non-Verbal Communication
14.2. Content
14.3. Clarity of presentation
14.4. Questions and Answers







12

15. STUDENT INDUSTRIAL PROJECT (SIP) REPORT

The purpose of the report is to record all the relevant activities that contribute towards
developing the students' cognitive and practical skills. Students will have the opportunity
to exercise their writing skills and to clearly communicate their ideas and experience. It
is compulsory for students to prepare and submit the Industrial Project report. Student
must submit the soft copy report to UTP SV and cc to CSIMALin week THIRTEEN
(13). The hardbound copy is to be submitted to CSIMAL after completion of both SIT &
SIP (on the first week of beginning semester). Marks will be deducted as follows for late
submission:

15.1. 20% will be deducted immediately upon late submission.
15.250% will be deducted a week after submission deadline.
15.3. 0 mark will be given after third week of submission deadline.
15.4.Non-submission will be given an F grade for Industrial Internship program.

15.5. STUDENT INDUSTRIAL PROJECT REPORT OUTLINE
The report consists of many parts arranged in a certain order. It is
recommended that the contents are in the following order:

15.5.1. Host Companys Verification Statement (Appendix XI)
15.5.2. Non-Confidentiality Statement (If any)
15.5.3. Endorsement by the Host Company Supervisor
15.5.4. Acknowledgements
15.5.5. Table of Contents
15.5.6. List of Figures
15.5.7. List of Tables
15.5.8. Industrial Project Report
15.5.8.1. Abstract & Introduction
15.5.8.1.1. Objectives
15.5.8.1.2. Scope of study
15.5.8.1.3. Problem statement
15.5.8.1.4. The relevancy of the project
15.5.8.2. Background and Literature Review
15.5.8.2.1. Feasibility of the Project within the Scope and
Time frame
15.5.8.2.2. Critical analysis literature
15.5.8.2.3. Citation and cross referencing
15.5.8.2.4. Relevancy and recentness of the literature


13

15.5.8.3. Methodology
15.5.8.3.1. Research Methodology
15.5.8.3.2. Key Milestone
15.5.8.3.3. Gantt Chart
15.5.8.3.4. Tools (eg. Equipment, hardware, etc) required

15.5.8.4. Results and Discussion
15.5.8.4.1. Findings
15.5.8.4.2. Data Gathering / Data Analysis
15.5.8.4.3. Experimentation/ Modelling/ Prototype/ Project
Deliverables

15.5.8.5. Conclusion and Recommendations
15.5.8.5.1. Impact
15.5.8.5.2. Relevancy to the Objectives
15.5.8.5.3. Suggested Future Work for Expansion and
Continuation

15.5.8.6. Safety training and value of the practical experience
15.5.8.6.1. Lesson Learnt and Experience gained
15.5.8.6.2. Leadership, team work and individual activities
15.5.8.6.3. Business values, ethics and management skills
15.5.8.6.4. Problems or challenges faced and solutions to
overcome them

15.5.9. References

15.5.10. Appendices














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16. GENERAL WRITING FORMAT

16.2.1. Language
The Industrial project report must be written in acceptable and formal
English.

16.2.2. Font and Spacing
All text should be 1.5 lines spacing between paragraphs (Times New
Roman regular font-style, size 12) written on white A4 paper on one side
of each sheet.

16.2.3. Length
The minimum length of the report, excluding appendices is 50 pages.

16.2.4. Pagination
All pages must be numbered in proper sequences from Introduction to the
end of the report including pages on figures, tables and appendices. All
front materials are numbered in small Roman Numerals (e.g. i, ii, iii). Page
numbers appear by themselves and are not to be enclosed in parenthesis,
hyphens or other decorative symbols. Page number must be positioned at
the bottom and centered.

16.2.5. Mathematical Equations
Mathematical equations must be spaced out; superscript and subscript must be
clearly shown and numbered.

16.2.6. Documenting Sources
Students are required to cite the sources from which ideas they are using.
Please refer The documentation system to be used is American
Psychological Association (APA).









15

25mm
25mm
16.2.6. Margin
The top, bottom and right margin are 25 mm except the left margin which is
40 mm. All paragraphs should start from the left margin.




















16.2.7. Number of Copies
Student must submit ONE (1) Logbook (comb bind with plastic cover), ONE
(1) hardcopy and ONE (1) soft copy (in CD) of the Student Industrial
Training and Project report to after completion of both SIT & SIP (on the first
week of the beginning semester).

16.2.8. Hard Bound Copy
The Industrial Project report must be properly bound with hard cover. The
hard cover color for each Programme is as per Table 3.

Table 3: Hard Cover Color

Department Color
Chemical Engineering Dark Green
Electrical Engineering Dark Brown
Mechanical Engineering Maroon
Civil Engineering Black
Petroleum Engineering/Geoscience Dark Red
Computer Information Science Dark Blue


25mm
40mm
m

16

16.2.9. Labels
The spine of the Industrial Project report should include students name and
ID number, the phrase Student Industrial Internship ProgrammeReportsand
duration of internship (month and year only).

16.2.10 Front Hard Cover Format
Format on front hard cover should include the phrase Student Industrial
Internship Programme Reports, duration of internship (month & year only),
Host Companys name SIT, Host Companys name SIP, students name, ID
number and programme.

16.2.11 SIT and SIP Content Page(Refer to Appendices XII)
Ensure that the report are divided into two parts: SIT and SIP.
16.2.11.1 The SIT cover page should include Student Industrial Training
Report duration of internship (month & year only), Host
Companys name, students name, ID number and programme.
16.2.11.2 The SIP cover page should include Student Industrial Project
Report duration of internship (month & year only), Host
Companys name, students name, ID number and programme.

17. STUDENTS FINAL GRADING
The Internship Sub-Committee which consists of Head of Student Industrial Internship
Programme (Chairman) and respective Department Internship Coordinators will verify
and certify the status of the SIP undertaken by the students. The final grades will be
given as per Table 4 below:
Table 4: Grading Scheme

Score Grade Point
85.0 - 100 A 4.0
80.0 84.9 A- 3.75
75.0 79.9 B+ 3.5
65.0 74.9 B 3.0
55.0 64.9 C+ 2.5
50.0 54.9 C 2.0
45.0 49.9 D+ 1.5
40.0 44.9 D 1.0
00.0 39.9 F 0.0

17

APPENDICES



Appendix I : List of Training Areas

Appendix II : Form SIIP-05:Change of Host Company

Appendix III : Health Insurance

Appendix IV : FORM SIIP-07: Requisition For Bosiet/NIOSH

Appendix V : Logbook (Section A, Section B, Section C)

Appendix VI : Summary of the Weekly Report Scores (Log Book) Form

Appendix VII : Form SIP-A : Oral Presentation Evaluation

Appendix VIII : Form SIP-B :Student Industrial Project Report

Appendix IX : Form SIP-C : Student Industrial Project Visit Report

Appendix X : General Plant Rules And Regulations

Appendix XI :Host Companys Verification Statement

Appendix XII : SIT and SIP Content Page

Appendix XIII :Student Industrial Project Process Flow











18






APPENDIX I

List Of Training Areas


19

LIST OF TRAINING AREAS

B. Eng. (Hons) Chemical Engineering
Research and Development
Health, Safety and Environment
Statistical Process Control
Process Design & Unit Operation
Process & Instrumentation Control
Plant Process/Maintenance
Process Analysis
Thermal System Design
Management & Administration
Production Planning
Computer Application

B. Eng. (Hons) Civil Engineering
Research and Development
Health, Safety and Environment
Transportation
Design & Construction of Infrastructures
Geotechnical Engineering
Structure Integrity
Waste Water Treatment & Operation
Toxic & Hazardous Waste Management
Environmental Impact Assessment
Hydrology
Project Management
Marine Pollution & Control
Computer Application

B. Eng. (Hons) Electrical & Electronics
Engineering
Research And Development
Health, Safety And Environment
Devices &Instrument Manufacturing
Repair & Maintenance Of Machine
Installation Of Devices/Equipment
Testing & Troubleshooting
Calibration & Interconnection Of
Instrument
Electronic & Control
Electromechanical Systems
Cathodic Protection
Power Generation
Electrical Distribution Equipment &
Systems
Management & Administration
Computer Application

B. Eng. (Hons) Petroleum Engineering
Research and Development
Health, Safety and Environment
Oil & Gas Exploration
Drilling & Well Construction
Production Operation & Maintenance
Well Completion
Field Abandonment
Project Management
Reservoir Engineering
Management & Administration
Computer Application




B. Tech. (Hons) Petroleum Geosciences
Research and Development
Health, Safety and Environment
Oil & Gas Exploration
Geophysical Exploration
Reservoir Geosciences
Basin studies
Seismic Imaging
Hydrocarbon Prediction & Assessment
Rock Physics
Geomechanics in Earth Science
Reservoir characterization

B. Eng. (Hons) Mechanical Engineering
Research and Development
Health, Safety and Environment
Design & Construction Drawing
Assembly & Fabrication Tasks
Thermal System Design
Structural Engineering
Condition Monitoring
Installation, Testing, Repair &
Maintenance of Machine/Devices
Quality Control/Assurance
Petroleum Production, Transportation and
Processing
Management & Administration
Production Planning
Computer Application

B. Tech. (Hons) Business Information
System
a. Database Development
b. Web & E-Commerce
c. Information Systems Analysis
d. Knowledge Management
e. Investment & Portfolio Management
f. Information System Administration &
Maintenance
g. Business Analysis
h. Corporate Management
i. Business & Cyber Law

B. Tech. (Hons) Information &
Communication Technology
j. ICT Solution Development
k. Web Development
l. Systems Analysis& Design
m. Network Management
n. Software Development & Maintenance
o. System Security & Management
p. Video Production & Media Streaming
q. Database Management
r. Strategic Management
s. Multimedia & Virtual Reality

20





APPENDIX II

FORM SIIP-05

Change of Host Company

21


Part A : TO BE COMPLETED BY STUDENT
Current Host
Company



New Host Company
If yes please state HC name &
enclose offer letter:
Yes / No.
Reason/s
Recommendation
by UTP Supervisor

Signature
Signature & Official
Stamp

Date Date
Part B : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE FROM HOST
COMPANY
Request
approve/ Not
approve
(please justify)

Name


Signature&
Stamp
Date
Part B : TO BE COMPLETED BY CSIMAL
Request
approve/ Not
approve



Name

Signature &
stamp

Date

Note : -
1. Request shall be made after the first visit.
2. The form must be completed and approved 2 weeks before transfer of internship placement
3.Please return the form to 605-3688386



REQUISITION TO CHANGE HOST COMPANY
Students Name: __________________________ Students ID no: _________________

Programme: _____________________ _______ Period of Training: ________________



SIIP-05

22







APPENDIX III

Health Insurance











23


LOCAL STUDENTS INSURANCE SCHEDULE OF BENEFITS.

GROUP FAMILY TAKAFUL (TKG 1151) RM 14.00/student
GROUP HOSPITALIZATION AND SURGERY TAKAFUL (TKH 0398)
RM 22.00/student


SCOPE OF COVERAGE

BENEFIT

Hospitalization
(room and board)
*As charged of overall annual limit
- Ward 1
st
class of government hospitals only
Miscellaneous
(maximum per disability)
*As charged of overall annual limit
ICU /
Daily Cash Allowance
*As charged of overall annual limit
RM 20/day max 30 days
Surgical Fees
(maximum per disability)
*As charged of overall annual limit
Outpatient Accidental Treatment
(maximum per injury)
*As charged of overall annual limit
Hospital Cash Benefit RM 20/day max 120 days


NOTE:
*as charged of overall annual limit is every student is subject to max. claim yearly RM
5,000.00
* this policy is subject to the terms and conditions governed by Etiqa Takaful and
Insurance
* the policy is inclusive the offshore activities.



SCOPE OF COVERAGE

BENEFIT

Natural Death RM 10,000.00
Accidental Death RM 20,000.00
Permanent Total Disability RM 10,000.00
Permanent Total Disability due to
Accident
RM 20,000.00
Funeral Expenses RM 1,000.00
Hospital Benefit due to Accident RM 30/day max 25 days

24






APPENDIX IV

FORM SIIP-07

Requisition For BOSIET/NIOSH












25











Details of Training
Date: Venue:
Details of Medical Check-up
Date: Clinic:
Part A : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE


JUSTIFICATION
(please attach training
schedule)






STUDENTS
SIGNATURE:

HOST COMPANY SUPERVISOR
SIGNATURE & STAMP:

NAME &
IC NUMBER:

NAME:
DATE: DATE:
Part B : APPROVAL BY CSIMAL
APPROVE:
(please justify)



NOT APPROVE :
(please justify)




SIGNATURE & STAMP:

NAME :

DATE:
Note : -
1. Request shall be made upon recommendation from host company supervisor.
2. This form must be completed and approved 2 weeks before training.
3. Please return the completed form to CSIMAL (email izmafaimal.manaf@petronas.com.my orroslina_nordinali@petronas.com.my
fax: 605-36883860

Students Name: ____________________________________ Students ID no: _______

Programme: _____

Place of Training : ______________________ Period of Training: ________________
REQUISITION FOR BOSIET/NIOSH TRAINING
FORM SIIP-07

26




REQUISITION FOR BOSIET TRAINING: PROCESS FLOW















Responsibility
/ Action

Document Process
Students
Internship
Coordinators
&CSIMAL
CSIMAL
SIIP-03
SIIP-03
START
Application
&Recommendation
from HC SV

Letter of
Undertaking to
HC


Approval by
CSIMAL
Letter of
Undertaking
Medical Check
up& Training
Host Company
Host Company
Payment by HC
to clinic &
training provider


Payment to HC
Invoice
CSIMAL

Issue invoice to
CSIMAL
Student
Medical
Report &
certificate
END
YES
NO

27






APPENDIX V

LOGBOOK

SECTION A : SIP TRAINING SCHEDULE
SECTION B : SIP WEEKLY REPORT
SECTION C : DETAILED REPORT


28

SECTION A : SIPTRAINING SCHEDULE






Department
Training
activities
Week No/ Date
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28






(please return this form to CSIMAL within three weeks after students registration) (Make copies if necessary )


Host Company Supervisor Signature &stamp:


Name:


Designation:

Date:

Students Name: __________________________ Student no: _______ Programme: _____

Place of Training : _________________________ Period of Training: ______________________________________

29


SECTION B: SIP WEEKLY REPORT

LOGBOOK WEEK NO. 1-2


WEEK NO DATE
BRIEF DESCRIPTION OF DAILY ACTIVITIES














Logbook Weekly Evaluation by HOST COMPANY SUPERVISOR
Instruction to Host Company Supervisor:
Please refer to the students detailed report for that particular week before assessing his/her performance.
Please mark in the appropriate box based on the following score :
[1] Unsatisfactory [2] Below Average [3] Average [4] Good [5] Excellent

Students
Score
1 2 3 4 5

Initiative

1 Incomplete work 2
3 Completes required work as
requested.
4
5 Completes required work,
identifies and pursues
opportunities to expand
knowledge, skills, and
abilities.
Independence
Too dependent on
others.

Independent in pursuing
knowledge

Very independent and
pursues substantial,
additional knowledge.
Reflection

Minimum review
prior learning

Occasionally review prior learning
(past experiences inside and outside of
the work environment).
o
o Always reviews prior
learning (past experiences
inside and outside of the
work environment) and
indicating broader
perspective.
Curiosity

Minimum curiosity
Explores a topic in depth


Explores a topic in depth
yielding a rich awareness

Total Score : ______ / 20
Comments :
Host Company Supervisors Signature & stamp:

Name:
Designation:
Host Companys name:

Date:
(Make copies if necessary )





30

SECTION C : DETAIL REPORT


DETAIL REPORT WEEK NO. 1



Objective(s) of the activities :



Contents :

































Verified by (Host Company Supervisor)

Initial & stamp :

(Make copies if necessary)

31






APPENDIX VI

Summary Of The Weekly
Report Scores (Log Book)
Form


32



SUMMARY OF THE WEEKLY REPORT SCORES (LOG BOOK) FORM








WEEK SCORE
1-2
3-4
5 - 6
7 - 8
9 10
11 - 12
13 - 14
TOTAL SCORE

KINDLY SUBMIT THIS FORM WITH SCORES (*to the completed weeks) TO UTP
SUPERVISOR DURING THE INDUSTRIAL PROJECT TRAINING ORAL
PRESENTATION.


Host Company Supervisors Signature & stamp:

Name:
Designation:
Host Companys name:
Date:
*Note :Summary of the Weekly Report Scores Form to be submitted toUTP SV and cc to CSIMAL by week 14 .







Students Name: ________________________ Student no: _______

Programme: _____

Place of Training : _______________________ Period of Training: ___________

33







APPENDIX VII

FORM SIP-A

Oral Presentation Evaluation

34

ORAL PRESENTATION EVALUATION
(To be completed by HC and UTPSupervisor)




Comments : Please justify your reasons for assigning the overall grade in the highest (5) or lowest (1) category


HC/UTP SupervisorSignature& stamp Name Date
CATEGORY

Criteria for Judging Quality

P l e a s e t i c k o r c i r c l e t h e a p p r o p r i a t e g r a d e f o r e a c h c a t e g o r y
G
r
a
d
e

A
w
a
r
d
e
d

M
u
l
t
i
p
l
i
c
a
t
i
o
n

F
a
c
t
o
r

T
o
t
a
l

M
a
r
k
s

(
%
)

5
[Excellent]
4
[Good]
3
[Average]
2
[Below Average]
1
[Unsatisfactory]
Visual
(Non-Verbal
Communication)
(10 %)
Appearance; Facial expression;
Confidence
Gestures; Eye contact

Excellent eye contact, very
confident throughout the
presentation and well
groomed
Good eye contact, confident
with the speech throughout
the presentation and
pleasantly groomed
Some eye contact, fairly
confident throughout the
presentation and adequately
groomed
Little eye contact, lack
confidence with the speech
throughout the presentation
and fairly groomed
No eye contact, no confidence
with the speech throughout
the presentation and poorly
groomed
2

Content
(40%)


Clear and concise background,
objectives, continuity of content
The background and
objectives are well prepared
and extremely organized
The background and
objectives are well prepared
and well organized
The background and
objectives are implied and
organized fairly well
Unclear background and
objectives but showed some
organization
Failed to explain the
background or objectives and
unorganized
2
Analysis and Evaluationof which is at
the forefront of the professional
discipline and based on engineering
fundamentals
In depth analysis and
evaluation of industrial based
problems on various possible
solution
Good analysis and evaluation
of industrial based problems
on various possible solution
Superficial analysis and
evaluation of industrial based
problems on various possible
solution
Minimal analysis and
evaluation of industrial based
problems on various possible
solution
Poor analysis and evaluation
of industrial based problems
on various possible solution
4
Conclusions and recommendations
Adequacy of key ideas pertinent to
objectives
Acceptable recommendations
Conclusion effectively
summarizes the presentation
with extensive
recommendations
Conclusion adequately
summarizes the presentation
with reasonable
recommendations
Conclusion mostly summarizes
the presentation with
acceptable recommendations
Conclusion minimally
summarizes the presentation
with the least
recommendations
Conclusion are either absent
or fails to summarize the
presentation with no
recommendations
2
Clarity of
presentation
(20%)

Fluency and choice of words
Tone of voice (monotonous,
intonation)
Articulation is well, uses
appropriate word choice and
speaks with great enthusiasm
Articulation is good, uses
appropriate word choice and
speaks with high enthusiasm
Articulation is moderate, uses
appropriate word choices and
speaks with enthusiasm
Articulation is fair, uses
inappropriate word choice and
speaks with lack enthusiasm
Articulation is poor, uses
inappropriate word choices
and speaks with no
enthusiasm
2
Pace and continuity
Use of aids
Rate of speech is appropriate
and uses impressive selection
of audio and/or visual aids
Rate of speech is good and
uses suitable selection of
audio and/or visual aids
Rate of speech is fairly
appropriate and uses some
selection of audio and/or
visual aids
Rate of speech is
inappropriate and uses
minimum selection of audio
and/or visual aids
Rate of speech is
inappropriate and uses the
least audio and/or visual aids
2

Questions and
Answers (30%)
Ability to listen, attitude towards
person asking the question
(defensive, respect)
Fully understand the questions
given and respect the
evaluators
Understand the questions
given and respect the
evaluators
Fairly understand the
questions given and respect
the evaluators
Fairly understand the
questions given and defensive
towards the evaluators
Unable to understand the
questions given and disrespect
towards the evaluators
2
Technical and factual accuracy; Grasp
of subject
Creativity and ability to handle
question use of example
Impressive understanding of
the subject matter and
answered all questions fluently
and confidently
Well understanding of the
subject matter and answered
all questions fluently and
confidently
Average understanding of the
subject matter and answered
most questions fairly confident
Fairly understanding of the
subject matter and answered
some questions unconfidently
Poor understanding of the
subject matter and unable to
answer some questions and
unprepared.
4
TOTAL SCORE
/100
FORM SIP-A
Students Name: Student ID: Programme:

Place of Training: _______________________ Period of Training: ___________

35








APPENDIX VIII

FORM SIP-B

Student Industrial Project Report
(HC SV & UTP SVs Copy)

36


STUDENT INDUSTRIAL PROJECT REPORT EVALUATION

Instruction:To be completed by UTP Supervisor. Please make copies if necessary.





CATEGORY Criteria for Judging Quality
Pl eas e t i c k or c i r c l e t he appr opr i at e gr ade f or e ac h c at e gor y
G
r
a
d
e

A
w
a
r
d
e
d

M
u
l
t
i
p
l
i
c
a
t
i
o
n

F
a
c
t
o
r

T
o
t
a
l

M
a
r
k
s

(
%
)

5
[Excellent]
4
[Good]
3
[Average]
2
[Below Average]
1
[Unsatisfactory]

Abstract and
Introduction (10)
(CO1)
Objective(s)
Scope of Study
Problem Statement
o Problem Identification
o Significance of the Project
The Relevancy of the Project
Very clear and detailed
objective(s), scope of study,
problem statement which
relates to the project
Clear and detailed objective(s),
scope of study, problem
statement which relates to the
project
Moderately clear and detailed
objective(s), scope of study,
problem statement which
relates to the project
Fairly and not detailed
objective(s), scope of study,
problem statement which
relates to the project
Failed to provide suitable
objective(s), scope of study,
problem statement which
relates to the project
2

Background and
Literature review
(20)
(CO2)
Feasibility of the Project within the Scope
and Time frame
Critical analysis literature
Citation and cross referencing
Relevancy and recentness of the literature
In depth and up to date critical
analysis of literature review.
Made precise citation and cross
referencing according to the
format
Up-to-date critical analysis of
literature review.Madeproper
citation and cross referencing
according to the format.
Superficial analysis of literature
review.Madesome citation and
cross referencing.
Minimal analysis of literature
review.Madea few citations and
cross referencing.
Poor analysis of literature
review. Hardly made noticeable
citation and cross referencing.
4
Methodology (20)
(CO2)
Key Milestone
Gantt Chart
Tools (eg. Equipment, hardware, etc)
required
Has scheduled project activities
that are highly achievable with
appropriate methods and high
relevancy to the objectives
Has scheduled project activities
that are achievable with
appropriate methods and
relevant to the objectives
Has scheduled project activities
that are moderately achievable
with appropriate methods and
average relevancy to the
objectives
Has scheduled project activities
that are fairly achievable with
appropriate methods and low
relevancy to the objectives
Has scheduled project activities
that are unachievable with
inappropriate methods and low
relevancy to the objectives
4
Result and
Discussion (40)
(CO3)
Findings
Data Gathering / Data Analysis

Results are critically analyzed,
thoroughly discussed and
extremely relevant to findings
and study objectives.
Results are analyzed, discussed
and relevant to findings and
study objectives.
Results are moderately
analyzed, discussed and
relevant to findings and study
objectives.
Results are fairly analyzed,
discussed and relevant to
findings and study objectives.
Results are poorly analyzed,
discussed and relevant to
findings and study objectives.
4
Experimentation/ Modelling/ Prototype/
project Deliverables
Experimentation done with
accurate data modelling.
Experimentation done with
substantial data modelling.
Experimentation done with
sufficient data modelling.
Experimentation done with
insufficient data modelling.
Experimentation done with few
or no data modelling.
4
Conclusion and
Recommendations
(10)
(CO3)
Impact
Relevancy to the Objectives
Suggested Future Work for Expansion and
Continuation
Conclusion effectively reflects
the objectives and present
highly credible project to the
company. Provide highly
relevant recommendations
Conclusion reflects the
objectives and present credible
project to the company.
Provide relevant
recommendations
Conclusion moderately reflects
the objectives and present
reasonably credible project to
the company. Provide relevant
recommendations
Conclusion fairly reflects the
objectives and present less
credible project to the
company. Provide somewhat
relevant recommendations
Conclusion poorly reflects the
objectives and present project
that is not credible to the
company. Provide weak
recommendations
2
TOTAL SCORE /100

Comments : Please justify your reasons for assigning the overall grade in the highest (A) or lowest (F) category


UTPSupervisorSignature& stamp Name Date
Students Name: Student ID: Programme:

Place of Training: _______________________ Period of Training: ___________

FORM SIP-B

37









APPENDIX IX

FORM SIP C UTP

Student Industrial Project
Visit Report










38


STUDENT INDUSTRIAL PROJECT VISIT REPORT
Pl eas e t i c k or c i r c l e t he appr o pr i at e s c o r e

[5] Excellent

[4] Good

[3] Average

[2] Below Average

[1] Unsatisfactory




Placement Survey Form (To obtain information on placement opportunity for September 2013 or following semester)
Placement for foreign interns Yes No

Preferred mode of internship application Through CSIMAL Direct application by student
Employers Feedback on UTP Student Industrial Internship Program
5 4 3 2 1
Comment (If any) :
Future employment of UTP student at your company? YES / NO
UTP SUPERVISOR FEEDBACK 5 4 3 2 1
1. Appropriateness of training plans and schedule

2. Suitability of Host Company to provide industrial training and project
supervision


3. Safety culture with organization
COURSE LEARNING OUTCOME 5 4 3 2 1
1. Demonstrate skills in communication, management and teamwork (P4)

2. Adopt ethic, professionalism and HSE practices in work culture (A3)
3. Demonstrate continuous building of skills and knowledge throughout
the training (P4)


4. Appreciation of sustainability issues in industry (C3)
N
O
.

O
F

I
N
T
E
R
N
S

R
E
Q
U
I
R
E
D

I
N
T
A
K
E

PREFERRED PROGRAM
Chemical
Engineerin
g
Mechanica
l
Engineerin
g
Electrical
&
Electronics
Engineerin
g
Civil
Engineerin
g
Petroleum
Engineerin
g
Petroleum
Geoscienc
es

Information &
Communicatio
n Technology
Business Information
System







FORM SIP-C-UTP

39











APPENDIX X

General Plant Rules and Regulations
















40





GENERAL PLANT RULES AND REGULATIONS FOR STUDENTS

INTRODUCTION

These rules and regulations form part of the conditions of studentsinternship. Students should
read them carefully and make sure they understand them.

9 Any student who contravenes the Plant Rules will be reported immediately by his
immediate Supervisor to the respective Manager or other Authorized Executive.

10 Where a serious offence is alleged, the student may be suspended from internship without
allowance pending investigation. Where the offence is found to be not proven, the student
will be reinstated and the period of suspension will be counted with the allowance
(wherever applicable).

11 The Human Resource (HR) Training Executive together with the Industrial Relation
Executive will investigate the circumstances of the offence and relevant witnesses will be
called up to give evidence. The student concerned will have the right to give his/her
version of the incident.

12 Where the HR Training Executive, in conjunction with the Industrial Relation Executive
confers that the offence is proven,disciplinary action will be taken as follows, either :

a) Verbal warning
Written warning
Suspension without allowance
Dismissal with or without notice

13 On a case to case basis, the gravity of the offence and the previous record of the students
will determine the measure of the disciplinary action to be taken but as a guide for
student, the offences liable for immediate dismissal with or without notice are pointed out
in the text. However, it is not possible to cover all circumstances but there will be other
serious offences which similarly may lead to immediate dismissal with or without notice.
Such dismissal will not in any way prejudice the possibility of subsequent legal
proceedings.

14 Apart from disciplinary offence, inefficiency and negligence will lead to a verbal warning,
written warning or dismissal depending on the seriousness of the offence and the record
of the student.

15 The management reserves the right to amend the existing rules or introduce new rules to
meet the changing circumstances.



41


GENERAL RULES AND REGULATIONS

RULE 1: GENERAL CONDUCT ON PLANT PREMISES

YOU MUST NOT :-

Smoke in any place where signs prohibits you from doing so.
Sleep whilst on training/duty.
Commit any immoral act on the premises.
Commit any criminal offence.
Fight with or strike any other employee.
Adopt an insubordinate attitude to any Supervisor or Executive.
Fail to obey any order given by the trainer or any Authorized Executive.
Incite or aid another student to commit any of the above offences.

PENALTY - If you commit any of the above offences, you are liable to dismissal with or without
notice.


RULE 2: HOUR OF TRAINING WORK

Training/working hours will be in accordance to the times of office hours/shift duty as
determined by the OPU/subsidiary from time to time for specified jobs.

YOU MUST:-

Observe the office working hours which specified for your training.
Work shift as required.
Be ready to start training/work at your appointed place and time in your work dress.
Be prepared to work overtime when the job requires it.
Report immediately to your Line Trainer/Supervisor if you are late for work.

YOU MUST NOT:-

(i) Arrive late for training/work.
(ii) Stop training/work before the normal finishing time.
(iii) Leave your assigned training/work until relieved where you are undergoing continuous
or semi-continuous shift.

PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or
without notice.









42


RULE 3: TIME RECORDING

YOU MUST:-

(i) Clock IN at the beginning and OUT at the end of each training day or shift.
(ii) Report immediately to your Line Trainer/Supervisor if you accidentally clock the wrong
card or if you find that someone has clocked yours.

YOU MUST NOT:-

Clock other persons card.
Allow anybody else to clock your card.
Make any entry on or deletion in your or any others students time card.
Tamper with the time clocks in any way.

PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or
without notice.


RULE 4: ENTERING AND LEAVING THE PLANT AND SECURITY CHECK

YOU MUST:-

Only enter or leave the Office or Plant through an authorized gate.
Produce your entry pass when required to do so to anyone appointed by the
Management.
Accept the right of the Security Guards to search you when entering or leaving the Plant
or during working hours in the presence of a responsible person authorized by the
OPU/subsidiary.
Be only in the specified places as indicated in your security pass card.
Accept the right of access of an authorized official of the OPU/subsidiary to inspect any
locker provided.

YOU MUST NOT:-

Leave the plant other than at the normal stopping time without a leave slip or
permission from your trainer/supervisor or a Medical card from Medical Officer
authorizing the Security to pass you out.
Take any material out of the Plant unless you have an official note giving you permission
to do so.
Bring any vehicle, bag, basket, tin, parcel or other container into the premises, if
deemed against the OPUs/subsidiarys rules and regulations.

PENALTY - You are liable to immediate dismissal with or without notice if you commit an
offence.





43



RULE 5: LEAVE, ABSENCE AND HOLIDAYS

YOU MUST:-

(i) Observe the gazetted holidays of the OPU/subsidiary or host company.

YOU MUST NOT:-

(i) Take any leave. However, in the case of emergency, obtain prior permission from your
Line Trainer/Supervisor and if this is not possible you must telephone your Line
Trainer/Supervisor immediately to give your reason.

PENALTY - If you are absent without prior permission or valid reason or proof, you are liable to
immediate dismissal with or without notice.


RULE 6: MEDICAL LEAVE

YOU MUST:-

Inform you the Line Trainer/Supervisor immediately if you are sick and unable to work.
Inform the Line Trainer/Supervisor before 5.00 p.m. if you are on night shift and cannot
attend.
Notify the Line Trainer/Supervisor 24 hours before returning to training/work if you are
on shift.
Report immediately to your Line Trainer/Supervisor on returning to training/work after
absence by reason of sickness or other cause.
A certificate must be obtained from any registered medical practitioner to cover the
period of sickness. The certificate has to be submitted to the Head of Training through
your Line Trainer/Supervisor.

PENALTY - If you are absent without leave, you are liable to immediate dismissal.


RULE 7: PANTRY AND AMENITIES

YOU MUST:-

Take your meals only during the recognised meal breaks and in the OPUs/subsidiarys
premises either in the canteen, pantry or mess rooms provided, unless otherwise
authorised.
Take care of the pantry or mess room furniture and facilities and dispose of rubbish in
the trays or bins provided.

YOU MUST NOT:-



44


i. Eat your meals in any part of the Plant premises other than the canteen, pantry or mess
room or otherwise without prior permission of the management.
ii. Leave your training/job to take a meal where you are in charge of a continuous or semi-
continuous process without the permission of your Supervisor.

PENALTY - If you commit any of the above offences, you are liable to suspension without
allowance.


RULE 8: USE OF PLANT AND EQUIPMENT

YOU MUST:-

Use or operate any OPUs/subsidiarys property, buildings, fittings, plant, goods,
machinery, tools, stores, materials in any stage of their use or manufacture unless it is in
the course of your training/duty.
Do private work either for yourself or other people on the OPUs/subsidiarys premises.

PENALTY - If you cause deliberate damage to the OPUs/subsidiarys property or guilty of a
gross negligence resulting in damage to the OPUs/subsidiarys property or financial loss, you
are liable to immediate dismissal with or without notice.














45







APPENDIX XI

Host Companys Verification
Statement



46



VERIFICATON STATEMENT



I hereby verify that this report was written by
___________________________________
(Students Name)
and all information regarding this company and the projects involved are NOT
confidential.


















Host Company Supervisors Signature &
Stamp


Name:
Designation:
Host Companys:
Date:


47











APPENDIX XIII

SIT AND SIP CONTENT PAGE




48






49










APPENDIX XII

Student Industrial Project Process
Flow




50


Stage Action Document Process Flow Timeline
Result
SIP Report
(softcopy)
I
B
B
/
I
C
B

3
0
4
7

-
S
I
P
IBB/ICB3047 Assessment visit &
Oral Presentation
Assessment & Marks Submission
Verification of IBB/ICB3047
assessment
Start of IBB/ICB 3047- Student
Industrial Project
Submission of Student Industrial Project
(SIP) Report to UTP SV
Submission of Summary of the Logbook
Weekly Report to CSIMAL (week 1 to 14)
Fail
Pass
Week 13
Week 12 -
14
Week 14
Students
Students
HC SV
UTP SV
CSIMAL
Coordinator
UTP SV
UEC
endorsement
and Senate
approval
Evaluate SIP Report
UTP SV
Week 14
onwards
(within 4
week)
Week 13-
14
Students
CSIMAL
Form SIP-A
Weekly
logbook
score form
softcopy)
PROCESS FLOW OF STUDENT INDUSTRIAL PROJECT (SIP)
FormSIP-B)
Form SIT-A,
SIT-B, SIT-C
REU, UEC &
Senate
REU
Project Title Confirmation
P
o
s
t


S
I
P
P
r
e

S
I
P
List of
Project Title
(softcopy)
CSIMAL 2 Weeks
before SIP