4
7
FREE FUN
Looking for somethingto do? Duke offers manyfree arts, culture, sportsand other campusactivities to engagemind and body.
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SUSTAINABLE DUKE
Duke has a plan thatincludes projects andother recommendationsto become climateneutral by 2024.
This paper consists of 30% recycledpost-consumer fiber. Please recycle after reading.2009, 2008, 2007 Gold Medal, Internal Periodical Staff Writing2009, 2007 Bronze Medal, Print Internal Audience Tabloids/Newsletters
SHAPE UP DUKE
Register for a 12-weekemployee healthcompetition to walkthe most steps, losethe most weight orexercise the mostminutes.
N
ancy and Kevin Shambley wanted childrensince they married more than eight yearsago, but doctors said it probably wouldn’thappen. Still, they tried to get pregnant for sixyears.Lucky for them, two boys came along andchanged their lives. They hadn’t consideredadopting kids until their pastor at Liberty Baptist Church in Durham pointed them in thedirection of Ross and Jackson, 3-year old twins.The choice was easy.“I was able to put the hurt anddisappointment of not being able to have my own children aside and that was such a goodfeeling,” said Nancy Shambley, an administrativeassistant with Duke HomeCare and Hospice.“I was able to concentrate on the happiness thatI knew was waiting for us.”The Shambleys welcomed Ross and Jacksoninto their home as foster parents in August2007, and when their adoption became official in June 2008, Nancy usedDuke’s Parental Leave Benefit to bolster her relationship with her sons.“That time I had a off just solidified our relationship and helped toshow Ross and Jackson that they were ours, they live with us and they’reour children,” she said. “That’s when it became real clear to them that wegot to be their mommy and daddy.”During any month, Duke averages about 20 employees who use theParental Leave Benefit, which provides three weeks of full base pay toeligible university and health system staff – either female or male – who areconsidered the primary caregiver in their families during the leave period.The benefit is one of many family-friendly perks that has garnered Duke aspot as a top employer in North Carolina by
Carolina Parent
magazine foreight consecutive years, as well as being named a “Great College to Work For” by
The Chronicle of Higher Education
in 2008 and 2009.“We aim to help support the needs of our employees both in their work lives and their family,” said Kyle Cavanaugh, vice president forHuman Resources. “It’s a priority to supportDuke’s employees in a way that allows them tobalance their personal and professional goals, which makes their work and home life morerewarding.”Employees may be eligible for up to12 weeks of unpaid leave under the Family Medical Leave Act after giving birth oradopting children. The Duke benefit allowseligible employees to use their accrued paidtime off – as well as three additional weeksof paid leave – toward the 12 weeks.Denise Evans, executive director of DukeStaff and Labor Relations, said one of the key parts of Duke’s benefit, which is available toa natural parent, same sex partner or a new adoptive parent, is that 100 percent of anemployee’s pay is covered while they use theparental leave benefit. Other employers may offer four to six weeks off but often at a lowerpercentage of pay, she said.“Most places will say how many weeks you get, but you have to ask thenext question of how much pay you receive,” Evans said. “The best partabout Duke’s benefit is you’re able to have that time with your child, andyou’re not worrying about pay during that period.”That time is an important part of caring for a child, said Lisa Berlin,a research scientist with Duke’s Center for Child and Family Policy.“It’s an enormous transition taking a new child into a family andacquiring a new family member – especially for the first time,” Berlin said.“I think that to have some time to devote to that adjustment physically andemotionally is crucial.”Berlin added that the first year of parent-child interaction has provento be pivotal in a child’s development, socially and emotionally. With thattime together, children are able to enhance their cognitive development andlearn social skills. In a case like the Shambleys, who adopted, Berlin saidthat it can be even more important to have parental leave.
NEWS YOU CAN USE :: Volume 4, Issue 9 :: December 2009/January 2010
>> See
PARENTS’ PEACE OF MIND
,
PAGE 8
DUKE’S PARENTAL LEAVE BENEFIT SUPPORTS NEEDS OF EMPLOYEES AT WORK, HOME
It’s anenormoustransition takinga new child intoa family andacquiring a newfamily member –especially for the first time … to havesome time to devote to that adjustmentphysically and emotionally is crucial.”
— Lisa BerlinResearch Scientist,Duke’s Center for Child and Family Policy
“
Parents’Peace of Mind
Nancy and Kevin Shambley celebrate their first Christmas with sons Jackson, left, and Ross, right. The family used Duke's parental leave benefit when the adoption of Jackson and Ross became official in 2008.
B
ob Annechiarico tries to walk every day. This winter,he’ll have extra motivation.This month, Annechiarico, a regular with theRun/Walk Club through LIVE FOR LIFE, Duke’s employee wellness program, intends to sign up for Shape Up Duke, anew 12-week competition. During Shape Up Duke, faculty and staff form teams to see who walks the most steps, losesthe most weight and exercises the most minutes.By exercising as part of a Run/Walk Club team, Annechiarico staysmotivated to walk the Al Buehler Trail at least twice a week. He’ll apply thesame concept of teamwork in January when Shape Up Duke, alsosponsored by LIVE FOR LIFE, kicks off.“There are days you say ‘I don’t want to do this,’ but the group isgoing, so you want to support each other,” said Annechiarico, director of Cancer Center Information Systems. “We reinforce each other to do it.”Registration for Shape Up Duke begins Dec. 14 at
ShapeUpDuke.com
.To take part, faculty and staff are invited to form teams of five to 11 co- workers or find colleagues for a team through a forum on the website. After registering, each participant receives a package with a digitalpedometer, exercise and results logbook and a Shape Up Duke wristband inDuke blue. Participants also receive a pass for up to five free visits toselected local fitness facilities.“We’re excited to kick-off Shape Up Duke and give employees a new way to focus on their health, which is a priority at Duke,” said Julie Joyner,manager for LIVE FOR LIFE. “We can’t wait to see how much fun peoplehave working together to reach their goals.”Once Shape Up Duke starts Jan. 4, teams compete in three categories: weight loss, exercise minutes and pedometer steps. Each team canparticipate in one, two or all categories.Over the12 weeks,participantsexercise alone or with teams, monitoring progress by logging results on the Shape Up Duke website. All results must be reported on a regular basis through the websiteor by calling (877) 614-7160. At the end of the program, winning teamsfrom each category receive Shape Up Duke T-shirts.To encourage competition, teams can select “rivals” for competition andtrack team results on the Shape Up Duke website. Duke Raleigh Hospitalhas already challenged Durham Regional Hospital.“I think that people can be fairly competitive and this will help themnot only to do well for themselves, but Duke too,” said Doug Vinsel, CEOof Duke Raleigh Hospital. “If you have people working with you toward agoal, there’s healthy peer pressure that can help you achieve anything.”
— By Bryan RothWriter, Office of Communication Services
Commemorating Martin Luther King Jr.
Duke will celebrate Martin Luther King Jr.’s life with a series of eventsin mid-January, including a free concert by the African Children’sChoir on Jan. 18.The concert is at 2 p.m. in PageAuditorium. Priority seating will be givento Durham Public School students. Plansfor the keynote speaker in Duke Chapelare being finalized.Get the schedule of events for the2010 commemoration at
mlk.duke.edu
.
Ring in the holidays with employee singers
Duke Human Resources invites Duke faculty and staff to celebrate theholidays Dec. 18 with vocal performances by Duke's own employees inDuke Chapel.The celebration, “Sharing our Joy,” will consist of two half-hourperformances by Duke employees, selected by audition. HumanResources will host a hot beverage and cookie reception outside ofthe Chapel before and after each performance. The first performancewill begin at noon, the second at 1 p.m.Check
hr.duke.edu
for details, including names of performers.
Year-end financial paperwork reminders
Faculty and staff enrolled in health or dependent care reimbursementaccounts for 2009 have until Dec. 31 to use all of the money in theiraccounts, or forfeit it. Reimbursement claims must be submitted byApril 15, 2010.Also, keep in mind: payroll deductions for health and dependent carereimbursement accounts for 2010 begin in January, and payrolldeductions for 2010 medical, dental and vision benefits begin in December.For employees yearning to get an early start on Uncle Sampaperwork, W-2 forms for 2009 will be distributed to departmentaddresses by Jan 27, 2010. Employees who have recently moved orare planning to leave Duke in any capacity should update theiraddress at Duke@Work (
hr.duke.edu/selfservice
) or by calling (919)684-5600.
Eco-friendly parking garage set to open
A 1,900-space parking garage will open on campus by January, givingemployees more parking options and reducing some waiting lists. Theopening of Research Drive Garage by the corner of Erwin Road andResearch Drive will open spaces in nearby PG-II, LaSalle Street, HockPlaza and Circuit Drive — parking lots that are currently sold out.The new seven-level garage, which will be considered for a LEED(Leadership in Energy and Environmental Design) designation, willhave reserved parking spaces for low emission vehicles, as well asother eco-friendly aspects.There is currently a waiting list for spaces in the garage. Inquiriesmay be made by sending e-mail to
tranpark@notes.duke.edu
.
News
briefs
LEANORA MINAI
Leanora.Minai@duke.edu
‘Shape Up Duke’
New employee team health competitionencourages exercise
U
p for a fitness challenge in 2010?
Join the Office ofCommunication Services inregistering for Shape Up Duke, a newteam-based exercise, pedometer stepsand weight loss competition.Shape Up Duke is a 12-weekprogram that will help faculty and staffreach health and fitness goals in a teamenvironment. In groups of five to 11,participants invite, challenge, trackresults, set goals and motivate co-workers through a robust website,
shapeupduke.com
.Each participant, led by a captain,selects one, two or all of thesecategories: weight loss, exerciseminutes and pedometer steps. Toprotect privacy, only the participantsees his or her own weight. Teamstandings are calculated and publishedonline at points in the competition.Over here in CommunicationServices, we’re throwing down thegauntlet with a team led by PaulGrantham, assistant vice president. I’min because I want to get moving morewith pedometer steps.“I wanted our group to do morethan write about programs such asShape Up Duke,” Grantham said. “I wantus to engage in them and help lead byexample. We challenge any other groupat Duke to try and beat us. Ultimately,we will all win with better health.”There are perks and prizes. Eachparticipant receives a startup kit with apedometer, log book and Shape UpDuke blue wristband.Registration begins Dec. 14 at
shapeupduke.com
; the competitionkicks off Jan. 4.Don’t miss the article below formore information. And let thecompetition begin.
Editor’sNote
2
Want to shape up with Duke?
Go toShapeUpDuke.com
Tiwatha Godley, nursing care assistant and health unit coordinator inambulatory surgery, lost 100 pounds with Duke employee wellness programs.
The “Battling the Bulge” story in the October Working@Duke is fantastic. The feature isinformational; it certainly details the many programs atDuke available for employees. It also explains theinstitutional importance of employee weight reductionand improved workforce health. The employee stories were inspirational. The BruceFarley story and photo with son Wade were especially touching. Using real work-in-progress employee photosreinforced the information and added to the inspirationof the stories. This is the best feature that I’ve read in Working@Duke.Carolyn Strong TurnerFunding SpecialistOffice of Research Support
Letters to the Editor must include name and contact information. E-mail letters to working@duke.edu or mail themto Working@Duke Editor, Box 90496, Durham, NC 27708.Fax letters to (919) 681-7926. Please keep length to no morethan 200 words.
letters
to the Editor
T
he year began with restricted salary increases and a vacancy managementinitiative and ended with an early retirement incentive offer to nearly 200salaried (monthly-paid) staff.Each month of 2009 brought effortsto close the university’s estimated $125million budget shortfall created by themarket downturn in 2008. Collectively,Duke’s efforts yielded results: more than400 positions were shed from the payrollthrough early retirements and scrutiny of the need to fill vacant positions. This, inaddition to careful management of overtime, saved $20 to 25 million incompensation-related expenses.Kyle Cavanaugh, vice president forHuman Resources, said these efforts willhelp mitigate the potential for large-scalelayoffs later.“This is a scenario we’re workingaggressively to avoid,” he said. “That’s the whole purpose of having these systematic processes of reducing the numberof positions before we have to deploy anything like that.”By mid December, the university will know how much more it willsave in payroll expenses after 198 monthly-paid staff members decide whether they will accept the latest retirement incentive.“We have made substantial progress, and are about where we expectedto be at this time, but there is plenty more to do,” said Tallman Trask III,executive vice president.The squeeze on Duke’s finances comes primarily from the drop inDuke’s endowment value. During fiscal year 2009, which runs from July 2008 through June 2009, the endowment incurred an investment loss of 24.3 percent, losing $1.7 billion in value. The market value was $4.4 billionat the end of June 2009.Because Duke counts ondisbursements from the endowment tomake up 15 to 20 percent of its annual$2 billion budget, the dramatic declinesubstantially decreases Duke’s revenues.Still, Duke leaders said the endowmentis strong and noted that over 10 years,its assets earned an average of 10.1percent per year.“Over the past decade, we havedone substantially better than thestandard market indices,” said Hof Milam, vice president for finance andtreasurer. “Over this past year, everyonesuffered losses. We have not doneas badly as the general market or someof our peers. We are investing forthe long term.”University deans and departmentdirectors are already planning Duke’sbudget for the 2011 fiscal year. Thatbudget goes to the Board of Trustees forapproval in May 2010. But since Duke uses a three-year average of theendowment’s value on Dec. 31 to calculate disbursements, administrators won’t know the exact amount of money coming from the endowment untilaround late January.Milam said Duke is watching the markets closely and hoping the risein the endowment value that took place in late summer will continue.But he cautions against planning on a quick recovery.“Because of the three-year averaging formula we use for determiningendowment distribution,” he said, “operating budgets will be seeingdeclining endowment income for the next two to three years.”
— By Marsha GreenSenior Writer, Office of Communication Services
In 2009, Duke’s economic situation was the topic of two Primetime employee forums.The university’s endowment, whose values appear in the chart in the above photograph,has been affected by the market meltdown. The drop in value will be felt for severalyears because Duke averages the value over a three-year period to determine how muchmoney is available from the endowment for operating expenses.
F
inancial times at Duke in 2009
Diversity Award
Sucheta Mazumdar
Associate Professor of History For 15 years, Professor SuchetaMazumdar has provided a socialand academic center for Asian American students at Duke. Shementors Chinese student groupsand is an adviser for the master’sprogram in the Asian PacificStudies Institute. She offers courses such as “Asians in the Americas: From 9th Street to Main Street” in whichstudents research minority enterprise in Durham andpresent their findings to fraternities, public schools andlibraries. She also organized a book drive at Duke thatdelivered 20,000 books to Sri Lanka after the 2004tsunami. As an activist and academic, Mazumdar is wellknown at City Hall for her efforts to improve city servicesin her neighborhood.
“
In every way one can think, Sucheta Mazumdarhas worked to bring Asian Americans into themainstream of Duke University academic life andDurham community life.
”
—Nominator, Sarah Deutsch, professor,Department of History
The Diversity Award winner for the Health System was Dr. Laura M. DeCastro, honored for her leadership of the Adult Sickle Cell Center.
Winners of the Teamwork Awards and the Diversity Awards for 2009 were honored at a luncheon in November.These awards, which President Richard Brodhead describesas “casting a spotlight on values that we hold dear,” highlightindividuals who demonstrate a respect and value for differingpoints of view and to teams that collaborate on significantefforts that advance Duke’s mission
Sucheta MazumdarThe Fitzpatrick East Data Center Planning, Design and Construction Team received the 2009 Teamwork Award.
Teamwork Award
Fitzpatrick East Data Center Planning, Design and Construction Team
In 2005, the data centers for the university and health system each needed new space. In an exceptional spiritof cooperation, a team of 31 individuals from various departments planned, designed and found funding tobuild a shared data center, rather than continue with separate facilities. The project required sustainedteamwork: two information technology departments agreed on common policies and vendors; two financialteams coordinated funding and accounting procedures; and two facilities management groups agreed on designand support.The new data center, completed in August 2009, covers 12,250 square feet in the Fitzpatrick Center forInterdisciplinary Engineering, Medicine and Applied Sciences,and has enough power and redundancy toguarantee 99.982 percent reliability.
“
More than anything else, I believe the people who worked on this project have created an environment forsharing of best practices, open dialogue and respect for each other’s opinions that will help Duke perform atits best, and that is the true value of teamwork.
”
—Nominator, Tracy Futhey, CIO and vice president,Office of Information Technology
The Teamwork Award winner for the Health System was the Customer Service Team of the Davis Ambulatory Surgical Center, honored for their successful efforts to improve patient satisfaction.
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Working@Duke - December, 2009 / January, 2010
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