Reports: 1.what Is Report and The Purpose of Reports in Real Time ?

Reports
We Never Compromise in Quality. Would You ?

______________________________________________________________________
__
1.What is Report and the Purpose of Reports in real time ?
Report is displaying the application data in the required format. Technically speaking, a
report is an executable program with three stage function:
DATAINPUT (Selection Screen)

DATA PROCESSING (SELECT Statements)
DATAOUTPUT. (Write, Skip, Uline, Vline etc to Output the Data).
Diagram: SAP Institutes
Output Ratings
Selection Screen Database
O -----------
(Input) Retrieval Logic
1 E001 eMAX
2 I001 iMAX
3 R001 Reliance
4 E002 Epic
5 V001 Version IT
Database
Purpose : It helps to analyze the current situation and also for decision making.
I.e to Decide the right Institute using the above Report.
Real time Report Scenarios :

i.e. to stop the Purchases from the Specific Vendors, the Purchasing Department need a
report for Vendor Evaluation and to terminate the employees from the
Organization ,the HR Department need one report with Employee Performance etc.
2.How to Skip <N> Lines on the Selection Screen ?

SELECTION-SCREEN SKIP <N>.
Page 1 of 98 Prepared By : Ganapati
Adimulam
eMAX Technologies,AmeerPet,Hyderabad
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
3.The Role of Dynamic Internal Table SCREEN in Screen MODIFY . And How to
Modify the Screen/Selection Screen ?
The Purpose of Moifying the Screen is that certain field on the screen
• Appear only in certain conditions.

• Are in Change/Display mode according to user inputs.
• Becomes mandatory subject to specific inputs.
• Changes it’s format depending upon certain conditions.
Note:Every time the screen is displayed, it considers the attributes from The
Dynamic Internal table SCREEN and Display it. So that to modify the Selection
/Normal Screen it is enough to MODIFY the internal table SCREEN accordingly.
Note:The Processing Logic to MODIFY the SCREEN table Should be

Executed Under Event AT SELECTION-SCREEN OUTPUT for Selection Screen.
PROCESS BEFORE OUTOUT for Normal Screen.
Modify the Screen
At the runtime, attributes for each screen field is stored in a system defined internal
table with header line called as SCREEN TABLE. It contains name of field and its
attributes. This table can be modified during the runtime.
Screen table has following fields.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
FIELD NAME LENGTH DESCRIPTION
_____________ __________ ______________________
NAME 30 Name of screen field

GROUP1 3 Field belongs to field group1
GROUP2 3 Field-grp-2
GROUP3 3 Field -grp-3
GROUP4 3 Field -grp-4
ACTIVATE 1 Field is visible &
ready for Input
REQUIRED 1 Field input is mandatory
INPUT 1 Field ready for input
OUTPUT 1 Field for display only
INTENSIFIED 1 Field is highlighted
INVISIBLE 1 Field is suppressed
LENGTH 1 output length is reduced
DISPLAY 3D 1 Displayed with 3D frame
VALUE_HELP 1 Displayed with value help
Note : Go through the Example Program for better understand
REPORT ZDEMO_MODIFY_SCREEN .
SELECTION-SCREEN BEGIN OF BLOCK B1 WITH FRAME TITLE TEXT-001.

"Source Of the File
PARAMETER : P_PRE(100) TYPE C ,
P_APP(100) TYPE C.
SELECTION-SCREEN END OF BLOCK B1.
SELECTION-SCREEN BEGIN OF BLOCK B2 WITH FRAME TITLE TEXT-002.

"Source Of the File
PARAMETER : R_PRE RADIOBUTTON GROUP G1 DEFAULT 'X' USER-
COMMAND COM1,
R_APP RADIOBUTTON GROUP G1.
SELECTION-SCREEN END OF BLOCK B2.
AT SELECTION-SCREEN OUTPUT.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
LOOP AT SCREEN.
IF R_PRE = 'X' AND
SCREEN-NAME = 'P_APP'.
SCREEN-INPUT = 0.
MODIFY SCREEN.
ELSEIF R_APP = 'X' AND
SCREEN-NAME = 'P_PRE'.
SCREEN-INPUT = 0.
MODIFY SCREEN.
ENDIF.
ENDLOOP.
OutPut :
Input is enabled Only for the

Presentation Server for the
Select the Application Server Radiobutton and Notice the Result.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Input is enabled Only for the

Application Server for the
4.How to Place the PUSH Buttons(Function Keys) On Application Tool Bar of the
Selection Screen ?
Note : Go through the Below Program to Understand it in Detail.
TABLES sscrfields.
data : it_t001 like table of t001.

data v_bukrs type bukrs value 'BUKRS'.
SELECTION-SCREEN BEGIN OF block B0 WITH frame title text-000.
PARAMETERS: p_kunnr TYPE kunnr,
p_ktokd TYPE ktokd.
SELECTION-SCREEN end OF block B0.
SELECTION-SCREEN BEGIN OF block B1 WITH frame title text-001.

PARAMETERS: p_lifnr TYPE lifnr,
p_ktokk TYPE ktokk.
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
SELECTION-SCREEN end OF block B1.
SELECTION-SCREEN: FUNCTION KEY 1,

FUNCTION KEY 2.
SELECTION-SCREEN BEGIN OF SCREEN 500 .

PARAMETER : NAME1 AS CHECKBOX,
ORT01 AS CHECKBOX,
LAND1 AS CHECKBOX.
SELECTION-SCREEN END OF SCREEN 500.
SELECTION-SCREEN BEGIN OF SCREEN 5000 .

PARAMETER : NAME AS CHECKBOX,
p_sortl AS CHECKBOX,
p_ort01 AS CHECKBOX,
p_ort02 AS CHECKBOX,
p_regio AS CHECKBOX.
SELECTION-SCREEN END OF SCREEN 5000.
INITIALIZATION.
sscrfields-functxt_01 = 'Customer Data'.
sscrfields-functxt_02 = 'Vendor Data'.
AT SELECTION-SCREEN.
CASE sscrfields-ucomm.
WHEN'FC01'.
CALL SELECTION-SCREEN 500 STARTING AT 10 10.
WHEN 'FC02'.
CALL SELECTION-SCREEN 5000 STARTING AT 10 10.
ENDCASE.
Output :
Notice the Pushbuttons On the Application Toolbar and Select the Customer
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Similarly Select the Vendor

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
5.How to Place the PUSH buttons(Function Keys) On Selection Screen?
By using SELECTION-SCREEN PUSHBUTTON <(pos)(len)>

<pushbutton name> USER-COMMAND <UCOM>.
6.Can We Place More than One Selection Screen Element in One Line , If Yes ,
How ?
YES.
SELECTION-SCREEN BEGIN OF LINE.

{List Of PARAMETERs to be Included}
SELECTION-SCREEN END OF LINE.
NOTE:When we group more than One Selection Screen element in the same line, the
selection texts/Default Names are disappeared and so the same can be done through
SELECTION-SCREEN 10(20) COMMENT <TEXT-0005>.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
7.How to Validate the Selection Screen , and How important it is to

Validate the Selection Screen ?
Note:Before we Leave the Input Screen , the input should be validated

Either to retrieve the Data from the Database or to update the database tables as the
input data should be always VALID.
We Can Say , the Input is Valid Only when the corresponding Master Data table has at
least one entry for the given Input V.
So Use SELECT UP TO 1 ROWS to read one record, if found valid else,

display the User Friendly Information on the Selection Screen itself.
Note : Displaying the Information on the Selection Screen is Always through

Messages.
The Messages Should be Called through the EVENTs.

AT SELECTION-SCREEN ON <Field> to Validate Single Field.
AT SELECTION-SCREEN is to Validate all the Selection Screen Elements.
Message Calling :
MESSAGE E<nnn> (Message Class) WITH <value1> <Value2> …
8.What is the difference between SELECT SINGLE ' and

SELECT UP TO 1 ROWS?
Note : Both retrieves Only One Record Always.
SELECT SINGLE SELECT UP TO 1

ROWS
Syntax SELECT <List Of Fields> into SELECT <List Of Fields>
<WA> FROM <DBT> WHERE into <WA> FROM <DBT>
<Condition>. UP TO 1 ROWS
WHERE <Condition>.
1 It Reads the Exact Record It Reads the First Record

Found(May not be Exact)
2 The WHERE Condition Should The WHERE Condition
Include all the Primary Keys Can have the Part of the
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
To Identify the record Uniquely. Primary Key.
3 Prefer this to read the Exact Prefer this to Validate
Information. Input as we are not
Interested with the Exact
Match.
Because a record is Valid if
at least one record found.
Note1 :
When we Don’t Pass all the Primary Keys in the SELECT SINGLE , it Acts
as SELECT UP TO 1 ROWS, but doesn’t throw error.
Note 2 : If the Input is SELECT-OPTIONS We cannot expect SINGLE

Record and where as we can expect UP TO 1 ROWS because it can be any
record for the Input Range.
9.What is sequence of event triggered in report?
1) Initialization
2) At Selection-Screen
3) Start-of-Selection
4) Get
5) Get Late
6) End-of-Selection
7) Top-of-Page
8) Top-of-Page-During Line-Selection
9) End-of-Page
10) At Line Selection

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
11) At User Command
12) At PF (nn)
10.What are the system fields you have worked with? Explain?
1) SY-DBSYS - Central Database
2) SY-HOST - Server
3) SY-OPSYS - Operating System
4) SY-SAPRL - SAP Release
5) SY-SYSID - System Name
6) SY-LANGU - User Logon Language
7) SY-MANDT - Client
8) SY-UNAME - Logon User Name
9) SY-DATLO - Local Date
10) SY-DATUM - Server Date
11) SY-TIMLO - Local Time
12) SY-UZEIT - Server Time
13 SY-DYNNR - Screen Number
14) SY-REPID - Current ABAP program
15) SY-TCODE - Transaction Code
16) SY-ULINE - Horizontal Line

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
17) SY-VLINE - Vertical Line
18) SY-INDEX - Number of current loop Pass
19) SY-TABIX - Current line of internal table
20) SY-DBCNT - Number of table entries processed
21) SY-SUBRC - Return Code
22) SY-UCOMM - Function Code
23) SY-LINCT - Page Length of list
24) SY-LINNO - Current Line
25) SY-PAGNO - Current Page Number
26) SY-LSIND - Index of List
27) SY-MSGID - Message Class
28) SY-MSGNO - Message Number
29) SY-MSGTY - Message Type
30) SY-SPONO - Spool number during printing
11.What are control level processing and events(Statements)in a loop?
Control level processing (Contol Break Statements):

Control level processing is allowed within a LOOP over an internal table. This means
that you can divide sequences of entries into groups based on the contents of certain
fields.
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Internal tables are divided into groups according to the sequence of the fields in the line
structure. The first column defines the highest control level and so on. The control
level hierarchy must be known when you create the internal table.
The control levels are formed by sorting the internal table in the sequence of its
structure, that is, by the first field first, then by the second field, and so on. Tables
in which the table key occurs at the start of the table are particularly suitable for control
level processing.
The AT statement introduces a statement block that you end with the ENDAT
statement.
AT <Level>.
{Statement Block}
ENDAT.
The Effect of the following control level changes:
<level> Meaning
AT FIRST First line of the internal table
AT LAST Last line of the internal table
AT NEW <f> Beginning of a group of lines with the same contents in the
field <f> and in the fields left of <f>
AT END Of End of a group of lines with the same contents in the field
<f> <f> and in the fields left of <f>
Within the loop, you must order the AT-ENDAT statement blocks according to the
hierarchy of the control levels. If the internal table has the columns <f1>, <f 2>, ...., and
if it is sorted by these columns, you must program the loop as follows:
LOOP AT <itab>.
AT FIRST. ... ENDAT.
AT NEW <f1>. ...... ENDAT.
AT NEW <f2 >. ...... ENDAT.
.......
<single line processing>
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
.......
AT END OF <f2>. ... ENDAT.
AT END OF <f1>. ... ENDAT.
AT LAST. .... ENDAT.
ENDLOOP.
You do not have to use all control level statements. But you must place the used ones in
the above sequence. You should not use control level statements in loops where the
line selection is restricted by WHERE or FROM and TO. Neither should the table
be modified during the loop.
If you are working with a work area <wa>, it does not contain the current line in the
AT... ENDAT statement block. All character fields to the right of the current group
key are filled with asterisks (*). All other fields to the right of the current group
key contain their initial value.
Within an AT...ENDAT block, you can calculate the contents of the numeric fields
of the corresponding control level using the SUM statement.
SUM.
You can only use this statement within a LOOP. If you use SUM in an AT - ENDAT
block, the system calculates totals for the numeric fields of all lines in the current line
group and writes them to the corresponding fields in the work area (see example in ).
12.Difference Between AT SELECTION-SCREEN ON and

AT SELECTION-SCREEN and when exactly we go for
AT SELECTION-SCREEN ON and AT SELECTION-SCREEN ?
Name of the Event Triggering Purpose

AT SELECTION-SCREEN This event is To Validate the input
processed before provided through
leaving the Selection Screen.
Selection Screen Note: If an error message
i.e. when the occurs in this processing
selection screen block, the selection
has been screen is redisplayed with
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
processed (at the all of its fields ready for
end of PAI once input. This allows you to
the ABAP check input values for
runtime consistency.
environment has
passed all of the
input data from
the selection
screen to the
ABAP program).
AT SELECTION-SCREEN ON This event is To Validate the

<Field>. processed before Individual (Single)Input
leaving the provided through
Selection Screen Selection Screens.
Element. Note: It Displays Only
this particular Field if
the Input is In Valid.
Note : We Always Validate the Only the Related Fields through AT

SELECTION-SCREEN as enabling one field for INPUT is not enough , we need
to enable all the Field from the Group.
Example:
Company Code 1000

Plant P001
Storage Location ------
If there are no Storage locations from plant P001 , Changing Only the Storage Location
is not enough , we need change both Plant and Storage Location Combination and
Some all Company Code, Plant and Storage Location Combination.
13.The Importance Of AT SELECTION SCREEN OUTPUT ?

This is Modify the Selection Screen.
Note : For More Details, Refer Question 3.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
14.How Many times the Event INITIALIZATION Triggers while displaying the
list of 20 Pages ,and also TOP-OF-PAGE ?
Initialization triggers only one time and TOP-OF-PAGE will trigger 20 times.
15.What is Message Class and types Of Messages and the role of PlaceHolders(&)
in Messages ?
Message class is to maintain all the messages, each message is identified with 3 digit
number between 000 and 999.
Types of messages : A E I S W X
1) A (abend) --- Termination.

2) E (error) --- Error.
3) I (info) --- Information.
4) S (status) --- Status message.
5) W (warning) -- warning.
6) X (Exit) --- Exit.
Note : Messages are stored in table T100, and can be maintained using
Transaction SE91.
Place Holders :
Syntax to Display Message :
MESSAGE <Type><nnn> (Message ID) .
Addition :
WITH f1 ... f4 .
Effect :
The contents of the fields f1 are inserted into the message text to replace the
placeholders &1. If you used unnumbered placeholders in your message text (&), they
are replaced successively with the contents of the
Fields F1 to F4.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
To make messages easier to translate, ensure that you use numbered placeholders ( &1
to &4) if you need to insert more than one variable in a message text.
PARAMETER P_WERKS TYPE WERKS DEFAULT ‘1000’.
PARAMETER P_LGORT TYPE LGORT DEFAULT ‘0001’.
Example : MESSAGE S009(ZEMAX) WITH P_WERKS P_LGORT.
- The Storage Location &1 doesn’t exist from Plant &2.
Result of the Message :
The Storage Location 0001 doesn’t exist from Plant 1000.
Note : The &1 is replaced with P_LGORT and &2 WITH P_WERKS.
16.What is Text Symbol and the importance of Text Symbol ?
Text symbol is used to provide titles for blocks in the SELECTION SCREEN,
Comments on the SELECTION SCREEN, Column Headings While Displaying
the Data.
Note : Language Translations can be maintained for Text Symbols so that

the same Output and Selection Screen can be used in all the required Regional
Languages by Simply maintaining the same ,instead of Re-write the program in the
regional language.
17.What is text element and the importance of Text Element in Reports ?
Text elements allow you to store texts without hard-coding them in

your program. You can maintain text elements outside the program in which they
are used (choose Go to -> Text elements in the Editor). They are particularly
important for texts in applications that will be translated into other languages ABAP
has the following kinds of text element:
Program title
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
List heading
Column heading
Selection texts (for texts belonging to selection criteria and program parameters)
Text symbols (constant texts)
18.What is FOR ALL ENTIRES and the mandatory things to be Checked While
Using FOR ALL Entries ?
You can use the option FOR ALL ENTRIES to replace nested select loops by
operations on internal tables. This can significantly improve the performance for
large sets of selected data.
"For all entries in" 3 pitfalls :
select shkzg wrbtr saknr "debit/credit indicator, amount, GL acct
from bseg into table t_bseg

for all entries in it_bkpf
where belnr = it_bkpf-belnr and bukrs = 'CUR '.
This is the equivalent of saying "select distinct shkzg wrbtr saknr"
Duplicates are removed from the answer set as if you had specified "SELECT
DISTINCT"... So unless you intend for duplicates to be deleted include the unique
key of the detail line items in your select statement. It will only pick up one line item if
multiple line items appear with the same debit/credit indicator, amount and GL
Account. If you want all occurrences of these you must have a select statement that
includes the table's unique key, also called primary key.
Instead Do:
SELECT bukrs belnr gjahr buzei shkzg wrbtr saknr "bseg unique key + d/c ind, amt,
GL acct from BSEG into table t_bseg for all entries in t_bkpf where belnr =
t_bkpf-belnr and bukrs = 'CUR '.
FOR ALL ENTRIES IN...acts like a range table, so that if the "one" table is empty,
all rows in the "many" table are selected. Therefore make sure you check that the "one"
table has rows before issuing a select with the "FOR ALL ENTRIES IN..." clause.
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
IF NOT IT_BKPF IS INITIAL.
SELECT BUKRS BELNR GJAHR BUZEI SHKZG
WRBTR SAKNR
"BSEG UNIQUE KEY + d/c ind, amt, GL acct
FROM BSEG INTO TABLE IT_BSEG
FOR ALL ENTRIES IN IT_BKPF
where belnr = it_bkpf-belnr and bukrs = 'CUR '.
ENDIF. "if there are any projects
Note:So that having the IF NOT IT_BKPF IS INITIAL. Is Mandatory.
If the parent table (it_bkpf) is very large there is performance degradation
19.Explain INNER and OUTER Joins ?
Specifying Two or More Database Tables as an Inner Join

In a relational database, you normally need to read data simultaneously from more than
one database table into an application program. You can read from more than one table
in a single SELECT statement, such that the data in the tables all has to meet the same
conditions, using the following join expression:
Join Syntax :
SELECT <DBT1>~f1
<DBT1>~f2
<DBT1>~f3
<DBT2>~f4
<DBT2>~f5
<DBT1>~f6
INTO TABLE <ITAB>
FROM <DBT1> INNER[LEFT OUTER JOIN] <DBT2>
ON <DBT1>~f1 = <DBT2>~f2 (Join Condition)
WHERE <Condition>. (Other than Common Fields).

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
INNER JOIN : Inner join expression links each line of <DBT1> (Left Hand Side
Table/Master Table )with the lines in <DBT2> (Right Hand Side Table/Transactional
Table )that meet the Join condition . This means that there is always one or more lines
from the right-hand table that is linked to each line from the left-hand table by the join.
If <DBT2> does not contain any lines that meet the Join condition, the line from
<DBT1> is not included in the selection.
LEFT Outer Join :
In an inner join, a line from the left-hand database table or join is only included in the
selection if there is one or more lines in the right-hand database table that meet the
ON(Join) condition. The left outer join, on the other hand, reads lines from the
left-hand database table or join even if there is no corresponding line in the right-
hand table.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Example for Both Inner and Outer Join :
Entries from KNA1 Entries From KNBK(Bank Details).
KUNNR NAME1 KUNNR BANKN BANKS

E001 eMAX
I001 IMAX E001 ICICI 018301004245
E001 SBI 010098236655
JOIN On KUNNR
INNER JOIN OUTER JOIN(Always LEFT)
KUNNR NAME1 BANKN BANKS
E001 eMAX ICICI 018301004245E001 eMAX ICICI 018301004245

E001 eMAX SBI 010098236655E001 eMAX SBI 010098236655
I001 iMAX
20.What is Interactive Report and Importance Of the Same ?
Interactive Reports:
Display the Summarized Information as the First List
And letting the USER Interaction for the Detailed Info.
NOTE:Each interactive list event creates a new detail list.With one ABAP Program
,You can maintain one basic list and upto 20 detail lists.If the User creates a list on the

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
next level(that is,SY_LSIND increases),the System stores the previous list and displays
the new one.The user can interact with whichever list is currently displayed.
21.What are the Different types Of User Interaction in Interactive
Reportsand the Corresponding Events Triggered for Each type Of User
Interaction ?
User can interact
Line Selection User Commands

(Double click) (Click on Function Key )
Event: AT LINE-SELECTION AT USER-COMMAND.
Note:The List Index SY-LSIND will be incremented by 1 for each user Interaction.
It is ZERO for Basic List , 1 for 1st 2nd ry, 2 for 2nd ry etc.upto 20
As We Can Generate Upto 20 Levels.
22.What are the Useful System Variables in Interactive Reports ?

SY-LISEL -Selected Line Contents
SY-LSIND - List Index
SY-LILLI - Selected Line No
SY-UCOMM - Funcion Code of the Selected Function Key.
23.What is Role Of SET PF-STATUS in Reports ?

SET PF-STATUS...
Basic form 1
SET PF-STATUS <NAME>.
Additions:
1. ... EXCLUDING f or ... EXCLUDING itab

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Effect of EXCLUDING
Deactivates one or more of the status functions, so that they cannot be selected. Specify
the appropriate function codes using one of the following:
A field f or a literal which contains a function code
An internal table itab which contains several function codes
24.Explain the Interactive Techniques(HIDE,SY-LISEL,GET CURSOR) in

Detail ?
a)WORKING WITH HIDE TECHNIQUE:

LOOP AT IT_T001 INTO WA_T001.
WRITE : / WA_T001-BUKRS , WA_T001-BUTXT, WA_T001-ORT0.
HIDE : WA_T001-BUKRS.
ENDLOOP.
Actual List
From WRITE Copy in HIDE Area
From HIDE
E001 eMAX E001 eMAX
I001 iMAX I001 iMAX
NOTE: HIDE should be always after the output (write) statement..Hide area and
maintains the copy of the output(corresponding) list.
NOTE:When the user interacts with any line from any level,the system checks for the
corresponding ‘HIDE’ area and Picks up the corresponding selected line contents, If
HIDE Area Found, it stores the selected line Contents Back from HIDE Area to the
variables(WA) through which the HIDE area is generated.
b)GET CURSOR

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
It is used to pass the output fields or output line on which the cursor was positioned
during the interactive event to the abap program
Syntax :
GET CURSOR FIELD <V_FNAM> VALUE <V_FAVL>.
Which returns the Selected Field Name and Selected Field Value.
c)SY-LISEL
Contents of the line from which the event was triggered
d)READ LINE
To read the line from list after an interactive list event
READ LINE <LineNo> FIELD VALUE INTO <List Of Fields>.
25.What is the Role of SY-UCOMM in Interactive Reports ?
When the user interacts with any of the application on the tool bar the event “AT
USER COMMAND” will be triggered at the same time the function code of the
selected button will be saved into the system variable “SY-UCOMM”
26.Explain the Purpose Of Each event in Both Classical and Interactive

Reports ?
EVENTS :-
Name of the Event Triggering Purpose
INITIALIZATION This event occurs To initialize the input fields of
before the standard the standard selection screen
selection screen is
called.
AT SELECTION-SCREEN This event is To Validate the input provided
processed before through Selection Screen.
leaving the Note: If an error message
Selection Screen occurs in this processing block,
i.e. when the the selection screen is
selection screen has redisplayed with all of its fields
been processed (at ready for input. This allows
the end of PAI once you to check input values for
the ABAP runtime consistency.
environment has
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
passed all of the
input data from the
selection screen to
the ABAP
program).
START-OF-SELECTION: This event occurs Note:-The REPORT statement
after the selection always executes a START-OF-
screen has been SELECTION implcitly
processed and consequently all processing
before data is read logic
using the logical i.e, non-declarative
database. statements that occur
between the REPORT
or PROGRAM
statement and the first
processing block are
also processed in the
START-OF-
SELECTION block.
TOP-OF-PAGE: This is a list This allows you to define
processing event output which supplements the
executed before the standard page header at the
first data is output beginning of the page.
on a new page.
This is processed
only when
generating basic
list.
This is only
executed before
outputting the first
line using any
output statement
such as write ,
uline, skip on a new
page. Note: It is not
triggered by a
NEW-PAGE
statement.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
END-OF-PAGE: This will be This is used to print the same

triggered when it Footer details for all the pages.
reaches the End-Of-
Page.
END-OF-SELECTION: This is the last of Used to print the final output .

the events called by Used to print Grand Totals
the runtime when working with Logical
environment to Database.
occur.
It is triggered after
all of the data has
been read from the
logical database,
and before the list
processor is started.
AT LINE-SELECION Trigger for Line Used to Print the Secondary

Selection from the List based on the Selected Line
Output List Contentes
AT USER-COMMAND Triggers for the To Validate User Command
User Interaction and Display the secondary list .
through Function
Keys
TOP-OF-PAGE DURING Triggers On top of To Print the Header On the
LINE-SELECTION each Secondary Secondary Lists
List
30. How to Print Different Page Headers On Each Page using the TOP-OF-
PAGE ?
TOP-OF-PAGE.
CASE SY-PAGNO.
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
WHEN 1.
WRITE ‘PAGE1’.
WHEN 2.
WRITE ‘PAGE2’.
WHEN OTHERS.
WRITE ‘OTHERS’.
ENDCASE.
31. What Happens If the Same EVENT is written twice in the Program ?
START-OF-SELECTION.
Write / ‘Welcome to eMAX’.
START-OF-SELECTION.
Write / ‘Welcome to eMAX’.
Both the START-OF-SELECTION will be Executed in the Same Order.

Out Put : WelCome to eMAX
WelCome to eMAX
32.List down any 15 tables and 5 fields from Each Table from Modules
MM,SD,FI and HR?
List of MM Tables :
Table Description FiledNam Description
EBAN Purchase BSAKZ Control indicator for purchasing document
Requisition type
LOEKZ Deletion indicator in purchasing document
STATU Processing status of purchase requisition
ESTKZ Creation indicator (purchase
requisition/schedule lines)
FRGKZ Release indicator
EINA Purchasing Info INFNR Number of purchasing info record
Record: General MATNR Material number
Data MATKL Material group
LIFNR Vendor's account number
LOEKZ Purchasing info: General data flagged for
deletion

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__

T001L Storage WERKS Plant
Locations LGORT Storage location
LGOBE Description of storage location
SPART Division
XLONG Negative stocks allowed in
storage location
T001W Plants/Branches MANDT Client
WERKS Plant
NAME1 Name
BWKEY Valuation area
KUNNR Customer number of plant
RKPF Document Header: RSNUM Number of
Reservation reservation/dependent
requirements
KZVER Origin
XCALE Check date against factory
calendar
RSDAT Base date for reservation
USNAM User name
RSEB RESERVATION/ MANDT Client
DEPENDANT RSNUM Number of
REQUIREMENTS reservation/dependent
requirements
RSPOS Item number of
reservation/dependent
requirements
RSART Record type
BDART Requirement type

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__

MLGN Material Data for MANDT Client
Each Warehouse MATNR Material number
Number LGNUM Warehouse Number /
Warehouse Complex
LVORM Deletion flag for all material
data of a warehouse number
LGBKZ Storage section indicator
MARA General Material MANDT Client
Data MATNR Material number
ERSDA Creation date
ERNAM Name of Person who Created
the Object
LAEDA Date of last change
MARC Plant Data for MANDT Client
Material MATNR Material number
WERKS Plant
PSTAT Maintenance status
LVORM Flag Material for Deletion at
Plant Level

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__

MARM Units of MANDT Client
Measure for MATNR Material number
Material MEINH Alternative unit of
measure for
stockkeeping unit
UMREZ Numerator for
Conversion to Base
Units of Measure
UMREN Denominator for
conversion to base units
of measue
MAKT Material MANDT Client
Description MATNR Material number
SPRAS Language key
MAKTX Material description
MAKTG Material description in
upper case for
matchcodes
LAGP Storage bins MANDT Client
LGNUM Warehouse Number /
Warehouse Complex
LGTYP Storage Type
LGPLA Storage bin
LGBER Storage section
MGEF Hazardous MANDT Client

materials
STOFF Hazardous material
number
REGKZ Region code
LAGKL Storage class
WGFKL Water pollution
classification
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
VBAK Sales Document: VBELN Sales document
Header Data ERDAT Date on which the record was
created
ERZET Entry time
ERNAM Name of Person who Created the
Object
ANGDT Quotation/Inquiry is valid from
VBAP Sales Document: MANDT Sales document
Item Data VBELN Material number
POSNR Sales document item
MATNR Material number
MATWA Material entered
VBRK Billing: Header VBELN Billing document
Data FKART Billing type
VBTYP SD document category
FKTYP Billing category
WAERK SD document currency
VBRP Billing: Item Data VBELN Billing document
POSNR Billing item
UEPOS Higher-level item in bill of material
structures
FKIMG Actual billed quantity
VRKME Sales unit
VBFA Sales Document VBELV Preceding sales and distribution
Flow document
POSNV Preceding item of an SD document
VBELN Subsequent sales and distribution
document
POSNN Subsequent item of an SD document
VBTYP_N Document category of subsequent
document
VBRL SD Document: VBELN Invoice list
Invoice List POSNR Invoice list item
VBELN_VB Billing document
NETWR Net value in document currency
MWSBP Tax amount in document currency

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__

VBEH SCHEDULE LINE VBELN Sales document
HISTORY POSNR Sales document item
ETENR Schedule line
ABRLI Internal delivery schedule number
ABART Release type
VBEP Sales ETENR Schedule line
DocumentSchedule ETTYP Schedule line category
Line Data LFREL Item is relevant for delivery
EDATU Schedule line date
EZEIT Arrival time
VBUK Sales Document: MANDT Client
Header Status and VBELN Sales and distribution document
Administrative number
Data RFSTK Reference document header status
RFGSK Total reference status of all items
BESTK Confirmation status
VBUP Sales Document: MANDT Client
Item Status VBELN Sales and distribution document
number
POSNR Item number of the SD document
RFSTA Reference status
RFGSA Overall status of reference
KNKA Customer master MANDT Client
credit KUNNR Customer number
management: KLIMG Credit limit: Total limit across all
Central data control areas
KLIME Credit limit: Limit for individual
control area
WAERS Currency Key

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
KNKK Customer Credit KKBER Client
Control Data KKBER Customer number
KKBER Credit control area
KLIMK Customer's credit limit
KNKLI Customer's account number with
credit limit reference
KNA1 General Data in MANDT Client
Customer Master KUNNR Customer number
LAND1 COUNTRY1
NAME1 NAME1
ORT01 CITY
KNB1 Customer Master MANDT Client
(Company Code) KUNNR Customer number
BUKRS Company Code
PERNR Personnel Number
SPERR Posting block for company code
KNBK Customer Master MANDT Client
(BANK KUNNR Customer number
DETAILS) BANKS Bank country key
BANKL Bank key
BANKN Bank account number
KNB4 Customer Payment MANDT Client
History KUNNR Customer number
BUKRS Company Code
AUFZD Date as from when the payment
history was recorded
JAH01 Calendar Year
KNB5 Customer master MANDT Client
(dunning data) KUNNR Customer number
BUKRS Company Code
MABER Dunning Area
MAHNA Dunning procedure
List of HR TABLEs:
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
PA0160 HR master record, CDANF Family allowance indicator
infotype 0160 TPAN1 Family allowance type
(Family allowance) NRCT1 Number of member for count type
TPAN2 Family allowance type
RECOM Total income
PA0167 HR Master Record: BAREA Benefit area
Infotype 0167 PLTYP Benefit plan type
(Health Plans) BPLAN Benefit plan
BENGR Benefit first program grouping
BSTAT Benefit second program grouping
PA0168 Customer Master PERNR Personnel number
(Company Code) SUBTY Subtype
OBJPS Object Identification
SPRPS Lock Indicator for HR Master Data
Record
SEQNR Number of Infotype Record With
Same Key
PA0169 HR Master Record: ENRTY Benefit type of plan enrollment
Infotype 0169 EVENT Benefit adjustment reason
(Savings Plan)) PERIO Benefit period for calculations
EEAMT Benefit employee pre-tax
contribution amount
EEPCT Benefit EE pre-tax contribution
percentage
PA0021 HR Master Record: FAMSA Type of family record
Infotype 0021 FGBDT Date of Birth
(Family) FGBLD Country of Birth
FANAT Nationality
FASEX Gender Key
PA0022 HR Master Record: SLART Educational establishment
Infotype 0022 INSTI Institute/location of training
(Education) SLAND Country key
AUSBI Education/training
ANZKL Duration of training course

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
PA0023 HR Master Record: ARBGB Name of employer
Infotype 0023 ORT01 City
(Other/Previous LAND1 Country key
Employers) BRANC Industry key
TAETE Job at former employer(s)
PA0024 HR Master Record: QUALI Qualification key
Infotype 0024 AUSPR Proficiency of a
(Qualifications) Qualification/Requirement
RESE1 Reserved Field/Unused Field of
Length 2
ITBLD Name of appraiser
PA0025 HR Master Record: BWNAM Personnel number
Infotype 0025 DAT25 Appraisal date
(Appraisals) LWKJN Flag: Affects remuneration
KENJN Indicator: Notified
GRPNR Group number (appraisals)
PA0008 HR Master Record: TRFAR Pay scale type
Infotype 0008 TRFGB Pay scale area
(Basic Pay) TRFGR Pay Scale Group
TRFST Pay Scale Level
STVOR Date of next increase
PA0005 HR Master Record: OPKEN Operation Indicator for Wage Types
Infotype 0009 BETRG Standard value
(Bank Details) ANZHL Standard Percentage
ZLSCH Payment Method
EMFTX Payee Text
PA0009 HR Master Record: URLJJ Leave year
Infotype 0005 URBEG Start of leave
(LeaveEntitlement) UREND Start of leave
UAR01 Leave type
UAN01 Leave entitlement

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
PA0045 HR Master Record: EXTDL External Reference Number
Infotype 0045 DATBW Approval date
(Company Loans) DARBT Loan amount granted
DKOND Loan conditions
TILBG Repayment start
PA0074 HR Master Record: FEORD Leave provision - Denmark
Infotype 0074 FGPCT Vacation Bonus Savings Percentage
(Leave Processing Rate - Denmark
FTPCT Percentage of Vacation Bonus
- DK) (Denmark)
FPFRE Vacation Bonus / Transfer /
Payment Frequency
PA0143 HR Master Record: INSID Insurance Type Indicator
Infotype 0143 INSCC Insurance company master JPN
(Life Insurance JP) INSNR Insurance No.
INSMP Insurance deduction of monthly
payroll
INSBP Insurance Bonus deduction
FICO TABLES:

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__

B006 SOrg/DstCh/Division/Customer KAPPL Application
KSCHL Output type
VKORG Sales organization
VTWEG Distribution channel
SPART Division
TVRO Routes MANDT Client
ROUTE Route
TRAZT Outdated: Transit Time from GI
to Ship-to Party (in Days)
TRAZTD Transit duration in calendar
days
TVST Organizational Unit: Shipping MANDT Client
Points VSTEL Shipping point/receiving point
FABKL Factory calendar key
VTRZT Rounding-up period for
delivery scheduling (in days)
ADRNR Address
BSAD Accounting: Secondary Index MANDT Client
for Customers (Cleared Items) BUKRS Company Code
UMSKS Special G/L Transaction Type
UMSKZ Special G/L Indicator
BSAK Accounting: Secondary Index BUKRS Company Code
for Vendors (Cleared Items) LIFNR Account number of vendor or
creditor
AUGDT Clearing Date
BSAS Accounting: Secondary Index MANDT Client
for G/L Accounts (Cleared BUKRS Company Code
Item) HKONT General ledger account
AUGDT Clearing Date
AUGBL Document Number of the
Clearing Document

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
BSID Accounting: Secondary Index UMSKS Special G/L Transaction Type
for Customers UMSKZ Special G/L Indicator
AUGDT Clearing Date
Clearing Document
ZUONR Assignment number
BSIK Accounting: Secondary Index LIFNR Account number of vendor or
for Vendors creditor
AUGDT Clearing Date
BSIS Accounting: Secondary Index HKONT General ledger account
for G/L Accounts AUGDT Clearing Date
Clearing Document
ZUONR Assignment number
GJAHR Fiscal year
BNKA Bank master record BANKS Bank country key
BANKL Bank key
ERDAT Date on which the record was
created
ERNAM Name of person who created the
object
BKPF Accounting Document Header MANDT Client
BUKRS Company Code
BELNR Accounting document number
GJAHR Fiscal year
BLART Document type
BSEG Accounting Document Segment MANDT Client
BUKRS Company Code
BELNR Accounting document number
GJAHR Fiscal year
BUZEI Number of Line Item Within
Accounting Document

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__

CSKS Cost Center Master Data MANDT Client
KOKRS Controlling Area
KOSTL Cost Center
DATBI Valid to date
DATAB Valid-from date
CSKT Cost Center Texts MANDT Client
SPRAS Language key
KOSTL Cost Center
CSLA Activity master MANDT Client
LSTAR Activity Type
DATBI Valid to date
CSLT Activity type texts MANDT Client
SPRAS Language key
LSTAR Activity Type
CSSL Cost Center / Activity Type KOKRS Controlling Area
KOSTL Cost Center
LSTAR Activity Type
GJAHR Fiscal year
CCKEY Cost collector key
CSSK Cost center /cost element MANDT Client
VERSN VERSIONS
GJAHR Fiscal year
KOSTL Cost Center

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
CEPC Profit Center Master Data PRCTR Profit center
Table DATBI Valid to date
ERSDA Created on
.
26.Explain the Flow Of MM,SD,FI/CO ?
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
MM Organization
Structure
Client
Purchasing
Organization
Purchasing Company code 1 Company code 2 2
Organization
1
Plant 1 Plant 2 Plant 4 Plant 3
Storage WH Storage WH Storage Storage

1 location 2 1
location location 1 location
The Key Terms Used in MM.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
A Client is the highest unit within an SAP system and contains Master records and
Tables. Data entered at this level are valid for all company code data and organizational
structures allowing for data consistency. User access and authorizations are assigned to
each client created. Users must specify which client they are working in at the point of
logon to the SAP system.
A Company is the unit to which your financial statements are created and can have one
to many company codes assigned to it. A company is equivalent to your legal business
organization. Consolidated financial statements are based on the company’s financial
statements. Companies are defined in configuration and assigned to company codes.
Each company code must use the same COA( Chart of Accounts) and Fiscal Year.
Company Codes are the smallest unit within your organizational structure and is used
for internal and external reporting purposes. Company Codes are not optional within
SAP and are required to be defined. Financial transactions are viewed at the company
code level. Company Codes can be created for any business organization whether
national or international. It is recommended that once a Company Code has been
defined in Configuration with all the required settings then other company codes later
created should be copied from the existing company code. You can then make changes
as needed. This reduces repetitive input of information that does not change from
company code to company code as well as eliminate the possibility of missed data
input.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Plant : is an Organizational Logistics Unit that Structures the Organization From
the Perspective of Production, Procurement and Materials Planning.
• A purchasing organization is an organizational level that negotiates conditions of

purchase with vendors for one or more plants. It is legally responsible for completing
purchasing contracts.
• A purchasing group is the key for a buyer or group of buyers responsible for
certain purchasing activities.
Storage location : is an organizational unit that allows the differentiation of material

stocks within a plant.
Inventory Management on a quantity basis is carried out at storage location level in the
plant. Physical inventory is carried out at storage location level.
The Key Areas in Materials Management :
1. Purchasing(Procurement)
2. Materials Requirement Planning(MRP)
3. Inventory Management & Physical Inventory
1) Purchasing(Procurement)
(MM Flow)
Purchasing is a component of Materials Management (MM). The Materials
Management (MM) module is fully integrated with the other modules of the
SAP System.
Procurement / Purchasing Flow :

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Process Flow in Detail :
The typical procurement cycle for a service or material consists of the following
phases:
Determination of Requirements
Materials requirements are identified either in the user departments or via materials
planning and control. (This can cover both MRP proper and the demand-based
approach to inventory control. The regular checking of stock levels of materials defined
by master records, use of the order-point method, and forecasting on the basis of past
usage are important aspects of the latter.) You can enter purchase requisitions yourself,
or they can be generated automatically by the materials planning and control system.
1.Source Determination
The Purchasing component helps you identify potential sources of supply based on past
orders and existing longer-term purchase agreements. This speeds the process of
creating requests for quotation (RFQs), which can be sent to vendors electronically via
SAP EDI, if desired.
2.Vendor Selection and Comparison of Quotations
The system is capable of simulating pricing scenarios, allowing you to compare a

number of different quotations. Rejection letters can be sent automatically.
3.Purchase Order Processing
The Purchasing system adopts information from the requisition and the quotation to
help you create a purchase order. As with purchase requisitions, you can generate Pos
yourself or have the system generate them automatically. Vendor scheduling
agreements and contracts (in the SAP System, types of longer-term purchase
agreement) are also supported.
4.Purchase Order Follow-Up

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
The system checks the reminder periods you have specified and - if necessary -
automatically prints reminders or expediters at the predefined intervals. It also provides
you with an up-to-date status of all purchase requisitions, quotations, and purchase
orders.
5Goods Receiving and Inventory Management :Goods Receiving personnel can

confirm the receipt of goods simply by entering the Po number. By specifying
permissible tolerances, buyers can limit over- and under deliveries of ordered goods.
6.Invoice Verification
The system supports the checking and matching of invoices. The accounts payable
clerk is notified of quantity and price variances because the system has access to PO
and goods receipt data. This speeds the process of auditing and clearing invoices for
payment.
7.Payment Processing
Integration
Purchasing communicates with other modules in the SAP System to ensure a constant
flow of information. For example, it works side by side with the following modules:
Controlling (CO)
The interface to the cost accounting system (Controlling) can be seen above all in the
case of purchase orders for materials intended for direct consumption and for services,
since these can be directly assigned to a cost center or a production order.
Financial Accounting (FI)
Purchasing maintains data on the vendors that are defined in the system jointly with
Financial Accounting. Information on each vendor is stored in a vendor master record,
which contains both accounting and procurement information. The vendor master
record represents the creditor account in financial accounting.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Through PO account assignment, Purchasing can also specify which G/L accounts are
to be charged in the financial accounting system.
Sales and Distribution (SD)
Within the framework of materials planning and control, a requirement that has arisen
in the Sales area can be passed on to Purchasing. In addition, when a requisition is
created, it can be directly assigned to a sales order.
Purchasing Document
Definition
A purchasing document is an instrument used by Purchasing to procure materials or

services.
The following list shows the various external purchasing documents available in the
standard SAP System. (Note: purchase requisitions are not included on this list because
they are usually regarded as internal documents used within Purchasing and are
therefore treated separately.)

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Request for quotation(RFQ)

Transmits a requirement defined in a requisition for a material or service to potential
vendors.
Quotation
Contains a vendor's prices and conditions and is the basis for vendor selection.
Purchase order (PO)

The buying entity’s request or instruction to a vendor (external supplier) to supply
certain materials or render/perform certain services/works, formalizing a purchase
transaction.
Contract
In the SAP Purchasing component, a type of "outline agreement", or longer-term
buying arrangement. The contract is a binding commitment to procure a certain
material or service from a vendor over a certain period of time.
Scheduling agreement
Another type of "outline agreement", or longer-term buying arrangement. Scheduling
agreements provide for the creation of delivery schedules specifying purchase
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
quantities, delivery dates, and possibly also precise times of delivery over a predefined
period.
Requirements of materials or services can be reported to Purchasing by means of
purchase requisitions.
Structure
Each purchasing document is subdivided into two main areas: the header and
individual items. Each document will contain a header and can contain several items.
The header contains information relevant to the whole document . The items specify the
materials or services to be procured. For example, information about the vendor and the
document number is contained in the document header, and the material description and
the order quantity are specified in each item.
Master Records from the Purchasing View
This section describes the functions of the material master and vendor master records
that specifically relate to purchasing. It discusses purchasing-specific master data and
describes how to enter and maintain material and vendor data relating to purchasing.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
MM Purchasing processes the following types of Master data:
Material Master Data : Details on materials an enterprise procures externally or

produces in-house. The unit of measure and the description of a material are examples
of the data stored in a material master record. Other SAP Logistics components also
access the material data.
Vendor Master Data : Information about external suppliers (creditors). The vendor’s
name and address, the currency the vendor uses, and the vendor number (stored in the
SAP system as an account number) are typical vendor data.
Purchasing Master Data : such as the following:
Purchasing Info Record
The info record establishes the link between material and vendor, thus facilitating the
process of selecting quotations. For example, the info record shows the unit of measure
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
used for ordering from the vendor, and indicates vendor price changes affecting the
material over a period of time.
Source List
The source list specifies the possible sources of supply for a material. It shows the time
period during which a material may be ordered from a given vendor.
Quota Arrangement
The quota arrangement specifies which portion of the total requirement of a material
over a certain period is to be assigned to particular vendors on the basis of quotas.
Purchase Requisitions :
You use this component if you wish to give notification of requirements of materials
and/or external services and keep track of such requirements.
Requisitions can be created either directly or indirectly.
"Directly" means that someone from the requesting department enters a purchase
requisition manually. The person creating the requisition determines what and how
much to order, and the delivery date.
"Indirectly" means that the purchase requisition is initiated via another SAP
component.
RFQ and Quotation:
You use this component if you wish to manage and compare requests for quotation
(RFQs) issued to vendors and the quotations submitted by the latter in response to
them.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
In Purchasing, the RFQ and the quotation form a single document. Prices and
conditions quoted by vendors are entered in the original RFQ. If you have issued an
RFQ to several vendors, you can have the system determine the most favorable
quotation submitted and automatically generate letters of rejection to the unsuccessful
bidders. You can also store the prices and terms of delivery from certain quotations in
an info record for future accessing.
Purchase Orders :
Definition
A purchase order is a formal request or instruction from a purchasing organization to a

vendor or a plant to supply or provide a certain quantity of goods or services at or by a
certain point in time.
The purchase order can be used for a variety of procurement purposes. You can procure
materials for direct consumption or for stock. You can also procure services.
Furthermore, the special procurement types "subcontracting", "third-party" (involving
triangular business deals and direct-to-customer shipments) and "consignment" are
possible.
You can use purchase orders to cover your requirements using external sources (i.e. a
vendor supplies a material or performs a service). You can also use a purchase order to
procure a material that is needed in one of your plants from an internal source, i.e. from
another plant. Such transactions involve longer-distance stock transfers. The activities
following on from purchase orders (such as the receipt of goods and invoices) are
logged, enabling you to monitor the procurement process.
You can use purchase orders for once-only procurement transactions. If, for example,
you wish to procure a material from a vendor only once, you create a purchase order. If
you are thinking of entering into a longer-term supply relationship with this vendor, it is
advisable to set up a so-called outline agreement, since this usually results in more
favorable conditions of purchase.
The procedures and menu paths described in the SAP Library refer to the traditional
purchase order (ME21, ME22, ME23) and not to the Enjoy purchase order (ME21N,
ME22N, ME23N).

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Structure
A purchase order (PO) consists of a document header and a number of items.
The information shown in the header relates to the entire PO. For example, the terms of
payment and the delivery terms are defined in the header.
A procurement type is defined for each of the document items. The following
procurement types exist:
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
• Standard
• Subcontracting
• Consignment
• Stock transfer
• External service
Incoterms: Incoterms are internationally-recognized terms of delivery reflecting the

standards set by the International Chamber of Commerce (ICC). For example, the term
Free on Board (FOB) means that seller fulfills his obligation to deliver when the goods
have passed over the ship’s rail at the named port of shipment. This means that the
buyer has to bear all costs and risks of loss of or damage to the goods from that point.
You can specify Incoterms for an order item that differ from those in the PO header.
The relevant defaults come from the purchasing info record. When the document is
outputted, the item-specific Incoterms are set out in addition to the generally applicable
ones at header level.
Shipping Instructions
These are the packing instructions the vendor has to comply with when shipping the
ordered materials. You specify them for an item by entering the predefined code for
shipping instructions. The corresponding text is then included in the purchasing
document printout.
II. MR P
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Purpose
The central role of MRP(Materials Requirements Planning) is to monitor stocks and

in particular, to automatically create procurement proposals for purchasing and
production (planned orders, purchase requisitions or delivery schedules). This target is
achieved by using various materials planning methods which each cover different
procedures.
Method 1: CBP(Consumption Based Planning) :

Consumption based planning
To determine : Which material to order

When to order
Quantity required / Quantity to order.
C B P determines the requirement based on past consumption .

27) Explain the Flow Of SD ?
28)
it isExplain the
triggered Flow
when of FI
stock ? fall below a predefined reorder point or by
levels
forecast requirements calculated using past consumption values.
Reorder Point Planning : In reorder point planning, procurement is triggered when

the sum of plant stock and firmed receipts falls below the reorder point.
The reorder point should cover the average material requirements expected during the
replenishment lead time.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
The safety stock exists to cover both excess material consumption within the
replenishment lead time and any additional requirements that may occur due to delivery
delays. Therefore, the safety stock is included in the reorder level.
Manual Reorder Point Planning
In manual reorder point planning, you define both the reorder level and the safety stock
level manually in the appropriate material master.
Automatic Reorder Point Planning
In automatic reorder point planning, both the reorder level and the safety stock level are
determined by the integrated forecasting program.
The system uses past consumption data (historical data) to forecast future requirements.
The system then uses these forecast values to calculate the reorder level and the safety
stock level, taking the service level, which is specified by the MRP controller, and the
material's replenishment lead time into account, and transfers them to the material
master.
Forecast-Based Planning
Forecast-based planning is also based on material consumption. Like reorder point

planning, forecast-based planning operates using historical values and forecast values
and future requirements are determined via the integrated forecasting program.
However, in contrast to reorder point planning, these values then form the basis of the
planning run. The forecast values therefore have a direct effect in MRP as forecast
requirements.
Time-Phased Planning
If a vendor always delivers a material on a particular day of the week, it makes sense to
plan this material according to the same cycle, in which it is delivered.
Materials that are planned using the time-phased planning technique are provided with
an MRP date in the planning file. This date is set when creating a material master and
is re-set after each planning run. It represents the date on which the material is to be

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
planned again and is calculated on the basis of the planning cycle entered in the
material master.
3.
Inventory
Management
Functions of Inventory Management :
To manage the stocks on a quantity

value basis
Plan, enter & check the goods movements like :
 Goods receipts
 Goods issue
 Transfer postings
 To carryout the physical inventory .
 Management of special stocks.
Managing Stocks by Quantity
All transactions that bring about a change in stock are entered in real time, as are the
stock updates resulting from these changes. You can obtain an overview of the current
stock situation of any given material at any time. This, for example, applies to stocks
that:
• Are located in the warehouse

• Have already been ordered, but have not yet been received
• Are located in the warehouse, but have already been reserved for production or
a customer
• Are in quality inspection.
Managing Stocks By Value
The stocks are managed not only on a quantity basis but also by value. The system
automatically updates the following data each time there is a goods movement:

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
• Quantity and value for Inventory Management
• Account assignment for cost accounting
G/L accounts for financial accounting via automatic account assignment
Planning, Entry, and Documentation of all Goods Movements
Goods movements include both "external" movements (goods receipts from external
procurement, goods issues for sales orders) and "internal" movements (goods receipts
from production, withdrawals of material for internal purposes, stock transfers, and
transfer postings).
For each goods movement a document is created which is used by the system to update
quantities and values and serves as proof of goods movements.
You can print goods receipt/issue slips to facilitate physical movements and monitor
the individual stocks in the warehouse.
Goods Movement : Transaction resulting in a change in stock.
Goods Movement
Goods Goods Transfer PhysicalReservation

Receipt Issue postings Inventory

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Structure
• Goods receipt
A goods receipt (GR) is a goods movement with which the receipt of goods from a
vendor or from production is posted. A goods receipt leads to an increase in warehouse
stock.
• Goods issue
A goods issue (GI) is a goods movement with which a material withdrawal or material
issue, a material consumption, or a shipment of goods to a customer is posted. A goods
issue leads to a reduction in warehouse stock.
The Inventory Management system supports the following types of goods issues:
• Withdrawal of material for production orders

• Scrapping and withdrawal of material for sampling
• Return deliveries to vendors
• Other types of internal staging of material
Deliveries to vendors without the involvement of the SD Shipping component
• Stock transfer
A stock transfer is the removal of material from one storage location and its transfer to
another storage location. Stock transfers can occur either within the same plant or
between two plants.
• Transfer posting
A transfer posting is a general term for stock transfers and changes in stock type or
stock category of a material. It is irrelevant whether the posting occurs in conjunction
with a physical movement or not. Examples of transfer postings are:
• Transfer postings from material to material

• Release from quality inspection stock
• Transfer of consignment material into company's own stock

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Stock Transfer and Transfer Posting
Purpose
You can use this component to remove materials from storage in one storage location
and place them in another storage location. Stock transfers can occur either within one
plant or between two plants or company codes.
A transfer posting usually refers to a change in a material’s stock (for example, release
from quality inspection, accepting consignment material). In a transfer posting, the
material can remain in its original storage bin or be transferred.
Stock transfers and transfer postings are used to represent organizational-relevant

transfers within the company (for example, decentralized storage).
Reservation
With this component, you make a request to the warehouse to keep materials ready for
withdrawal at a later date and for a certain purpose. This simplifies and accelerates the
goods receipt process.
A reservation for goods issue can be requested by various departments for various
account assignment objects (such as cost center, order, asset, etc.).
Features
The purpose of a reservation is to ensure that a material will be available when it is

needed. It also serves to simplify and accelerate the goods issue process and prepare the
tasks at the point of goods issue.
Logistics Invoice Verification :

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Purpose
Logistics Invoice Verification is a part of Materials Management (MM). It is situated at

the end of the logistics supply chain that includes Purchasing, Inventory Management,
and Invoice Verification. It is in Logistics Invoice Verification that incoming invoices
are verified in terms of their content, prices, and arithmetic. When the invoice is posted,
the invoice data is saved in the system. The system updates the data saved in the
invoice documents in Materials Management and Financial Accounting.
Integration
Logistics Invoice Verification is closely integrated with the components Financial

Accounting (FI) and Controlling (CO). It passes on the relevant information about
payments or invoice analyses to these components.
In Materials Management, Logistics Invoice Verification has the following features:
• It completes the material procurement process, which started with the purchase
requisition and resulted in a goods receipt.
• It allows invoices that do not originate in materials procurement (such as
services, expenses, course costs) to be processed.
• It allows credit memos to be processed, either as invoice reversals or return
deliveries.
Data from
purchase
order / GR
YES
Invoice IS
Receipt VARIA
Page 61 of 98 TIONPrepared By : Ganapati
Adimulam < tol ?
Ph : +91 40 65976727.
Steps in invoice Verification
Invoice Verification
Reports
______________________________________________________________________
__
Invoice Invoice verification
is over & payment
Verification is possible
Data from NO
vendor
master
Invoice is blocked for Payment is

payment but posted not possible
Release the invoice after

Payment is
taking necessary action
possible
in a separate step
Credit Memo
Definition
The term credit memo always refers to a credit memo from the vendor. Therefore,
posting a credit memo always leads to a debit posting on the vendor account.
Use
As in the case of invoices, credit memos refer to purchase orders or goods receipts.
They are used to correct the purchase order history if the quantity invoiced was too
high, for example, if an invoice was too high or if part of the quantity was returned.
When you post a credit memo, the total quantity in the purchase order history is
reduced by the credit memo quantity.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Reversals
Invoice documents in Invoice Verification are either invoices or credit memos. These
documents can be cancelled. There are two different cases:
If an invoice is cancelled, the system automatically creates a credit memo.
If a credit memo is cancelled, the system automatically creates an invoice.
The system takes the amount and quantity for the credit memo or invoice from the
invoice or credit memo to be cancelled, thus avoiding any differences between the
invoice and the credit memo or the credit memo and the invoice.
Integration With Other Components

Integration in Materials Management
As a component of Materials Management, Inventory Management is directly linked

with Material Requirements Planning, Purchasing, and Invoice Verification.
Inventory Management provides information for MRP, which takes into account not
only physical stocks but also planned movements (requirements, receipts).
When a material is ordered from a vendor, Inventory Management posts the delivery as
a goods receipt with reference to the purchase order. The vendor invoice is processed
later by Invoice Verification. Here, the quantities and values from the purchase order
and the goods receipt document are checked to ensure that they match those in the
invoice.
Integration in Production Planning
Inventory Management is closely linked to the Production Planning module:

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Inventory Management is responsible for staging of the components required for
production orders
The receipt of the finished products in the warehouse is posted in Inventory

Management.
Integration in Sales & Distribution
As soon as you enter a sales order, you can initiate a dynamic availability check of
stocks on hand.
When the delivery is created, the quantity to be delivered is marked as "Scheduled for
delivery". It is deducted from the total stock when the goods issue is posted.
It is also possible to create sales order stocks.
Integration in Quality Management
In the case of a goods movement, the system determines whether the material is subject
to an inspection operation. If so, a corresponding activity is initiated for the movement
in the Quality Management system.
Integration in Plant Maintenance
Inventory Management is linked with Plant Maintenance as follows:
• It is possible to post goods movements with reference to equipment BOMs.

• It is possible to withdraw parts for maintenance orders.
• When serial number management is active, the individual serial numbers are
entered in the case of every goods movement. Serial numbers are managed in
the Plant Maintenance system.
Integration in the Logistics Information System
With the Inventory Controlling component, the Logistics Information System offers a
tool for collecting, compressing, and evaluating inventory management data.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Inventory Management and the Warehouse Management System
The Inventory Management system can be extended by the Warehouse Management

system which manages storage bins in complex warehouse structures.
While Inventory Management manages the stocks by quantity and value, the
Warehouse Management component reflects the special structure of a warehouse, and
monitors the allocation of the storage bins and any transfer transactions in the
warehouse.
Sales & Distribution

Master Data in Sales and Distribution
Sales processing is based on the following basic structures:
Every company is structured in a certain way. In order to work with the SAP
System your company structure has to be represented in the system. This is
done with the help of various organizational structures.
• In sales and distribution, products are sold or sent to business partners or

services are performed for them. Data about the products and services as well as
about the business partners is the basis for sales processing. Sales processing
with the SAP R/3 System requires that the master data has been stored in the
system.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Sales Areas
SD is organized according to sales organization, distribution channel and division. A

combination of these three organizational units forms the sales area.
The following graphic displays these organizational elements.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
• In sales organization 1000, sales and distribution transactions can be carried out
through all distribution channels and for all divisions.
• In sales organization 2000, products of both division 01 and division 02 are only
sold through distribution channel 10.
• In sales organization 3000, only products of division 01 are sold, and only
through distribution channel 10.
Sales organization
The sales organization is an organizational unit within logistics, that structures the
company according to its sales requirements.
A sales organization is responsible for the sale and distribution of goods and services.
It represents the selling unit as a legal entity. It is responsible for product guarantees
and other rights to recourse, for example. Regional subdividing of the market can also
be carried out with the help of sales organizations. Each business transaction is
processed within a sales organization.
Structure
A sales organization can be subdivided into several distribution chains which determine
the responsibility for a distribution channel.
Several divisions can be assigned to a sales organization which is responsible for the
materials or services provided.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
A sales area determines which distribution channel can be used to sell the products
from one division in a sales organization
Distribution channel
Definition
The distribution channel represents the channel through which salable materials or
services reach customers. Typical distribution channels include wholesale, retail and
direct sales.
Within a sales organization a customer can be supplied through several distribution

channels. In addition, the material master data relevant for sales, such as prices,
minimum order quantity, minimum quantity to be delivered and delivering plant, can
differ for each sales organization and distribution channel.
Note: A single distribution channel can be assigned to one or more sales organizations.
Division
In the SAP R/3 System you can define a division-specific sales organization. Product
groups, i.e. divisions, can be defined for a wide-ranging spectrum of products.
For every division you can make customer-specific agreements on, for example, partial
deliveries, pricing and terms of payment. Within a division you can carry out statistical
analyses or set up separate marketing procedures
Organization in Shipping and Transportation
Independent organizational entities, such as shipping points, are responsible for

scheduling and processing deliveries to customers, as well as replenishment deliveries
to your own warehouses.
A delivery is always carried out by one shipping point only. The shipping point
depends on the following criteria:

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
• Delivering plant
• Type of shipping (for example, train, truck)
• Loading equipment necessary
Loading Point
Shipping points can be subdivided into loading points. For example, ramp 1, ramp 2
and ramp 3 belong to the shipping point Forwarding depot.
The following figure displays a possible organization in shipping.
Transportation Planning Point
The transportation planning point is an organizational unit in Logistics, responsible for

planning and processing transportation activities.
It organizes the responsibilities in a company, e.g. according to shipment type, mode of

transport or regional departments.
Integration
The shipping point is assigned to a plant.
Loading points are assigned to shipping points.
Link between Sales and Distribution and Accounting:
By assigning sales organizations and plants you create a link between company codes
and sales organizations. A plant, though always linked to one company code, can be
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
assigned to different sales organizations. Within a company code several sales
organizations can be active. Business transactions can also be carried out between
different company codes (for example, during inter-company sales processing).
The following figure displays possible assignments of company codes, sales

organizations and plants.
Plants 1, 2 and 3 belong to company code 1. Sales organization 1 uses plants 1 and 2.
Sales organization 2 uses plants 2 and 3. Sales organizations 1 and 2 can make cross-
company sales for goods from plants 4 or 5.
Basic Functions in SD
Purpose
The most important basic functions are:
• Pricing
• Availability Check
• Credit Management
• Material Determination

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
• Account Determination
Pricing and Conditions
The term pricing is used broadly to describe the calculation of prices (for external use
by customers or vendors) and costs (for internal purposes, such as cost accounting).
Conditions represent a set of circumstances that apply when a price is calculated. For
example, a particular customer orders a certain quantity of a particular product on a
certain day. The variable factors here - the customer, the product, the order quantity, the
date - determine the final price the customer gets. The information about each of these
factors can be stored in the system as master data. This master data is stored in the form
of condition records.
The Condition Technique in Pricing
The condition technique refers to the method by which the system determines prices
from information stored in condition records. In Sales and Distribution, the various
elements used in the condition technique are set up and controlled in Customizing.
During sales order processing, the system uses the condition technique to determine a
variety of important pricing information. For example, the system automatically
determines which gross price the customer should be charged and which discounts and
surcharges are relevant given the conditions that apply.
1. The system determines the pricing procedure according to information defined I

n the sales document type and the customer master record.
2. The pricing procedure defines the valid condition types and the sequence in which
they appear in the sales order. In the example, the system takes the first condition
type (PR00) in the pricing procedure and begins the search for a valid condition
record.
3. Each condition type in the pricing procedure can have an access sequence assigned
to it. In this case, the system uses access sequence PR00. The system checks the
accesses until it finds a valid condition record. (Although you cannot see this in the
diagram, each access specifies a particular condition table. The table provides the
key with which the system searches for records).
4. In the example, the first access (searching for a customer-specific material price) is
unsuccessful. The system moves on to the next access and finds a valid record.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
5. The system determines the price according to information stored in the condition
record. If a pricing scale exists, the system calculates the appropriate price. In the
example, the sales order item is for 120 pieces of the material. Using the scale price
that applies to quantities from 100 pieces and more, the system determines a price
of USD 99 per piece.
About the Availability Check in Sales and Distribution Processing
When you enter a sales order, you can only confirm the delivery of the goods for the
required delivery date if the goods are available for all the necessary processing
activities which take place before delivery:
• The shipping department must ensure that freight forwarding or another shipping
company is advised early enough so that sufficient time remains for packing and
loading to be carried out. An availability check can be carried out on the deadline
date for availability for the goods.
• The procurement department must ensure that the production and purchasing
departments are advised of inadequate stock quantities so that goods can either be
produced punctually or ordered. Sales transfers the information on materials
ordered as requirements to material requirements planning. Requirements are
planned outward movements of stock. The transfer of requirements informs
production that goods must be produced, or advises purchasing that purchase
requisitions have been created for which purchase orders must be created and sent
to the suppliers. An availability check can only be carried out if these requirements
are transferred.
Credit management
Purpose
Outstanding or uncollectible receivables can spoil the success of the company greatly.
Credit Management enables you to minimize the credit risk yourself by specifying a
specific credit limit for your customers. Thus you can take the financial pulse of a
customer or group of customers, identify early warning signs, and enhance your credit-
related decision-making. This is particularly useful if your customers are in financially
unstable industries or companies, or if you conduct business with countries that are
politically unstable or that employ a restrictive exchange rate policy.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Integration
If you are using the Accounts Receivable (FI-AR) component to manage your
accounting and an external system for sales processing, Credit Management enables
you to issue a credit limit for each customer. Every time you post an invoice (created in
FI-AR), the system then checks whether the invoice amount exceeds the credit limit.
Information functions such as the sales summary or early warning list help you to
monitor the customer’s credit situation.
If you are using both the Accounts Receivable (FI-AR) component to manage your
accounting and the Sales and Distribution (SD) component for sales processing, you
can also use Credit Management to issue credit limits for your customers. You can
make settings in Customizing to decide the scope of the check and at what stage in the
process (for example, order entry, delivery or goods issue) a credit limit should take
place. General information functions are also available for use with credit checks.
Features
If you are using both the SD and FI-AR components, Credit Management includes the
following features:
• Depending on your credit management needs, you can specify your own automatic
credit checks based on a variety of criteria. You can also specify at which critical
points in the sales and distribution cycle (for example, order entry, delivery, goods
issue) the system carries out these checks.
• During order processing, the credit representative automatically receives
information about a customer’s critical credit situation.
• Critical credit situations can also be automatically communicated to credit
management personnel through internal electronic mail.
• Your credit representatives are in a position to review the credit situation of a
customer quickly and accurately and, according to your credit policy, decide
whether or not to extend credit.
• You can also work with Credit Management in distributed systems; for example if
you were using centralized Financial Accounting and decentralized SD on several
sales computers.
Credit Control Area

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Definition : An organizational unit that represents the area where customer credit is
awarded and monitored.
This organizational unit can either be a single or several company codes, if credit
control is performed across several company codes. One credit control area contains
credit control information for each customer.
Credit and risk management takes place in the credit control area.
Documents in Sales & Distribution :
Reports in Credit Controlling:
The following table provides an overview of all the reports available to you in
the area of credit management
Program Function
RFDKLI10 Customers with missing credit data
This report checks the data for the credit

limit for completeness, and produces the
corresponding error lists. These can be
used to re-maintain the corresponding
definitions manually, or per Batch Input.
RFDKLI20 Reorganization of credit limit for
customers
This report enables you to reorganize the

credit limit information in the control
areas.
RFDKLI30 Short overview credit limit

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
The report lists the central and control

area-related data per customer.
RFDKLI40 Overview credit limit
The report provides you with an

extensive overview of the customer’s
credit situation.
RFDKLI41 Credit master sheet
The credit master sheet enables you to

display and print out the customer master
data for a single account, which is
needed for the area of credit
management.
RFDKLI42 Early warning list
The early warning list enables you to

display and print out customers in credit
management, who are viewed as critical
customers in the area of credit checks in
SD.
RFDKLI43 Master data list
The master data list enables you to

display and print out customers’ credit
cards. In particular, you can display
information not contained in the standard
system, for example, user-defined fields
or external data, which you have created
with specific additonal software.
RFDKLI50 Mass change credit limit data
This report allows quick mass change for

master data in credit management.
RFDKLIAB Change display, credit management
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
With this report, you can display changes

for credit management master data for all
accounts.
RVKRED06 Checking blocked credit documents
The report checks all blocked documents

from credit view. The report is started in
the background, and should run after the
incoming payments programs.
RVKRED77 Reorganization credit data SD
The report enables you to reorganize

open credit, delivery and billing
document values. It is used, for example,
when updating errors occur.
RVKRED08 Checking sales documents which reach
the credit horizon
The report checks all sales documents,

which reach the dynamic credit check
horizon, as new. The report runs
periodically, and should run at the start
of a period. The period for the ‘date of
the next credit check’ is proposed from
the current date, with the help of the
period split for open sales order values.
RVKRED09 Checking the credit documents from
credit view
Released documents are only checked if

the validity period for the release has run
out (number days).
RVKRED88 Simulation reorganization credit data SD

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Material Determination
Use
Material determination enables the automatic substitution of materials in sales

documents during sales order processing. For example, during the course of a sales
promotion, the system can, during sales order entry, automatically substitute a material
that has promotional packaging. A consumer product may have a special wrapper for,
for example, the Christmas season. Using material determination, the system substitutes
the material only during the specified period.
The following graphic illustrates the determination of a promotional product in the

sales order.
In addition, you can use material determination if you want the system to automatically
substitute, for example:
• customer-specific product numbers with your own material numbers
• International Article Numbers (EANs) with your own material numbers
• Substituting discontinued materials with newer materials
Account Determination (Billing)
Purpose
Billing represents the final processing stage for a business transaction in Sales and
Distribution. Information on billing is available at every stage of order processing and
delivery processing.
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
This component includes the following functions:
• Creation of:
o Invoices based on deliveries or services

o Issue credit and debit memos
o Pro forma invoices
• Cancel billing transactions

• Comprehensive pricing functions
• Issue rebates
• Transfer billing data to Financial Accounting (FI)
Billing Document :
Umbrella term for invoices, credit memos, debit memos, pro forma invoices and
cancellation documents.
The billing document is created with reference to a preceding document, in order to

create an invoice or a credit memo, for example.
The billing document contains the following data:
Structure
All billing documents have the same structure. They are made up of a document header
and any number of items. The following figure shows how billing documents are
structured.
Header
In the header, you find general data valid for the entire billing document. For example,
• Identification number of the payer
• Billing date
• Net value of the entire billing document

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
• Document currency
• Terms of payment and Incoterms
• Partner numbers, such as the identification number of the sold-to party
• Pricing elements
Items
In the items, you find data that applies to one particular item. For example,
• Material number
• Billing quantity
• Net value of the individual items
• Weight and volume
• Number of the reference document for the billing document (for example, the
number of the delivery on which the billing document is based)
• Pricing elements relevant for the individual items
The billing document is controlled via the billing type.
Integration
When you create a billing document, the billing data is forwarded to Financial
Accounting.
Integration with Accounting
Integration with Accounting consists of forwarding billing data to
• Financial Accounting (FI - Accounts Receivable)

• Controlling (CO)
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
When you create a billing document, the system automatically creates all relevant
accounting documents for:
• General Ledger
• Profit center
• Profitability Analysis
• Cost Accounting
• Accounting
Shipping :
Implementation Options
Shipping is an important part of the logistics chain in which guaranteed customer

service and distribution planning support play major roles.
In shipping processing, all delivery procedure decisions can be made at the start of the
process by
• Taking into account general business agreements with your customer

• Recording special material requests
• Defining shipping conditions in the sales order
The result is an efficient and largely automatic shipping process in which manual
changes are only necessary under certain circumstances.
Integration
The Shipping component is integrated under the Logistics Execution component.

Shipping is a subsequent activity of the Sales component.
Range of Functions
The shipping module supports the following functions, which include but are not
limited to:
• Deadline monitoring for reference documents due for shipment (sales orders
and purchase orders, for instance)
• Creating and processing outbound deliveries
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
• Planning and monitoring of worklists for shipping activities
• Monitoring material availability and processing outstanding orders
• Monitoring the warehouse's capacity situation
• Picking (with optional link to the Warehouse Management system)
• Packing deliveries
• Information support for transportation planning
• Support of foreign trade requirements
• Printing and transmitting shipping documents
• Processing goods issue
• Controlling using overviews of
o Deliveries currently in process

o Activities that still are to be carried out
o Possible bottlenecks
A list of deliveries posted as goods issue in the shipping department could be used to
form a worklist for the billing department.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Picking
The picking process involves taking goods from a storage location and staging the right
quantity in a picking area where the goods will be prepared for shipping.
Packing
Packing is part of delivery- and shipment processing.
Range of Functions
As an example, you could pack delivery items in boxes, pack the boxes on pallets for
delivery to the customer, and load the pallets onto a truck.
The Packing component and related packing information enables you to:
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
• Update the stock situation of packing materials
• Monitor returnable packaging stocks at the customer's or forwarding agent's place
of business
• Help you find you what was in a particular container (for example, if a customer
maintains that they have received an incomplete delivery)
• Make sure that the weight and volume limits have been adhered to
• Ensure that products have been packed correctly
Goods Issue
As soon as the goods leave the company, the shipping business activity is finished. This
is illustrated using goods issue for outbound deliveries.
Range of Functions
The outbound delivery forms the basis of goods issue posting. The data required for
goods issue posting is copied from the outbound delivery into the goods issue
document, which cannot be changed manually. Any changes must be made in the
outbound delivery itself. In this way, you can be sure that the goods issue document is
an accurate reflection of the outbound delivery.
When you post goods issue for an outbound delivery, the following functions are
carried out on the basis of the goods issue document:
• Warehouse stock of the material is reduced by the delivery quantity
• Value changes are posted to the balance sheet account in inventory accounting
• Requirements are reduced by the delivery quantity

• The serial number status is updated
• Goods issue posting is automatically recorded in the document flow

• Stock determination is executed for the vendor's consignment stock
• A worklist for the proof of delivery is generated
• A worklist for the proof of delivery is generated

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
After goods issue is posted for an outbound delivery, the scope for changing the
delivery document becomes very limited. This prevents there being any discrepancies
between the goods issue document and the outbound delivery.
SAP Sales and Distribution Processing Document Flow

Document Flow in Sales :
The sales documents you create are individual documents but they can also form part of
a chain of inter-related documents. For example, you may record a customer’s

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
telephone inquiry in the system. The customer next requests a quotation, which you
then create by referring to the inquiry. The customer later places an order on the basis
of the quotation and you create a sales order with reference to the quotation. You ship
the goods and bill the customer. After delivery of the goods, the customer claims credit
for some damaged goods and you create a free-of-charge delivery with reference to the
sales order. The entire chain of documents – the inquiry, the quotation, the sales order,
the delivery, the invoice, and the subsequent delivery free of charge – creates a
document flow or history. The flow of data from one document into another reduces
manual activity and makes problem resolution easier. Inquiry and quotation
management in the Sales Information System help you to plan and control your sales.
The following graphic shows how the various types of sales documents are inter-related
and how data subsequently flows into shipping and billing documents.
Flow Of FI Module
As in SD and MM there is no defined flow in FI.
The moment all SD documents are created then FI flow starts..
There is no such dependencies in HR like SD and MM

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Introduction
The SAP FI Module has the capability of meeting all the accounting and financial
needs of an organization. The Financial Managers as well as other Managers within
your business can review the financial position of the company in real time as
compared to legacy systems which often times require overnight updates before
financial statements can be generated and run for management review.
The real-time functionality of the SAP modules allows for better decision making and
strategic planning. The FI (Financial Accounting) Module integrates with other SAP
Modules such as MM (Materials Management), PP (Production Planning), SD(Sales
and Distribution), PM (Plant Maintenance),and PS (Project Systems).
The FI Module also integrates with HR(Human Resources) which includes

PM(Personnel Management), Time Management, Travel Management,
Payroll.Document transactions occurring within the specific modules generate account
postings via account determination tables.
The FI (Financial Accounting) Module components.
The FI Module comprises several sub-modules as follows:
Accounts Receivables
Accounts Payable
Asset Accounting
Bank Accounting
Consolidation
Funds Management
General Ledger
Special Purpose Ledger
Travel Management
Accounts Receivables records all account postings generated as a result of Customer

sales activity.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
These postings are automatically updated in the General Ledger . It is within the
Accounts
Receivables Module that you can monitor aging of the receivables and generate
customer analysis. The Accounts Receivable Module also integrates with the General
ledger, Sales and Distribution, and Cash Management Modules.
Accounts Payable records account postings generated as a result of Vendor purchasing

activity. Automatic postings are generated in the General Ledger as well. Payment
programs within SAP enables the payment of payable documents by check, EDI, or
transfers.
Asset Accounting is utilized for managing your company’s Fixed Assets. SAP allows
you to categorize assets and to set values for depreciation calculations in each asset
class.
Bank Accounting allows for management of bank transactions in the system including
cash management.
Consolidation enables the combining of financial statements for multiple entities

within an organization. These statements provide an overview of the financial position
of the company as a whole.
Funds Management allows management to set budgets for revenues and expenses
within your company as well as track these to the area of responsibility.
General Ledger is fully integrated with the other SAP Modules. It is within the
General Ledger that all accounting postings are recorded. These postings are displayed
in real-time providing up-to-date visibility of the financial accounts.
Special Purpose Ledger is used to define ledgers for reporting purposes. Data can be
gathered from internal and external applications.
Travel Management provides management of all travel activities including booking

trips and handling of expenses associated with travel.
Primary configuration considerations:
Client, company and company code

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Once a business has decided to use the SAP FI(Financial Accounting) Module, there
are several Configurations prerequisite steps that must be completed.Determining the
organizational structure is one of the first steps in setting up the business functions in
SAP as well as your reporting requirements.
The Organizational structure is created by defining the organizational units consisting

of the following:
• Client
• Company
• Company Code
• Business Area
A Client is the highest unit within an SAP system and contains Master records and
Tables. Data entered at this level are valid for all company code data and organizational
structures allowing for data consistency. User access and authorizations are assigned to
each client created. Users must specify which client they are working in at the point of
logon to the SAP system.
A Company is the unit to which your financial statements are created and can have one
to many company codes assigned to it. A company is equivalent to your legal business
organization. Consolidated financial statements are based on the company’s financial
statements. Companies are defined in configuration and assigned to company codes.
Each company code must use the same COA( Chart of Accounts) and Fiscal Year.
Company Codes are the smallest unit within your organizational structure and is used
for internal and external reporting purposes. Company Codes are not optional within
SAP and are required to be defined. Financial transactions are viewed at the company
code level. Company Codes can be created for any business organization whether
national or international. It is recommended that once a Company Code has been
defined in Configuration with all the required settings then other company codes later
created should be copied from the existing company code. You can then make changes
as needed. This reduces repetitive input of information that does not change from
company code to company code as well as eliminate the possibility of missed data
input.
When defining company codes, the following key areas must be updated:

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
 Company Code Key- identifies the company code and consists of four alpha-
numeric characters. Master data and business transactions are created by this key.
 Company Code Name- identifies the name of the business organization within your
organizational structure.
 Address- identifies the street address, city, state, zip code for the company code
created. This information is also used on correspondence and reports.
 Country- identifies the country to which your business is based. Country codes
within SAP are based on ISO Standards.
 Country currency- identifies the local currency for the company code that you have
defined.
 Language- identifies the language to be used for you company code and is also used
for text in your documents. SAP unlike other applications, offers over thirty
languages including EN( English) , ES (Spanish), FR (French), DE (German), EL
(Greek), IT(Italian), AR( Arabic), ZH (Chinese) , SV (Swedish) , and JA (Japanese)
to name a few.
Business Area, COA, GL, Fiscal year and Currencies
Business Area is optional and is equivalent to a specific area of responsibility within

your company or business segment. BA (Business Area) also allows for internal and
external reporting.
Another configuration requirement for set-up in SAP are the Basic settings consisting
of the following:
Chart of Accounts(COA)
Fiscal Year Variants.
Currencies
The COA(Chart of Accounts) lists all General Ledger accounts that are used by the
organization. It is assigned in configuration to each company code and allows for daily
General Ledger postings.
The General Ledger accounts are made up of such data as account number, company
code, a description of the account , classification of whether the account is a P & L
Statement Account or a Balance Sheet Account.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
• Control data of the GL Account is where currency is specified, Tax category
(posting without tax allowed) , marking the account as a reconciliation account
( e.g. Customer, Asset, Vendors, Accounts Receivable) or not.
• Marking the G/L Account as a “reconciliation” account allows for postings to an
Asset Account ( for example) as well as automatic update to the G/L Account.
• Configuration prevents direct postings to reconciliation accounts thereby assisting
in maintaining integrity of the data.
• This allows reconciliation between the sub-ledger and general ledger to always be
guaranteed.
• Within the General Ledger control data , you can also designate whether line item
display is possible in the account. The system then stores an entry per line in an
index table which links back to the account. (Display of line item details are then
available for reporting purposes ,etc.)
• Open Item Indicators can be set on the G/L Account allowing for better
management of open items. Examples include: Bank Clearing Accounts, GR/IR
Clearing Accounts, Payroll, etc.
Fiscal Year configuration is a must and can be defined to meet your company’s
reporting periods whether Fiscal (any period combination that is not calendar) or
Calendar( Jan-Dec).
• Posting Periods are defined and assigned to the Fiscal Year.

• Within the periods you specify start dates and finished dates.
• SAP allows for 12 posting periods along with specially defined periods that can
be used for year-end financial closing.
Currencies are another basic configuration setting requirement which defines

your company’s legal means of payment by country.
• It is recommended that all Currency set-ups in SAP follow the ISO Standards.
• The ISO Standards ensure Global conformity across businesses worldwide
utilizing SAP.
What are some of the integration points of the FI module?
SAP is marketed as a fully integrated system, therefore knowing some of the

integration points enables the Users to better understand the Modules.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
• Organization units are not only defined in FI(Financial Accounting) but also in
other SAP Modules. The SD( Sales & Distribution) Module requires the set-up of
Sales Organizations, Distribution Channels and Divisions ; Purchasing requires
purchasing organizations, plants, and storage locations; and CO (Controlling)
requires a Controlling area to be defined.
• To transfer data between FI(Financial Accounting) and CO (controlling) as well
as other modules, a Company Code must be assigned to each of the Modules.
• Business Areas must be entered when generating business transactions if you would
like visibility of those transactions impacting a certain BA(Business Area). You can
also update your Master Records to include BA(Business Area) for example Cost
Center.
Document postings are automatically posted in the year and periods that you created in
the Fiscal Year variant set-ups based on the month, start and end dates to which
postings are allowed within a given period as defined.
SAP CO Module:
Introduction
The SAP CO (Controlling) Module provides supporting information to Management

for the purpose of planning, reporting, as well as monitoring the operations of their
business. Management decision-making can be achieved with the level of information
provided by this module.
Some of the components of the CO(Controlling) Module are as follows:
· Cost Element AccountingCost Center Accounting
· Internal Orders
· Activity-Based Costing ( ABC)
· Product Cost Controlling
· Profitability Analysis
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
· Profit Center Accounting
The Cost Element Accounting component provides information which includes the
costs and revenue for an organization. These postings are automatically updated from
FI (Financial Accounting) to CO (Controlling). The cost elements are the basis for cost
accounting and enables the User the ability to display costs for each of the accounts that
have been assigned to the cost element. Examples of accounts that can be assigned are
Cost Centers, Internal Orders, WBS(work breakdown structures).
Cost Center Accounting provides information on the costs incurred by your business.
Within SAP, you have the ability to assign Cost Centers to departments and /or
Managers responsible for certain areas of the business as well as functional areas within
your organization. Cost Centers can be created for such functional areas as Marketing,
Purchasing, Human Resources, Finance, Facilities, Information Systems,
Administrative Support, Legal, Shipping/Receiving, or even Quality.
Some of the benefits of Cost Center Accounting :
(1) Managers can set Budget /Cost Center targets;

(2) Cost Center visibility of functional departments/areas of your business;
(3) Planning ;
(4) Availability of Cost allocation methods;
(5) Assessments/Distribution of costs to other cost objects.
Internal Orders provide a means of tracking costs of a specific job , service, or task.
Internal Orders are used as a method to collect those costs and business transactions
related to the task. This level of monitoring can be very detailed but allows
management the ability to review Internal Order activity for better-decision making
purposes.
Activity-Based Costing allows a better definition of the source of costs to the process
driving the cost. Activity-Based Costing enhances Cost Center Accounting in that it
allows for a process-oriented and cross-functional view of your cost centers. It can also
be used with Product Costing and Profitability Analysis.
Product Cost Controlling allows management the ability to analyze their product
costs and to make decisions on the optimal price(s) to market their products. It is within
this module of CO (Controlling) that planned, actual and target values are analyzed.
Sub-components of the module are:
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
• Product Cost Planning which includes Material Costing( Cost estimates with
Quantity structure, Cost estimates without quantity structure, Master data for Mixed
Cost Estimates, Production lot Cost Estimates) , Price Updates, and Reference and
Simulation Costing.
• Cost Object Controlling includes Product Cost by Period, Product Cost by Order,
Product Costs by Sales Orders, Intangible Goods and Services, and CRM Service
Processes.
• Actual Costing/Material Ledger includes Periodic Material valuation, Actual osting,
and Price Changes.
Profitability Analysis allows Management the ability to review information with

respect to the company’s profit or contribution margin by business segment.
Profitability Analysis can be obtained by the following methods:
· Account-Based Analysis which uses an account-based valuation approach. In this

analysis, cost and revenue element accounts are used. These accounts can be reconciled
with FI(Financial Accounting).
Cost-Based Analysis uses a costing based valuation approach as defined by the User.
Profit Center Accounting provides visibility of an organization’s profit and losses by

profit center. The methods which can be utilized for EC-PCA (Profit Center
Accounting) are period accounting or by the cost-of-sales approach. Profit Centers can
be set-up to identify product lines, divisions, geographical regions, offices, production
sites or by functions. Profit Centers are used for Internal Control purposes enabling
management the ability to review areas of responsibility within their organization. The
difference between a Cost Center and a Profit Center is that the Cost Center represents
individual costs incurred during a given period and Profit Centers contain the balances
of costs and revenues.
Primary configuration considerations
There are several configuration steps that must be considered when implementing the
CO (Controlling) Module. Creating the Controlling area is one of the first steps in the
CO (Controlling) configuration process. SAP has provided standard controlling areas
and company codes which can be utilized as a basis for creating your company’s
Controlling Area. The SAP Standard for Controlling Area is “0001” and for company
code is “0001”.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
It is recommended that these be used as a basis to create the Controlling Area or
Company Code that you would like to define . Certain defaults setting such as number
ranges have already been set-up in the standard SAP settings, thereby eliminating the
need to redo this configuration requirement. Through the SAP Configuration process,
you can create a copy of the Standard Controlling Area and Company Code, then
update the other fields as needed including the four character alpha numeric field which
identifies these areas. (You may want to change the controlling area from “0001” to
“A001” and the Company Code from “0001” to “ AA01” as an example.)
Keep in mind that Company Codes are assigned to Controlling Areas and affect the
COA (Chart of Accounts), the Fiscal Year Variants, and Currency set-ups. Cost Center
hierarchy and Reconciliation ledger settings are also include in the Controlling Area
set-up.
The Control Indicator activates and deactivates certain functions in the Controlling
Area. The Controlling Area can also be used for cross-company code business
transactions. To enable this function the Controlling Area must be assigned to all
company codes used for cross-company code accounting.
Number ranges
Configuration in the CO (Controlling) Modules requires maintenance of number ranges

for documents generated from business transactions. A systems’ generated document
number is assigned for every CO (Controlling) posting. These numbers are sequential
and are required to be assigned to number range groups. The number range groups
consists of two number intervals, one for internal document numbering and one for
external document numbering. The SAP R/3 system keeps track of those document
numbers that are externally generated and fed to SAP via batches and User manual
input, otherwise, the system generates the next internally assigned document number
for the transaction posted.
As previously stated when defining the Controlling Area, you have the ability to copy
the Standard SAP Controlling Area “0001” which already has the number ranges
defined eliminating the need for maintenance of number ranges. Keep in mind that you
also have the flexibility to change number ranges and number range groups to meet
your business needs. As a caution, never overlap number intervals in a group . For
example, if you decide to assign number range interval 10000000 thru 199999999 to
the number range group “05”, you can not assign it to number range group “06”.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Number ranges should never be transported for data consistency purposes, therefore
create these manually in each system.
Within the CO (Controlling) Module, you can configure Plan Versions. Maintaining
Plan Versions allows for set-up of planning assumptions and determination of plan
rates for allocation and plan activity purposes. The SAP Standard Version “000” is
created for a five year fiscal year plan. It is recommended that the standard version be
utilized for your plan/actual comparisons if you do not require multiple plan versions.
SAP always allows the flexibility to create additional Plan versions by coping the
Standard Version “000” and changing certain fields as required. There is also the
option of defining and creating a totally new Plan Version.
Other configuration
After the Controlling Area, Number Ranges, and Plan Versions have been defined and
maintained, then settings for the other components in the CO(Controlling) Module
should be maintained. (Cost Center Accounting, Cost Element Accounting, Activity-
Based Costing, Internal Orders, Product Cost Controlling, Profitability Analysis, and
Profit Center Accounting. )
The Account Assignment Logic allows configuration for Validation and Substitution
Rules whose purpose is to check certain input values as defined by the User.
More specifically, Validations allow for business transactions to either post or not post
documents based on the criteria defined in the validation rule. Certain input conditions
are checked as defined by the User and if those conditions are met then the document(s)
are updated and/or posted in the system. If the condition is not met, then an error
message is generated to the User with a brief explanation of the error. These messages
are defined in Configuration and can be identified as a warning, error, or a note. You
also have the option to deactivate messages.
Substitutions on the other hand, checks input values and replaces the values with
another value if the criteria as defined is met.
Maintaining Currency and Valuation Profiles allows for the definition of valuation
approaches to be used in accounting components . These valuation profiles are checked
in the system when activated in the Controlling Area. Certain rules apply if there is a
Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
need to maintain the currency and valuation profiles: (1) Company Code Currency must
be assigned to a legal valuation approach, (2) Valuation approaches must also be
maintain in the material ledger, and (3) Profit Center valuations can only be maintained
if you are using Profit Center Accounting.
The CO(Controlling)Module has multiple configuration steps that must be followed

for complete implementation of this module. Each sub-component of the CO
(Controlling) Module has it’s level of configuration requirements. Once you have
defined your business needs in the Controlling Area, a determination can be made as to
what should be configured and what you do not need.
EXERCISE:-
a) Display the list of Monthly Sales orders and the Total Value of the Sales
for each Sales Organization and Under each Company Code and the Grand
Total. (Use Control Break Statements ).
Input : Select-Options for Sales Organization,
Select-Options for Date
(Default Dates : Begin and End Dates of Current month).
b) Display the list of Monthly Purchase orders and the Total Value of the
Purchase orders for each Purchasing Organization and Under each Company
Code and the Grand Total . (Use Control Break Statements ).
Input : Select-Options for Purchasing Organization,

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__
Select-Options for Date
(Default Dates : Begin and End Dates of Current month).
c) Create an interactive report for displaying Vendor information. Based on

the selection made , the corresponding vendor bank detail are displayed such
that the line selected in the basic list was visible along with secondary list.
d) Create an report to display a list of purchase requisitions with details like

MRP controller, release date and unit of measure along with standard details.
e) Create a report displaying Customer number, Name, Material No.,

Quantity, Description on selection ‘Goods Receipt No.’
f) Create interactive report to list all the sales that took place during the
month for particular material.
g) Create a interactive list for purchase requisitions at a given plant.
h) Create an interactive report to display list Company Codes(Basic List),

Customers under the Selected Company Code(1st 2nd ry),Customer sales orders
for particular customer, items for particular order.
i) Create a report which lists delivery number, delivery quantity, customer

number, material number and material description for a given shipping plant.
j) Create a report that shows a list of purchase requisition and purchase

orders for a selected vendor, by material group listing by material.
k) Create a report to get list of purchase orders created only On Saturdays

and Sundays during the particular period.
l) Create an interactive report that list out all the materials for a given plant.
Secondary list contains vendor details who supplies the chosen material.
m) Create a report to get list of Sales orders created only On Saturdays and
Sundays during the particular period.

Adimulam
Ph : +91 40 65976727.
Reports
______________________________________________________________________
__

Adimulam
Ph : +91 40 65976727.

Reports: 1.what Is Report and The Purpose of Reports in Real Time ?

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Reports: 1.what Is Report and The Purpose of Reports in Real Time ?

Uploaded by

Copyright:

Available Formats

Reports

We Never Compromise in Quality. Would You ?

1.What is Report and the Purpose of Reports in real time ?

DATAINPUT (Selection Screen)

Diagram: SAP Institutes

I.e to Decide the right Institute using the above Report.

Real time Report Scenarios :

2.How to Skip <N> Lines on the Selection Screen ?

• Appear only in certain conditions.

Note:The Processing Logic to MODIFY the SCREEN table Should be

Modify the Screen

Screen table has following fields.

Page 2 of 98 Prepared By : Ganapati

NAME 30 Name of screen field

Note : Go through the Example Program for better understand

SELECTION-SCREEN BEGIN OF BLOCK B1 WITH FRAME TITLE TEXT-001.

SELECTION-SCREEN BEGIN OF BLOCK B2 WITH FRAME TITLE TEXT-002.

Page 3 of 98 Prepared By : Ganapati

Input is enabled Only for the

Select the Application Server Radiobutton and Notice the Result.

Page 4 of 98 Prepared By : Ganapati

Input is enabled Only for the

data : it_t001 like table of t001.

SELECTION-SCREEN BEGIN OF block B1 WITH frame title text-001.

SELECTION-SCREEN: FUNCTION KEY 1,

SELECTION-SCREEN BEGIN OF SCREEN 500 .

SELECTION-SCREEN END OF SCREEN 500.

SELECTION-SCREEN BEGIN OF SCREEN 5000 .

SELECTION-SCREEN END OF SCREEN 5000.

Similarly Select the Vendor

Page 7 of 98 Prepared By : Ganapati

5.How to Place the PUSH buttons(Function Keys) On Selection Screen?

By using SELECTION-SCREEN PUSHBUTTON <(pos)(len)>

SELECTION-SCREEN BEGIN OF LINE.

SELECTION-SCREEN 10(20) COMMENT <TEXT-0005>.

Page 8 of 98 Prepared By : Ganapati

7.How to Validate the Selection Screen , and How important it is to

Note:Before we Leave the Input Screen , the input should be validated

So Use SELECT UP TO 1 ROWS to read one record, if found valid else,

Note : Displaying the Information on the Selection Screen is Always through

The Messages Should be Called through the EVENTs.

8.What is the difference between SELECT SINGLE ' and

Note : Both retrieves Only One Record Always.

SELECT SINGLE SELECT UP TO 1

1 It Reads the Exact Record It Reads the First Record

Note 2 : If the Input is SELECT-OPTIONS We cannot expect SINGLE

9.What is sequence of event triggered in report?

10) At Line Selection

11) At User Command

1) SY-DBSYS - Central Database

3) SY-OPSYS - Operating System

4) SY-SAPRL - SAP Release

5) SY-SYSID - System Name

6) SY-LANGU - User Logon Language

8) SY-UNAME - Logon User Name

9) SY-DATLO - Local Date

10) SY-DATUM - Server Date

11) SY-TIMLO - Local Time

12) SY-UZEIT - Server Time

13 SY-DYNNR - Screen Number

14) SY-REPID - Current ABAP program

15) SY-TCODE - Transaction Code

16) SY-ULINE - Horizontal Line