Microsoft Word 2007
The Show/Hide Group
letsyou choose which tools Worddisplays.
A helpul tool or setting margins and tabs, theruler spans the top o your document.
Gridlines are helpul i you’re placing images,but not i you’re working with text only.
This is an alert bar that appears onlywhen a document poses a potential security risk. Insuch cases, uncheck its box to make it disappear.
This shows an outline o yourdocument’s headings on the let o the Word 2007window. It also helps you visualize a document’sstructure and lets you jump through the document byclicking the headings listed in the Map’s outline.
Displays a small thumbnail o eachpage o your document. Helpul or jumping rom onedocument page to another without having to scroll.To show or hide
, the marks that show ormattingin a document (such as paragraph signs), go to Home >Paragraph and click .
The Zoom Group
lets you increaseor decrease the size o your viewwithout changing the size o youronts or the rest o your document.Zoom in or out by using the buttons on the Zoom tab, orget more zoom options by clicking on the magniying glassin the tab.You can also zoom bypercentage using a slidingbar located at the bottom right o the Word 2007 window.Click on the + or – or drag the slider to zoom in or out.
The Windows Group
helps you work with, arrange, andcoordinate multiple windows at the same time.
This opens a new window that alsoshows the document you’re currently working in,allowing you to view two parts o the same documentat once. Any change you make in one window will applyto the other.
This arranges multiple windows so youcan view them at the same time.
This does the same thing as New Window, butts the two views o your document into one window.
This arranges two windows nextto each other. It also engages Synchronous Scrollingso that when you scroll in one window in side-by-sideview, the other window scrolls the same amount,making it easy to compare two documents.
How to Add Text to a Document
The simplest way to add text to a Word document is to typeit in. To make adding text to your document easier, Wordprovides two time-saving eatures:
To quickly position text on a page,view your page in Print Layout and double-click on thepage where you’d like to insert text. Word automaticallyinserts the returns and tabs necessary to position yourcursor in the selected location.
You can move text between Worddocs and applications by selecting text in one windowand dragging it to another. For example, you couldselect a paragraph on a web page in a web browserand drag the selected text to your Word document.
Insert and Overtype Modes in Word 2007
means that when you type text in, the alreadyexisting text to its right just gets pushed urther over.
means that when you type new text in, it erases(writes over) the previous text. Word 2007 is in Insert Modeby deault. I you want to set it to Overwrite mode:Go to the Oce button Menu and select Word Options.
In the Word Options dialog box, select Advanced.
In Editing Options, select
Use overtype mode
Use the Insert Key to control overtype mode
. Thelatter lets you toggle between the modes using yourkeyboard’s Insert key.
How to Select Text in Word
To modiy text or content in your document, you must rstselect it. There are a variety o ways to select text in Word2007 by using keyboard shortcuts or your mouse:
Click and drag with the mouse, orShit+Let or Right arrow.
Double click the word, orCtrl+Shit+Let or Right arrow.
Line o text
Click the let margin, or Shit+End(to the end o the line) orShit+Home (to the beginning).
Press Ctrl and click in the sentence.
Click and drag in the let margin, orShit+Up or Down arrow.
Select the rst item, hold Ctrl, andthen select additional textelsewhere in the document.
Triple-click in the paragraph, orCtrl+Shit+Up or Down arrow.
Block o text
Click at the start o the selectionand scroll to the end while holdingShit. In Page Layout, you can useShit+Page Down or Shit+Page Upto select to the end or beginningo a page. In any view, you can useCtrl+Shit+End to select to the endo a document, or Ctrl+Shit+Hometo select to the beginning.
Arbitrary blocko text
Click and drag while holding Alt, orpress Ctrl+Shit+F8 with cursor atinsertion point and use arrow keys.Press Esc to end.
Triple-click in the let margin, pressCtrl and click in the let margin, orpress Ctrl+A.
The Mini Toolbar
When you select text,Word 2007 displays asmall toolbar o or-matting options. I you nd the toolbar annoying, you canstop it rom appearing:Go to the Oce button menu. Select Word Options.
On the let o the Word Options window, click Popular.
Uncheck “Show Mini Toolbar” and click OK.
How to Delete, Cut, Copy, andPaste Text and Other Content
Word 2007 provides a variety o ways to move and edit yourtext and other content, such as images.
How to Delete Text in Word
You can use any o the ollowing methods to delete text:Position your cursor to the let o the text you want to
delete. Press Delete. You can delete an entire word tothe right o the cursor by pressing Ctrl+Delete.Position your cursor to the right o text you want to
delete. Press Backspace. You can delete an entire wordto the right o the cursor by pressing Ctrl+Backspace.Select text and press Delete or Backspace.
Select text, right-click, and choose Delete or Cut.
How to Cut, Copy, and Paste in Word 2007
The copy, cut, and paste commands allow you to copy orremove an item rom one place and put it into another. To
, select the item(s) and execute a cut or copycommand. To
, position the cursor where you wantthe text to be inserted, and execute a paste command—theitem you cut or copied most recently will be pasted.
Command Icon Location Shortcut
Home > ClipboardCtrl+X
Home > ClipboardCtrl+C
Home > ClipboardCtrl+V
Moving Content with Your Mouse
Rather than cut and paste an item, you can also just
it.Select the content with your mouse, then click and hold onthe selected content and move your mouse to wherever youwant to drop the content. Then let go o the mouse button.
How to Work with the Clipboard in Word 2007
allows you to cutor copy multiple items and thenselect which items to paste. Toopen the clipboard, click on thelauncher in the Clipboard group onthe Ribbon. Once opened, everytime you cut or copy content it willappear in the clipboard. Just clickon the content to paste it whereveryour cursor is on the screen.I you like using the clipboard,you can use the Options menu atthe bottom o the Clipboard window to set it so it opensautomatically when you start Word.
lets you paste content while preserving orchanging its ormatting. For instance, i you copy a link roma web page into a Word document, you can use Paste Spe-cial to either paste the text as a hyperlink or as plain text. Touse the Paste Special dialog box, click the arrow under thePaste icon at Home > Clipboard and select Paste Special.
How to Undo and Redo
eature allows you to undo any change you maketo a Word document. I you change your mind ater youUndo, you can click
Command Icon Location Shortcut
Quick AccessToolbarCtrl+YYou can also click the Undo button’s drop-downarrow and undo more than 100 o your most recentconsecutive actions.