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Project Review Meeting Sheet

Project Review Meeting Sheet

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Published by: pwincezz_x on Nov 30, 2009
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GCE EDEXCEL Applied ICT – Unit 8 Project Management
Project Review Meeting Sheet
Remember YOU are the Project Manager for this project. You are also the Analystand the Developer of the software and are fully responsible for conducting allactivities and completing the associated deliverable for these roles.By now you will have had several meetings with you client to update them on theprogress and get feedback into your work so far. The Senior Managers at yoursoftware company have asked you to update them with the progress so far. Usethis document to prepare for your meeting as you will be presenting each of thepoints to them. Your Project Name: New Club LaunchProject Manager Name: _________________________________ Client Name: __________________________________________ Areas you need to prepare for:
Document to record feedback from the Senior Managers during the reviewmeeting
Show updated plan and progress of the project.
Show up to date project log.
Show minutes of Design meeting and list of actions required to take fromclient’s feedback.
Show folder of all communication between you, your client and otherstakeholders
Show the folder structure of your project organisation
Draft minutes document to record feedback 
Before you conduct your review meeting you must create a document that youwill use to record the feedback given to you from your Senior Managers. Createa WORD document called – ‘draft minutes.docx’. You must act on all thefeedback you are given. You can also use the draft minutes to write up the formal minutes for this reviewmeeting. The document must contain the date you hold your meeting. Do thisnow.Cut and paste the document name here: _________________________________ 
Show updated Microsoft Project Plan(s)
 You need to make a
of your last MS Project Plan and update the copy toshow what tasks have been completed. You will need to include in the file nameand header the
you made this copy.Cut and paste the document name here: __________________________________ For each task update the
Percentage Completed 
via the task informationwindow. Look at the help if you don’t know how to do this.Make a list of each task that is behind schedule (i.e. late). For each of these taskslist what will you do to catch up? Take your evidence from the plan(s) and log and complete this table:
Description of the task behindscheduleWhat action are you going to takenow to bring the task back onschedule?
 You must also tell the Senior Managers in your meeting what tasks in yourproject plan have been added or changed and the reason why. Take your evidence from the plan(s) and log and complete this table:
Description of task added orchangedWhy have you added or changedthis task?Show the Project log
Display your project log. There must be an entry for every time you have workedon your project. For each entry you must say what you did and any problemsyou had to solve.If there is a deliverable for any entry (e.g. a Document or a new version of theplan) you must include the name and a working link to it. Use the Log to recordcommunication with your client and the other stakeholders– giving theevidence…. See below
Show the communication between you and all the stakeholders
Ensure all communication between stakeholders is shown. Refer to yourstakeholders list to check all are included. Any emails you have sent / received toyour client and other stakeholders must be an actual screen print clearlyshowing the data and time.Summarise all communication so far between you and the stakeholders as in thistable:
Stakeholdername(position)What has been discussed
E.g. John Brown (Client)Have updated the last two copies of the projectplan and emailed. Sent copies of the designdocument before the meeting. Telephoned todiscuss the images required for the productsscreen.
Link to copy of emailLink to notes on the phone conversationShow the Minutes of the Design meeting
Show your Agenda and the Minutes of the meeting you had with you Client. You should have a list of actions from this meeting. These actions will be a list of changes to make to your Flash product.If you do not already have a document showing the changes you must make tothe Flash product as a result of feedback from your client then complete thistable:
Points made by your clientThe action you must take now
E.g. The overall colour scheme doesnot represent the business correctly.I will contact their marketingdepartment to get the colour schemethat represents the company brand. Iwill then modify the Flash product sothat these colours are used.
Project Folder structure and content
 You must show the Senior Managers your project folder structure and contents toensure that all documents are created and maintained correctly. An examplemay look like this:

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